25 days' annual holiday

Permanent health insurance

Life insurance

Contributory pension scheme

Private medical insurance

Cycle to work scheme

Discounted gym membership

Health Insurance

Dental Insurance

Maternity & Paternity Leave

Work From Home

Vacation & Paid Time Off

Sick Days

Paid Holidays

Large

Integrity 

Excellence 

Teamwork and Respect

Innovation

Impact

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities. We are focused on outcomes, are highly collaborative and have deep industry insight. When combined with our local market knowledge and innovative mindset, this allows us to anticipate and address the needs of our clients and help them achieve their goals.

Our team of 3,000 people (including more than 1,700 lawyers) operate across 31 offices in the United States, Europe, the Middle East and Asia.

Reed Smith LLP

You must have 5 GCSEs, 4 years of EA experience, proficiency in MS Office, 60 wpm typing, knowledge of iManage and 3E, and understanding of legal document management.

You will manage calendars, arrange meetings and travel, handle correspondence, assist with billing, maintain filing systems, and support fee earners in daily tasks and client interactions.

Legal

People, HR & Administration

London

UK Job Description The Firm Reed Smith is a global law firm with more than 1,700 lawyers in 30 offices throughout Europe, the Middle East, Asia and the United States. Operating as one global partnership, we represent leading international businesses from FTSE 100 corporations to mid-market and emerging enterprises; advising clients on cross border transactions, international commercial disputes and regulation. We specialise in industries including financial services, life sciences, health care, energy and natural resources, entertainment and media, shipping and real estate. We all share a common culture, with core values supporting the firm’s commitment to add value, achieve excellence, and promote professional development. London is our largest office with approximately 700 people, including over 350 fee earners across the full range of commercial practice areas. Consistent with the firm’s strategy, the office has grown significantly over the past five years. Key to this growth has been our ability to successfully integrate new hires into our business and give them a platform to flourish. We place a huge significance on listening to our people and incorporating their ideas wherever possible. Responsibilities Meetings and Travel Management * Manage fee earner’s calendars/inboxes * Arrange conference calls, meetings, VCs, catering * Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate. Travel arrangements for this role can be particularly complex therefore strong experience is imperative. * Knowledge of booking meetings in multiple time zones coupled with complex diary management is required. * Prepare and collate papers ahead of meetings Administration * Deal with incoming and outgoing mail * Monitor emails promptly as required and forward/action as necessary * Establish and maintain effective and accurate filing systems (both hard copy and electronic) * Assist in opening new clients and matters (including KYC and AML processes) as required * Utilise all global resource hubs Customer Service * Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary * Deal with visitors in a confident and professional manner * Keep client contact details as up to date as possible Document Production & Technical skills * Produce, format and edit legal documents efficiently and accurately sourced through [digital dictation], hard copy and audio [limited] * Prepare PowerPoint presentations and Excel spreadsheets * Draft simple correspondence * Undertake photocopying, scanning and faxing Teamwork * Attend training courses as required * Attend EA meetings as required to keep up to date with firmwide procedures, current issues and add value to the EA practice * Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence * Effectively manage and prioritise work Billing * Assist in monitoring the billing process as required using 3E * Assist in preparation of bill narratives, financial edits and draft cost details as required * Detailed understanding and experience in billing is desirable, EAs are heavily involved with the billing process * Raise, monitor and issue appropriate cheques for clients or third parties as required * Record time for fee earners in their absence or as required * Communicating with clients and/or outside co-counsel on fees, invoices and ad hoc queries * Maintaining record of client specific rates and billing requirements * If required, maintaining and updating trackers for key clients or projects Key Skills, Attributes and Experience Skills * Strong EA skills * Excellent communication and interpersonal skills * Extensive organisational skills and attention to detail * Able to manage pressure and conflicting demands on time * A committed team player * Proactive and enthusiastic * Commercially aware * An interest in Energy & Natural Resources is desirable Practical Experience/Academic Qualifications Minimum of 5 GCSEs or equivalent including English and Maths and/or a minimum of 4 years’ EA experience in a corporate/professional services environment – ideally a legal background. Office Skills Extremely High Level Of Proficiency With Microsoft Office Specifically * Word and Outlook * Good knowledge of Powerpoint and Excel * Typing speed of at least 60 wpm * Knowledge of iManage and 3E Functional Skills * Ability to understand the organizational structure of the Firm including office locations, roles and responsibilities of key people and firm strategy * Able to utilise accounting, operational and administrative applications as relevant to area of responsibility * Able to understand legal industry requirements and guidelines as relevant to role * Can identify and classify legal documents, and organise and file them according to standard firm practice * Able to files documents electronically with third parties * Ability to maintain accurate court information regarding local rules and procedures for the different courts and jurisdictions serviced * Can understand the basic terminology and transactions of applicable practice area and clients * Able to understand the client engagement process and ensure compliance of time and expense reporting requirements. At Reed Smith, we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please click on the “Apply Now” button to submit your details and we will be in touch. No search firms/agencies please. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. We are committed to making all stages of our recruitment process accessible to candidates with disabilities or long-term health conditions. If you have a disability or a long-term health condition and require adjustments to be made for you within the recruitment process, please contact a member of the Recruitment team. For more information on our approach to diversity and inclusion please visit our website .

UK Job DescriptionThe FirmReed Smith is a global law firm with more than 1,700 lawyers in 30 offices throughout Europe, the Middle East, Asia and the United States.Operating as one global partnership, we represent leading international businesses from FTSE 100 corporations to mid-market and emerging enterprises; advising clients on cross border transactions, international commercial disputes and regulation. We specialise in industries including financial services, life sciences, health care, energy and natural resources, entertainment and media, shipping and real estate.We all share a common culture, with core values supporting the firm’s commitment to add value, achieve excellence, and promote professional development. London is our largest office with approximately 700 people, including over 350 fee earners across the full range of commercial practice areas. Consistent with the firm’s strategy, the office has grown significantly over the past five years. Key to this growth has been our ability to successfully integrate new hires into our business and give them a platform to flourish. We place a huge significance on listening to our people and incorporating their ideas wherever possible.ResponsibilitiesMeetings and Travel Management * Manage fee earner’s calendars/inboxes * Arrange conference calls, meetings, VCs, catering * Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate. Travel arrangements for this role can be particularly complex therefore strong experience is imperative. * Knowledge of booking meetings in multiple time zones coupled with complex diary management is required. * Prepare and collate papers ahead of meetings      Administration * Deal with incoming and outgoing mail * Monitor emails promptly as required and forward/action as necessary * Establish and maintain effective and accurate filing systems (both hard copy and electronic) * Assist in opening new clients and matters (including KYC and AML processes) as required * Utilise all global resource hubs      Customer Service * Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary * Deal with visitors in a confident and professional manner * Keep client contact details as up to date as possible      Document Production & Technical skills * Produce, format and edit legal documents efficiently and accurately sourced through [digital dictation], hard copy and audio [limited] * Prepare PowerPoint presentations and Excel spreadsheets * Draft simple correspondence * Undertake photocopying, scanning and faxing      Teamwork * Attend training courses as required * Attend EA meetings as required to keep up to date with firmwide procedures, current issues and add value to the EA practice * Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence * Effectively manage and prioritise work      Billing * Assist in monitoring the billing process as required using 3E * Assist in preparation of bill narratives, financial edits and draft cost details as required * Detailed understanding and experience in billing is desirable, EAs are heavily involved with the billing process * Raise, monitor and issue appropriate cheques for clients or third parties as required * Record time for fee earners in their absence or as required * Communicating with clients and/or outside co-counsel on fees, invoices and ad hoc queries * Maintaining record of client specific rates and billing requirements * If required, maintaining and updating trackers for key clients or projects      Key Skills, Attributes and ExperienceSkills * Strong EA skills * Excellent communication and interpersonal skills * Extensive organisational skills and attention to detail * Able to manage pressure and conflicting demands on time * A committed team player * Proactive and enthusiastic * Commercially aware * An interest in Energy & Natural Resources is desirable      Practical Experience/Academic QualificationsMinimum of 5 GCSEs or equivalent including English and Maths and/or a minimum of 4 years’ EA experience in a corporate/professional services environment – ideally a legal background.Office SkillsExtremely High Level Of Proficiency With Microsoft Office Specifically * Word and Outlook * Good knowledge of Powerpoint and Excel * Typing speed of at least 60 wpm * Knowledge of iManage and 3E      Functional Skills * Ability to understand the organizational structure of the Firm including office locations, roles and responsibilities of key people and firm strategy * Able to utilise accounting, operational and administrative applications as relevant to area of responsibility * Able to understand legal industry requirements and guidelines as relevant to role * Can identify and classify legal documents, and organise and file them according to standard firm practice * Able to files documents electronically with third parties * Ability to maintain accurate court information regarding local rules and procedures for the different courts and jurisdictions serviced * Can understand the basic terminology and transactions of applicable practice area and clients * Able to understand the client engagement process and ensure compliance of time and expense reporting requirements.      At Reed Smith, we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please click on the “Apply Now” button to submit your details and we will be in touch.No search firms/agencies please.Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.We are committed to making all stages of our recruitment process accessible to candidates with disabilities or long-term health conditions. If you have a disability or a long-term health condition and require adjustments to be made for you within the recruitment process, please contact a member of the Recruitment team. For more information on our approach to diversity and inclusion please visit our website .

Executive Assistant - London - Hybrid - Reed Smith LLP

&lt;strong&gt;UK Job Description&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt; &lt;strong&gt;The Firm&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;Reed Smith is a global law firm with more than 1,700 lawyers in 30 offices throughout Europe, the Middle East, Asia and the United States.&lt;br&gt;&lt;br&gt;Operating as one global partnership, we represent leading international businesses from FTSE 100 corporations to mid-market and emerging enterprises; advising clients on cross border transactions, international commercial disputes and regulation. We specialise in industries including financial services, life sciences, health care, energy and natural resources, entertainment and media, shipping and real estate.&lt;br&gt;&lt;br&gt;We all share a common culture, with core values supporting the firm’s commitment to add value, achieve excellence, and promote professional development. London is our largest office with approximately 700 people, including over 350 fee earners across the full range of commercial practice areas. Consistent with the firm’s strategy, the office has grown significantly over the past five years. Key to this growth has been our ability to successfully integrate new hires into our business and give them a platform to flourish. We place a huge significance on listening to our people and incorporating their ideas wherever possible.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Responsibilities&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt; &lt;strong&gt;Meetings and Travel Management&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Manage fee earner’s calendars/inboxes &lt;/li&gt;&lt;li&gt; Arrange conference calls, meetings, VCs, catering &lt;/li&gt;&lt;li&gt; Coordinate all travel arrangements, including taxis, accommodation and expense forms as appropriate. Travel arrangements for this role can be particularly complex therefore strong experience is imperative. &lt;/li&gt;&lt;li&gt; Knowledge of booking meetings in multiple time zones coupled with complex diary management is required. &lt;/li&gt;&lt;li&gt; Prepare and collate papers ahead of meetings &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Administration&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Deal with incoming and outgoing mail &lt;/li&gt;&lt;li&gt; Monitor emails promptly as required and forward/action as necessary &lt;/li&gt;&lt;li&gt; Establish and maintain effective and accurate filing systems (both hard copy and electronic) &lt;/li&gt;&lt;li&gt; Assist in opening new clients and matters (including KYC and AML processes) as required &lt;/li&gt;&lt;li&gt; Utilise all global resource hubs &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Customer Service&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Deal with internal and client calls in a timely, confident, helpful and polite manner, passing on accurate messages promptly and actioning where necessary &lt;/li&gt;&lt;li&gt; Deal with visitors in a confident and professional manner &lt;/li&gt;&lt;li&gt; Keep client contact details as up to date as possible &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Document Production &amp;amp; Technical skills&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Produce, format and edit legal documents efficiently and accurately sourced through [digital dictation], hard copy and audio [limited] &lt;/li&gt;&lt;li&gt; Prepare PowerPoint presentations and Excel spreadsheets &lt;/li&gt;&lt;li&gt; Draft simple correspondence &lt;/li&gt;&lt;li&gt; Undertake photocopying, scanning and faxing &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Teamwork&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Attend training courses as required &lt;/li&gt;&lt;li&gt; Attend EA meetings as required to keep up to date with firmwide procedures, current issues and add value to the EA practice &lt;/li&gt;&lt;li&gt; Contribute to the team being proactive and helpful to colleagues and other fee earners by providing assistance during busy periods and covering for other fee earners in colleague’s absence &lt;/li&gt;&lt;li&gt; Effectively manage and prioritise work &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Billing&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Assist in monitoring the billing process as required using 3E &lt;/li&gt;&lt;li&gt; Assist in preparation of bill narratives, financial edits and draft cost details as required &lt;/li&gt;&lt;li&gt; Detailed understanding and experience in billing is desirable, EAs are heavily involved with the billing process &lt;/li&gt;&lt;li&gt; Raise, monitor and issue appropriate cheques for clients or third parties as required &lt;/li&gt;&lt;li&gt; Record time for fee earners in their absence or as required &lt;/li&gt;&lt;li&gt; Communicating with clients and/or outside co-counsel on fees, invoices and ad hoc queries &lt;/li&gt;&lt;li&gt; Maintaining record of client specific rates and billing requirements &lt;/li&gt;&lt;li&gt; If required, maintaining and updating trackers for key clients or projects &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Key Skills, Attributes and Experience&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;Skills&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Strong EA skills &lt;/li&gt;&lt;li&gt; Excellent communication and interpersonal skills &lt;/li&gt;&lt;li&gt; Extensive organisational skills and attention to detail &lt;/li&gt;&lt;li&gt; Able to manage pressure and conflicting demands on time &lt;/li&gt;&lt;li&gt; A committed team player &lt;/li&gt;&lt;li&gt; Proactive and enthusiastic &lt;/li&gt;&lt;li&gt; Commercially aware &lt;/li&gt;&lt;li&gt; An interest in Energy &amp;amp; Natural Resources is desirable &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Practical Experience/Academic Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Minimum of 5 GCSEs or equivalent including English and Maths and/or a minimum of 4 years’ EA experience in a corporate/professional services environment – ideally a legal background.&lt;br&gt;&lt;br&gt;&lt;strong&gt; &lt;strong&gt;Office Skills&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;Extremely High Level Of Proficiency With Microsoft Office Specifically&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Word and Outlook &lt;/li&gt;&lt;li&gt; Good knowledge of Powerpoint and Excel &lt;/li&gt;&lt;li&gt; Typing speed of at least 60 wpm &lt;/li&gt;&lt;li&gt; Knowledge of iManage and 3E &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Functional Skills&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Ability to understand the organizational structure of the Firm including office locations, roles and responsibilities of key people and firm strategy &lt;/li&gt;&lt;li&gt; Able to utilise accounting, operational and administrative applications as relevant to area of responsibility &lt;/li&gt;&lt;li&gt; Able to understand legal industry requirements and guidelines as relevant to role &lt;/li&gt;&lt;li&gt; Can identify and classify legal documents, and organise and file them according to standard firm practice &lt;/li&gt;&lt;li&gt; Able to files documents electronically with third parties &lt;/li&gt;&lt;li&gt; Ability to maintain accurate court information regarding local rules and procedures for the different courts and jurisdictions serviced &lt;/li&gt;&lt;li&gt; Can understand the basic terminology and transactions of applicable practice area and clients &lt;/li&gt;&lt;li&gt; Able to understand the client engagement process and ensure compliance of time and expense reporting requirements. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;At Reed Smith, we welcome direct applications either in response to one of our advertised vacancies or on a speculative basis. Please click on the “Apply Now” button to submit your details and we will be in touch.&lt;br&gt;&lt;br&gt;No search firms/agencies please.&lt;br&gt;&lt;br&gt;&lt;em&gt; Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, colour, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. &lt;br&gt;&lt;br&gt;&lt;/em&gt;&lt;em&gt; We are committed to making all stages of our recruitment process accessible to candidates with disabilities or long-term health conditions. If you have a disability or a long-term health condition and require adjustments to be made for you within the recruitment process, please contact a member of the Recruitment team. For more information on our approach to diversity and inclusion please visit our &lt;/em&gt; &lt;em&gt; website &lt;/em&gt; &lt;em&gt; .&lt;/em&gt;

Executive Assistant - London - Hybrid

You need a Bachelor's in HR or IT, 1+ year in a professional setting, experience with HRIS like PeopleSoft, strong analytical skills, detail-oriented, and proficiency in Microsoft Office.

You will support HRIS functions, manage user inquiries, ensure data compliance, assist in projects, maintain documentation, and help with reporting and system updates.

Accounting & Tax

Houston

US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The HRIS Specialist provides administrative support to the Senior HR Manager, Senior HRIS Analyst, and HRIS Analyst. This role serves as the first level of support for end users, assisting with system configuration, reporting, logging tickets with system vendors, maintaining training documents, and participating in various HRIS projects and initiatives. The HRIS Specialist is also part of the US staff compensation team, assisting with market pricing, benchmarking, compensation projects, job descriptions, and compensation database configuration and testing. Job Duties And Responsibilities * Deliver first-tier support by maintaining the team HRIS mailbox, responding to end-user questions, and escalating issues to HRIS team members, vendors, or IT when needed. * Input and configure new information within the Human Resource Information System, including locations, job titles, schools, languages, and other relevant settings. * Manage permissions, access, and similar system operations and settings for HRIS users. * Log tickets with vendors for system issues or new functionality requests. * Primary point of contact for time tracking system (Workforce Software), handling end-user issues, new functionality, reporting requests, payroll audits, and general questions. * Provide support for the employee engagement platform, Awardco, by reviewing and approving requests, managing payroll and general reporting, and addressing user inquiries. * Creates and maintain system documentation and user training guides for the HR systems. * Organize and update HRIS project tracking spreadsheet. * Assist with planning and implementation of HRIS/Compensation Software projects. * Audit HR and payroll data for consistency and compliance. * Complete government required new hire and EEO-1 reporting. * Assist Senior HRIS and HRIS Analyst to generate reports as needed to support HR functions, including compensation, compliance, performance management, and workforce analytics. * Create the annual budget file and collaborate with finance to complete data audits for the budget process. * Collaborate with the compensation team to conduct benchmark analyses for new roles, promotions, and job changes. * Participate in compensation surveys. * Assist with auditing and maintaining job description database * Assist with scheduling meetings and taking meeting notes. * Provide administrative and analytical support on a variety of projects. * Participate as a technical team member in module testing, system fixes, updates and rollouts. * Assist with other projects as assigned Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree in Human Resources, Information Technology, or related field Experience: 1+ years of experience in a professional work environment. HRIS and compensation experience is a plus. Skills * Experience with PeopleSoft, Workforce Software and Dayforce or similar HRIS software * Strong analytical and communication skills * Attention to detail * Proficient in Microsoft Office Suite (Outlook, Word and Excel). * Ability to manage multiple projects, prioritize tasks, and exercise good judgment. * Strong initiative and ability to meet deadlines, resolve issues, and manage time effectively. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions * Sitting for extended periods, often in front of a computer. * Frequent use of keyboard and mouse is required, which may involve repatative wrist, hand, and finger movement. * Extended screen time requiring visual acuity. * High concentration needed to ensure data accuracy, troubleshoot issues, and analyze compensation metrics. * Interpret complex data, identify discrepancies and propose solutions, requiring critial thinking and analytical skills. * Manage multiple projects and requests simultaneously, with strong organizational and priortization skills. * Keen attention to detail is essential. * Clear written and verbal communication skills when interacting with internal teams and end users. * Ability to quickly learn and adapt to new technologies, processes, and regulations. Working Conditions: Works in a remote office setting. Occasionally called upon to work hours in excess of your normal daily schedule. May be required to come into the office upon request. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. * Pittsburgh / Miami / Richmond / Texas: $55k - $70k Benefits Package Overview * 401k Plan * Medical * Health Savings Account * Virtual Health * Dental * Vision * Accident * Hospital indemnity * Critical illness * Flexible Spending Accounts * Lyra Health EAP * College Savings Plan * Transportation benefit * Back-up Child Care * College Coach * Pet insurance * Paid time off Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process. Qualified candidates only. No search firms.

US Job DescriptionFirm InformationReed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.Position SummaryThe HRIS Specialist provides administrative support to the Senior HR Manager, Senior HRIS Analyst, and HRIS Analyst. This role serves as the first level of support for end users, assisting with system configuration, reporting, logging tickets with system vendors, maintaining training documents, and participating in various HRIS projects and initiatives. The HRIS Specialist is also part of the US staff compensation team, assisting with market pricing, benchmarking, compensation projects, job descriptions, and compensation database configuration and testing.Job Duties And Responsibilities * Deliver first-tier support by maintaining the team HRIS mailbox, responding to end-user questions, and escalating issues to HRIS team members, vendors, or IT when needed. * Input and configure new information within the Human Resource Information System, including locations, job titles, schools, languages, and other relevant settings. * Manage permissions, access, and similar system operations and settings for HRIS users. * Log tickets with vendors for system issues or new functionality requests. * Primary point of contact for time tracking system (Workforce Software), handling end-user issues, new functionality, reporting requests, payroll audits, and general questions. * Provide support for the employee engagement platform, Awardco, by reviewing and approving requests, managing payroll and general reporting, and addressing user inquiries. * Creates and maintain system documentation and user training guides for the HR systems. * Organize and update HRIS project tracking spreadsheet. * Assist with planning and implementation of HRIS/Compensation Software projects. * Audit HR and payroll data for consistency and compliance. * Complete government required new hire and EEO-1 reporting. * Assist Senior HRIS and HRIS Analyst to generate reports as needed to support HR functions, including compensation, compliance, performance management, and workforce analytics. * Create the annual budget file and collaborate with finance to complete data audits for the budget process. * Collaborate with the compensation team to conduct benchmark analyses for new roles, promotions, and job changes. * Participate in compensation surveys. * Assist with auditing and maintaining job description database * Assist with scheduling meetings and taking meeting notes. * Provide administrative and analytical support on a variety of projects. * Participate as a technical team member in module testing, system fixes, updates and rollouts. * Assist with other projects as assigned      Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.RequirementsEducation: Bachelor's degree in Human Resources, Information Technology, or related fieldExperience: 1+ years of experience in a professional work environment. HRIS and compensation experience is a plus.Skills * Experience with PeopleSoft, Workforce Software and Dayforce or similar HRIS software * Strong analytical and communication skills * Attention to detail * Proficient in Microsoft Office Suite (Outlook, Word and Excel). * Ability to manage multiple projects, prioritize tasks, and exercise good judgment. * Strong initiative and ability to meet deadlines, resolve issues, and manage time effectively.      OtherSupervisory Responsibilities: NoneEquipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.Essential Job Functions * Sitting for extended periods, often in front of a computer. * Frequent use of keyboard and mouse is required, which may involve repatative wrist, hand, and finger movement. * Extended screen time requiring visual acuity. * High concentration needed to ensure data accuracy, troubleshoot issues, and analyze compensation metrics. * Interpret complex data, identify discrepancies and propose solutions, requiring critial thinking and analytical skills. * Manage multiple projects and requests simultaneously, with strong organizational and priortization skills. * Keen attention to detail is essential. * Clear written and verbal communication skills when interacting with internal teams and end users. * Ability to quickly learn and adapt to new technologies, processes, and regulations.      Working Conditions: Works in a remote office setting. Occasionally called upon to work hours in excess of your normal daily schedule. May be required to come into the office upon request.Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. * Pittsburgh / Miami / Richmond / Texas: $55k - $70k      Benefits Package Overview * 401k Plan * Medical * Health Savings Account * Virtual Health * Dental * Vision * Accident * Hospital indemnity * Critical illness * Flexible Spending Accounts * Lyra Health EAP * College Savings Plan * Transportation benefit * Back-up Child Care * College Coach * Pet insurance * Paid time off      Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.Qualified candidates only. No search firms.

HRIS Specialist - (Remote) - Reed Smith LLP

&lt;strong&gt;US Job Description&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt; &lt;strong&gt;Firm Information&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.&lt;br&gt;&lt;br&gt;Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities.&lt;br&gt;&lt;br&gt;&lt;strong&gt; &lt;strong&gt;Position Summary&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;The HRIS Specialist provides administrative support to the Senior HR Manager, Senior HRIS Analyst, and HRIS Analyst. This role serves as the first level of support for end users, assisting with system configuration, reporting, logging tickets with system vendors, maintaining training documents, and participating in various HRIS projects and initiatives. The HRIS Specialist is also part of the US staff compensation team, assisting with market pricing, benchmarking, compensation projects, job descriptions, and compensation database configuration and testing.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Job Duties And Responsibilities&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Deliver first-tier support by maintaining the team HRIS mailbox, responding to end-user questions, and escalating issues to HRIS team members, vendors, or IT when needed. &lt;/li&gt;&lt;li&gt; Input and configure new information within the Human Resource Information System, including locations, job titles, schools, languages, and other relevant settings. &lt;/li&gt;&lt;li&gt; Manage permissions, access, and similar system operations and settings for HRIS users. &lt;/li&gt;&lt;li&gt; Log tickets with vendors for system issues or new functionality requests. &lt;/li&gt;&lt;li&gt; Primary point of contact for time tracking system (Workforce Software), handling end-user issues, new functionality, reporting requests, payroll audits, and general questions. &lt;/li&gt;&lt;li&gt; Provide support for the employee engagement platform, Awardco, by reviewing and approving requests, managing payroll and general reporting, and addressing user inquiries. &lt;/li&gt;&lt;li&gt; Creates and maintain system documentation and user training guides for the HR systems. &lt;/li&gt;&lt;li&gt; Organize and update HRIS project tracking spreadsheet. &lt;/li&gt;&lt;li&gt; Assist with planning and implementation of HRIS/Compensation Software projects. &lt;/li&gt;&lt;li&gt; Audit HR and payroll data for consistency and compliance. &lt;/li&gt;&lt;li&gt; Complete government required new hire and EEO-1 reporting. &lt;/li&gt;&lt;li&gt; Assist Senior HRIS and HRIS Analyst to generate reports as needed to support HR functions, including compensation, compliance, performance management, and workforce analytics. &lt;/li&gt;&lt;li&gt; Create the annual budget file and collaborate with finance to complete data audits for the budget process. &lt;/li&gt;&lt;li&gt; Collaborate with the compensation team to conduct benchmark analyses for new roles, promotions, and job changes. &lt;/li&gt;&lt;li&gt; Participate in compensation surveys. &lt;/li&gt;&lt;li&gt; Assist with auditing and maintaining job description database &lt;/li&gt;&lt;li&gt; Assist with scheduling meetings and taking meeting notes. &lt;/li&gt;&lt;li&gt; Provide administrative and analytical support on a variety of projects. &lt;/li&gt;&lt;li&gt; Participate as a technical team member in module testing, system fixes, updates and rollouts. &lt;/li&gt;&lt;li&gt; Assist with other projects as assigned &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;em&gt;Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. &lt;br&gt;&lt;br&gt;&lt;/em&gt;&lt;strong&gt;Requirements&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;Education: &lt;/strong&gt;Bachelor's degree in Human Resources, Information Technology, or related field&lt;br&gt;&lt;br&gt;&lt;strong&gt;Experience: &lt;/strong&gt;1+ years of experience in a professional work environment. HRIS and compensation experience is a plus.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Skills&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Experience with PeopleSoft, Workforce Software and Dayforce or similar HRIS software &lt;/li&gt;&lt;li&gt; Strong analytical and communication skills &lt;/li&gt;&lt;li&gt; Attention to detail &lt;/li&gt;&lt;li&gt; Proficient in Microsoft Office Suite (Outlook, Word and Excel). &lt;/li&gt;&lt;li&gt; Ability to manage multiple projects, prioritize tasks, and exercise good judgment. &lt;/li&gt;&lt;li&gt; Strong initiative and ability to meet deadlines, resolve issues, and manage time effectively. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt; &lt;strong&gt;Other&lt;/strong&gt; &lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;Supervisory Responsibilities: &lt;/strong&gt;None&lt;br&gt;&lt;br&gt;&lt;strong&gt;Equipment To Be Used: &lt;/strong&gt; Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Essential Job Functions&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; Sitting for extended periods, often in front of a computer. &lt;/li&gt;&lt;li&gt; Frequent use of keyboard and mouse is required, which may involve repatative wrist, hand, and finger movement. &lt;/li&gt;&lt;li&gt; Extended screen time requiring visual acuity. &lt;/li&gt;&lt;li&gt; High concentration needed to ensure data accuracy, troubleshoot issues, and analyze compensation metrics. &lt;/li&gt;&lt;li&gt; Interpret complex data, identify discrepancies and propose solutions, requiring critial thinking and analytical skills. &lt;/li&gt;&lt;li&gt; Manage multiple projects and requests simultaneously, with strong organizational and priortization skills. &lt;/li&gt;&lt;li&gt; Keen attention to detail is essential. &lt;/li&gt;&lt;li&gt; Clear written and verbal communication skills when interacting with internal teams and end users. &lt;/li&gt;&lt;li&gt; Ability to quickly learn and adapt to new technologies, processes, and regulations. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Working Conditions: &lt;/strong&gt; Works in a remote office setting. Occasionally called upon to work hours in excess of your normal daily schedule. May be required to come into the office upon request.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Pay Ranges:&lt;/strong&gt; This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt; Pittsburgh / Miami / Richmond / Texas: $55k - $70k &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Benefits Package Overview&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;ul&gt;&lt;li&gt; 401k Plan &lt;/li&gt;&lt;li&gt; Medical &lt;/li&gt;&lt;li&gt; Health Savings Account &lt;/li&gt;&lt;li&gt; Virtual Health &lt;/li&gt;&lt;li&gt; Dental &lt;/li&gt;&lt;li&gt; Vision &lt;/li&gt;&lt;li&gt; Accident &lt;/li&gt;&lt;li&gt; Hospital indemnity &lt;/li&gt;&lt;li&gt; Critical illness &lt;/li&gt;&lt;li&gt; Flexible Spending Accounts &lt;/li&gt;&lt;li&gt; Lyra Health EAP &lt;/li&gt;&lt;li&gt; College Savings Plan &lt;/li&gt;&lt;li&gt; Transportation benefit &lt;/li&gt;&lt;li&gt; Back-up Child Care &lt;/li&gt;&lt;li&gt; College Coach &lt;/li&gt;&lt;li&gt; Pet insurance &lt;/li&gt;&lt;li&gt; Paid time off &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.&lt;br&gt;&lt;br&gt;Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.&lt;br&gt;&lt;br&gt;Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.&lt;br&gt;&lt;br&gt;Qualified candidates only. No search firms.