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McLaren Automotive is entering a new era as it seeks to expand and build on its expertise. To succeed is about more than technology, it is about people. There is now an exceptional opportunity for talented individuals to join McLaren Automotive, share in our vision.

Automotive

McLaren Automotive Ltd

Born and raised on the track, we create the most advanced performance cars in the world.

You must maintain confidentiality, assist multiple directors, thrive in a fast-paced environment, work well with stakeholders, show determination, be adaptable, and foster positive team relationships.

You will manage calendars, coordinate travel, organize events, handle expenses, create presentations, address IT issues, and support the assistant team as needed.

Customer Relations

People, HR & Administration

Purpose of The Role The key purpose of this Executive Assistant role is to provide first-class administrative and logistical support to a C-Suite Executive and his first line (2-3 Directors), to ensure operational demands are met for the smooth running of their office in an efficient and cost-effective way. The candidate will be a multi-tasker, successfully manage multiple Senior Directors and work in a fast-paced environment under pressure. The candidate is able to build, maintain and nurture relationships as well as act as a central point of coordination and communication. The candidate will be proactive and efficient in ensuring that day to day running of the office is achieved and delivered, with effective administrative, organisational, logistical and analytical support. The candidate will be a role model and demonstrates living the McLaren Automotive values and act as a professional brand ambassador. Principle Accountabilities * Diary (& Inbox) Management (meeting scheduling - accept/decline/propose new, booking meeting rooms, AV/IT equipment set up, catering (raising PO, chasing it through system, GR (goods receipt)), booking guests in via Envoy, hosting and chaperoning guests, collating and distributing agendas and presentations, following on actions and minutes on Directors behalf. Attending meetings to take action notes/minutes where possible) * Management of the senior management meetings - agenda, materials and meeting requirements - involving significant liaison with shareholders offices * Management of few large events, eg Partner Summit (annual), Town Halls, logistics, organisation of materials, presentation, catering etc. * Administration / creation of presentations, calculation sheets * Travel Coordination (Egencia - national and international, flights, accommodation, car hire/transfers, booking McLarens for vehicle maturation, preparing itineraries, and visa applications) * Expenses (Concur –prepare monthly expense returns for both cash and credit card expenses for Directors) * General Administration (Raise Requisitions, Purchase Orders, receipting, SAP, budget control and headcount monitoring, contract arrangements for Suppliers, sourcing NDAs, office move support with HR and IT, holiday and SAP approvals on behalf of our directors * Ad hoc projects as required by Directors. * Relationship management, FM, AV support, IT and Catering supplier * IT – first point of contact for the department IT issues - raising AVA requests for executives, directors, boardrooms, and meeting rooms. * Support and cover the wider Assistant team during holiday, sick days. Knowledge, Skills and Experience * To be able to maintain the highest level of confidentiality due to the nature of sensitive data in an Exec office. * Able to successfully assist a team and multiple Senior Directors at a time. * Ability to work in a fast-paced environment. * Able to work effectively at all levels within an organisation. * Able to work effectively with internal and external stakeholders. * Demonstrate tact and diplomacy in all professional relationships. * Must be able to exhibit determination and commitment to achieving results. * Have an aspiration to develop themselves through training. Personal Attributes * Unflappable, resilient, able to work at a fast pace, forward thinker. * Accepts responsibility and feedback and takes action when delivery and quality of work is not met. * Has good relationships with other team members and key stakeholders, making positive contributions in team settings that keeps team and personal energy levels in a good place.

Purpose of The RoleThe key purpose of this Executive Assistant role is to provide first-class administrative and logistical support to a C-Suite Executive and his first line (2-3 Directors), to ensure operational demands are met for the smooth running of their office in an efficient and cost-effective way.The candidate will be a multi-tasker, successfully manage multiple Senior Directors and work in a fast-paced environment under pressure. The candidate is able to build, maintain and nurture relationships as well as act as a central point of coordination and communication. The candidate will be proactive and efficient in ensuring that day to day running of the office is achieved and delivered, with effective administrative, organisational, logistical and analytical support.The candidate will be a role model and demonstrates living the McLaren Automotive values and act as a professional brand ambassador.Principle Accountabilities * Diary (& Inbox) Management (meeting scheduling - accept/decline/propose new, booking meeting rooms, AV/IT equipment set up, catering (raising PO, chasing it through system, GR (goods receipt)), booking guests in via Envoy, hosting and chaperoning guests, collating and distributing agendas and presentations, following on actions and minutes on Directors behalf. Attending meetings to take action notes/minutes where possible) * Management of the senior management meetings - agenda, materials and meeting requirements - involving significant liaison with shareholders offices * Management of few large events, eg Partner Summit (annual), Town Halls, logistics, organisation of materials, presentation, catering etc. * Administration / creation of presentations, calculation sheets * Travel Coordination (Egencia - national and international, flights, accommodation, car hire/transfers, booking McLarens for vehicle maturation, preparing itineraries, and visa applications) * Expenses (Concur –prepare monthly expense returns for both cash and credit card expenses for Directors) * General Administration (Raise Requisitions, Purchase Orders, receipting, SAP, budget control and headcount monitoring, contract arrangements for Suppliers, sourcing NDAs, office move support with HR and IT, holiday and SAP approvals on behalf of our directors * Ad hoc projects as required by Directors. * Relationship management, FM, AV support, IT and Catering supplier * IT – first point of contact for the department IT issues - raising AVA requests for executives, directors, boardrooms, and meeting rooms. * Support and cover the wider Assistant team during holiday, sick days.Knowledge, Skills and Experience * To be able to maintain the highest level of confidentiality due to the nature of sensitive data in an Exec office. * Able to successfully assist a team and multiple Senior Directors at a time. * Ability to work in a fast-paced environment. * Able to work effectively at all levels within an organisation. * Able to work effectively with internal and external stakeholders. * Demonstrate tact and diplomacy in all professional relationships. * Must be able to exhibit determination and commitment to achieving results. * Have an aspiration to develop themselves through training.Personal Attributes * Unflappable, resilient, able to work at a fast pace, forward thinker. * Accepts responsibility and feedback and takes action when delivery and quality of work is not met. * Has good relationships with other team members and key stakeholders, making positive contributions in team settings that keeps team and personal energy levels in a good place.

Executive Assistant - McLaren Automotive Ltd

&lt;p&gt;&lt;strong&gt;Purpose of The Role&lt;/strong&gt;&lt;/p&gt;&lt;p&gt;The key purpose of this Executive Assistant role is to provide first-class administrative and logistical support to a C-Suite Executive and his first line (2-3 Directors), to ensure operational demands are met for the smooth running of their office in an efficient and cost-effective way.&lt;/p&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;&lt;p&gt;The candidate will be a multi-tasker, successfully manage multiple Senior Directors and work in a fast-paced environment under pressure. The candidate is able to build, maintain and nurture relationships as well as act as a central point of coordination and communication. The candidate will be proactive and efficient in ensuring that day to day running of the office is achieved and delivered, with effective administrative, organisational, logistical and analytical support.&lt;/p&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;&lt;p&gt;The candidate will be a role model and demonstrates living the McLaren Automotive values and act as a professional brand ambassador.&lt;/p&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;&lt;p&gt;&lt;strong&gt;Principle Accountabilities&lt;/strong&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;Diary (&amp;amp; Inbox) Management (meeting scheduling - accept/decline/propose new, booking meeting rooms, AV/IT equipment set up, catering (raising PO, chasing it through system, GR (goods receipt)), booking guests in via Envoy, hosting and chaperoning guests, collating and distributing agendas and presentations, following on actions and minutes on Directors behalf. Attending meetings to take action notes/minutes where possible)&lt;/li&gt;&lt;li&gt;Management of the senior management meetings - agenda, materials and meeting requirements - involving significant liaison with shareholders offices&lt;/li&gt;&lt;li&gt;Management of few large events, eg Partner Summit (annual), Town Halls, logistics, organisation of materials, presentation, catering etc.&lt;/li&gt;&lt;li&gt;Administration / creation of presentations, calculation sheets&lt;/li&gt;&lt;li&gt;Travel Coordination (Egencia - national and international, flights, accommodation, car hire/transfers, booking McLarens for vehicle maturation, preparing itineraries, and visa applications)&lt;/li&gt;&lt;li&gt;Expenses (Concur –prepare monthly expense returns for both cash and credit card expenses for Directors)&lt;/li&gt;&lt;li&gt;General Administration (Raise Requisitions, Purchase Orders, receipting, SAP, budget control and headcount monitoring, contract arrangements for Suppliers, sourcing NDAs, office move support with HR and IT, holiday and SAP approvals on behalf of our directors&lt;/li&gt;&lt;li&gt;Ad hoc projects as required by Directors.&lt;/li&gt;&lt;li&gt;Relationship management, FM, AV support, IT and Catering supplier&lt;/li&gt;&lt;li&gt;IT – first point of contact for the department IT issues - raising AVA requests for executives, directors, boardrooms, and meeting rooms.&lt;/li&gt;&lt;li&gt;Support and cover the wider Assistant team during holiday, sick days.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;&lt;p&gt;&lt;strong&gt;Knowledge, Skills and Experience&lt;/strong&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;To be able to maintain the highest level of confidentiality due to the nature of sensitive data in an Exec office.&lt;/li&gt;&lt;li&gt;Able to successfully assist a team and multiple Senior Directors at a time.&lt;/li&gt;&lt;li&gt;Ability to work in a fast-paced environment.&lt;/li&gt;&lt;li&gt;Able to work effectively at all levels within an organisation.&lt;/li&gt;&lt;li&gt;Able to work effectively with internal and external stakeholders.&lt;/li&gt;&lt;li&gt;Demonstrate tact and diplomacy in all professional relationships.&lt;/li&gt;&lt;li&gt;Must be able to exhibit determination and commitment to achieving results.&lt;/li&gt;&lt;li&gt;Have an aspiration to develop themselves through training.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;&lt;p&gt;&lt;strong&gt;Personal Attributes&lt;/strong&gt;&lt;/p&gt;&lt;ul&gt;&lt;li&gt;Unflappable, resilient, able to work at a fast pace, forward thinker.&lt;/li&gt;&lt;li&gt;Accepts responsibility and feedback and takes action when delivery and quality of work is not met.&lt;/li&gt;&lt;li&gt;Has good relationships with other team members and key stakeholders, making positive contributions in team settings that keeps team and personal energy levels in a good place.&lt;/li&gt;&lt;/ul&gt;&lt;p&gt;&lt;br&gt;&lt;/p&gt;

McLaren Automotive Ltd

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