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Administrator

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Huntress

Sep 11

Applications are closed

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
  • London

Requirements

  • advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams)
  • good understanding of Excel
  • strong command of the English language, spelling and grammar
  • good level of numeracy
  • accurate typing/data entry efficiency
  • Ability to work as part of a team
  • willing to actively participate and contribute
  • use your initiative to help another busy Administrative team member
  • strong communicator, with clear written and oral communication skills
  • ability to be persistent and persuasive with colleagues at all levels within the business
  • strong customer service and client focused
  • solution focused
  • attention to detail
  • ability to handle sensitive information in an appropriate manner
  • excellent organisational skills
  • ability to estimate workload
  • prioritise and work to agreed timescales reliably
  • flexible approach in undertaking a variety of responsibilities
  • capable of handling and providing creative solutions to problems

Responsibilities

  • Calendar management and communication
  • Meeting preparation and support (scheduling, monitoring attendance, catering, AV setup, IT requirements, venue/event support, preparation of meeting materials and note-taking as required)
  • Accurate/timely completion of timesheets and expenses
  • Arranging travel, mailbox management (using initiative and with minimal intervention)
  • Follow and comply with the internal Records Management systems
  • File client materials in line with records management procedure
  • Production of client materials; create reports, letters, meeting notes, presentations in accordance with company templates, branding and house style, produce client-ready template material, proofreading non-technical material
  • Comprehensive billing and financial management; prepare complex client billing accurately and on time each month, budget tracking, production and interpretation of management information reporting
  • Support on client contracting; client research support, load contracts onto relevant database, assist with internal financial project code setup
  • Maintenance of our internal client management systems; maintain contact information and publication lists, add proposals, activities and mailings as required, system reporting and management, pipeline management and reporting
  • Ensuring that you/your Consultants always follow and adhere to our Professional Excellence standards at all times

FAQs

What is the duration of the administrator role?

The administrator role is an initial 3-month assignment.

What is the daily pay rate for this position?

The daily pay rate for this position is £100.

Where is the position based?

The position is based in London.

What are the main responsibilities of the administrator?

The main responsibilities include calendar management, meeting preparation and support, timesheet and expense management, travel arrangements, records management compliance, production of client materials, billing and financial management, client contracting support, and maintenance of internal client management systems.

What technical skills are required for this job?

Candidates should have an advanced understanding of the Microsoft Office 365 suite (Word, PowerPoint, Outlook, MS Teams) and a good understanding of Excel, along with strong command of the English language, accurate typing/data entry efficiency, and a good level of numeracy.

What personal attributes are important for the role?

Important personal attributes include teamwork, strong communication skills, persistence, customer service orientation, attention to detail, excellent organizational skills, and a flexible approach to handling various responsibilities.

Is prior experience required for this role?

The job description does not specify required prior experience, but relevant administrative experience may be beneficial.

How should candidates apply for the position?

Candidates should follow the application process as outlined by the recruitment agency, Huntress Search Ltd, and ensure they have the right to work in the UK.

What is the company's approach to diversity and inclusion?

The company practices a diverse and inclusive recruitment process that ensures equal opportunity for all applicants, regardless of race, sexual orientation, disability, age, or gender.

Can this role handle sensitive information?

Yes, the administrator must have the ability to handle sensitive information in an appropriate manner.

Managed #cybersecurity without the complexity. EDR, M365 & SAT for the mid-sized and small businesses who need it most.

Technology
Industry
201-500
Employees
2015
Founded Year

Mission & Purpose

Protect Your Endpoints, Identities, and Employees. The fully managed security platform that combines endpoint detection and response, Microsoft 365 identity protection, and science-based security awareness training. Powered by custom-built technology for SMBs and the expert analysts in our 24/7 Security Operations Center. By delivering a suite of purpose-built solutions that meet budget, security, and peace-of-mind requirements, Huntress is how SMBs defend against today’s cyber threats. As long as hackers keep hacking, we keep hunting.