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We’re the Office for National Statistics (ONS), the UK’s largest independent producer of official statistics.

The statistics we gather make a real difference, helping people make important decisions for the nation and our communities on everything from health and education to the environment and the cost of living. We’re responsible for the census that happens every ten years and share information and analysis about some of the UK’s most topical issues.

Based on feedback from colleagues, the ONS has been named by Glassdoor as one of the best places to work in the UK in 2023. We’re the first Civil Service department to make it into the top 50.

Government

Office for National Statistics

Data Science

The UK's largest independent producer of official statistics and the recognised national statistical institute of the UK

You must build relationships, manage inboxes, organize meetings, support recruitment, coordinate financial tasks, and assist with projects while meeting deadlines and quality standards.

You will manage communications, support meetings, coordinate recruitment logistics, assist in projects, and handle financial transactions while ensuring timely responses and effective collaboration.

People, HR & Administration

Business, Operations & Strategy

Southampton

The purpose of the business support function is to facilitate the smooth, efficient running of the directorate, dealing with operational matters (organisational, administrative), working collaboratively with other enabling functions (Finance, HR, Communications, Programme Management, and Risk & Assurance), and providing effective, efficient business support to the director, senior leadership team (SLT) and colleagues across the directorate. The roles will work collaboratively with colleagues within the DSU and across the organisation to support the Business Manager in delivering highly effective business support activities to the director, senior leadership team and wider directorate. How your work is spread across the directorate will depend on its size and structure, and the complexity of some of the key tasks. There will be an opportunity to join business support communities of practice, working collaboratively with business support colleague across ONS to develop and share best practice, solve operational issues, and improve processes. Responsibilities * Build and maintain excellent working relationships across the DSU and wider directorate, working collaboratively and flexibly to achieve organisational priorities. * Operating in a matrix management environment, undertake a broad range of business support activities under the guidance of a Business Support Manager, ensuring these are delivered within defined timescales and to agreed quality standards, including but not limited to: Corporate planning activities, Collating MI, Cascading key corporate and directorate information using appropriate media & cross-divisional functional support of key business activities as required. * Assist with the organisation of key divisional and directorate meetings, which add value, including preparing and circulating the agenda, undertaking a secretariat or other facilitator role where necessary, writing minutes and records of actions from the meeting / workshop, obtaining updates on previous action points and chasing outstanding papers. * Manage the team inbox(es) effectively, ensuring that emails are dealt with appropriately in a timely manner, drafting responses to queries as required, seeking advice and guidance from the Business Support Manager as necessary. * Where appropriate, carry out delivery tasks and/or support the delivery of small projects under the direction of the Business Support Manager, or other senior managers. * Support enabling function spoke teams that sit within the DG group and / or directorate, including but not limited to: Recruitment: supporting recruitment activity logistics by providing secretariat function for resource panels ensuring recruiting managers provide all relevant information ahead of the panel; setting up interviews, liaising with recruitment managers and spoke teams to ensure panel members’ availability; maintaining divisional/ directorate workforce plan entries accurately. * Coordinate divisional responses to central and (where applicable) programme financial commissions; raising requisitions and receipting purchase orders as necessary; review financial transaction issues (e.g gaps between values receipted and invoices), liaising with senior managers as required to resolve. * Other ad-hoc administrative tasks as required, which may include covering for PA absences within the directorate.

The purpose of the business support function is to facilitate the smooth, efficient running of the directorate, dealing with operational matters (organisational, administrative), working collaboratively with other enabling functions (Finance, HR, Communications, Programme Management, and Risk & Assurance), and providing effective, efficient business support to the director, senior leadership team (SLT) and colleagues across the directorate.The roles will work collaboratively with colleagues within the DSU and across the organisation to support the Business Manager in delivering highly effective business support activities to the director, senior leadership team and wider directorate. How your work is spread across the directorate will depend on its size and structure, and the complexity of some of the key tasks.There will be an opportunity to join business support communities of practice, working collaboratively with business support colleague across ONS to develop and share best practice, solve operational issues, and improve processes.Responsibilities * Build and maintain excellent working relationships across the DSU and wider directorate, working collaboratively and flexibly to achieve organisational priorities. * Operating in a matrix management environment, undertake a broad range of business support activities under the guidance of a Business Support Manager, ensuring these are delivered within defined timescales and to agreed quality standards, including but not limited to: Corporate planning activities, Collating MI, Cascading key corporate and directorate information using appropriate media & cross-divisional functional support of key business activities as required. * Assist with the organisation of key divisional and directorate meetings, which add value, including preparing and circulating the agenda, undertaking a secretariat or other facilitator role where necessary, writing minutes and records of actions from the meeting / workshop, obtaining updates on previous action points and chasing outstanding papers. * Manage the team inbox(es) effectively, ensuring that emails are dealt with appropriately in a timely manner, drafting responses to queries as required, seeking advice and guidance from the Business Support Manager as necessary. * Where appropriate, carry out delivery tasks and/or support the delivery of small projects under the direction of the Business Support Manager, or other senior managers. * Support enabling function spoke teams that sit within the DG group and / or directorate, including but not limited to: Recruitment: supporting recruitment activity logistics by providing secretariat function for resource panels ensuring recruiting managers provide all relevant information ahead of the panel; setting up interviews, liaising with recruitment managers and spoke teams to ensure panel members’ availability; maintaining divisional/ directorate workforce plan entries accurately. * Coordinate divisional responses to central and (where applicable) programme financial commissions; raising requisitions and receipting purchase orders as necessary; review financial transaction issues (e.g gaps between values receipted and invoices), liaising with senior managers as required to resolve. * Other ad-hoc administrative tasks as required, which may include covering for PA absences within the directorate.

Business Support Officer - Office for National Statistics

The purpose of the business support function is to facilitate the smooth, efficient running of the directorate, dealing with operational matters (organisational, administrative), working collaboratively with other enabling functions (Finance, HR, Communications, Programme Management, and Risk &amp;amp; Assurance), and providing effective, efficient business support to the director, senior leadership team (SLT) and colleagues across the directorate.&lt;br&gt;&lt;br&gt;The roles will work collaboratively with colleagues within the DSU and across the organisation to support the Business Manager in delivering highly effective business support activities to the director, senior leadership team and wider directorate. How your work is spread across the directorate will depend on its size and structure, and the complexity of some of the key tasks.&lt;br&gt;&lt;br&gt;There will be an opportunity to join business support communities of practice, working collaboratively with business support colleague across ONS to develop and share best practice, solve operational issues, and improve processes.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Responsibilities&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt;Build and maintain excellent working relationships across the DSU and wider directorate, working collaboratively and flexibly to achieve organisational priorities.&lt;/li&gt;&lt;li&gt;Operating in a matrix management environment, undertake a broad range of business support activities under the guidance of a Business Support Manager, ensuring these are delivered within defined timescales and to agreed quality standards, including but not limited to: Corporate planning activities, Collating MI, Cascading key corporate and directorate information using appropriate media &amp;amp; cross-divisional functional support of key business activities as required.&lt;/li&gt;&lt;li&gt;Assist with the organisation of key divisional and directorate meetings, which add value, including preparing and circulating the agenda, undertaking a secretariat or other facilitator role where necessary, writing minutes and records of actions from the meeting / workshop, obtaining updates on previous action points and chasing outstanding papers.&lt;/li&gt;&lt;li&gt;Manage the team inbox(es) effectively, ensuring that emails are dealt with appropriately in a timely manner, drafting responses to queries as required, seeking advice and guidance from the Business Support Manager as necessary.&lt;/li&gt;&lt;li&gt;Where appropriate, carry out delivery tasks and/or support the delivery of small projects under the direction of the Business Support Manager, or other senior managers.&lt;/li&gt;&lt;li&gt;Support enabling function spoke teams that sit within the DG group and / or directorate, including but not limited to: Recruitment: supporting recruitment activity logistics by providing secretariat function for resource panels ensuring recruiting managers provide all relevant information ahead of the panel; setting up interviews, liaising with recruitment managers and spoke teams to ensure panel members’ availability; maintaining divisional/ directorate workforce plan entries accurately. &lt;/li&gt;&lt;li&gt;Coordinate divisional responses to central and (where applicable) programme financial commissions; raising requisitions and receipting purchase orders as necessary; review financial transaction issues (e.g gaps between values receipted and invoices), liaising with senior managers as required to resolve.&lt;/li&gt;&lt;li&gt;Other ad-hoc administrative tasks as required, which may include covering for PA absences within the directorate.&lt;/li&gt;&lt;/ul&gt;

Office for National Statistics

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