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Events Management Intern

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Visit Indy

3d ago

  • Internship
    Full-time
    Off-cycle Internship
  • Customer Relations
    Hospitality & Retail
  • Indianapolis
  • 10d left

AI generated summary

  • You must be a junior/senior in event management, have event experience, strong communication skills, Microsoft Office proficiency, and the ability to multitask in a fast-paced environment.
  • You will support event execution, assist with logistics, secure rentals, coordinate with teams, manage ticketing, prepare amenities, contribute to wrap-up reports, and help with marketing materials.

Requirements

  • Student studying in the event management, tourism or hospitality field.
  • Must be considered a junior/senior or have completed a minimum of two full years of college coursework.
  • Prior experience with managing events as an intern or at a part time job preferred.
  • Member of a collegiate chapter of a professional organization- PCMA, ISES, or MPI is a plus.
  • Excellent verbal/written communication and interpersonal skills.
  • Ability to make recommendations to effectively solve problems, using judgment consistent with standards, practices, policies, and procedures.
  • Knowledge of Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.
  • Ability to focus on details, handle multiple tasks, and remain highly organized in a fast-paced environment.
  • Ability to interact with a variety of managers, employees, candidates, vendors, and the general public, both on a one-on-one basis and in groups.
  • Ability to take initiative and work independently.
  • This position requires some physical activity, such as reaching, stooping, kneeling, crouching, and crawling; it requires occasional pushing, pulling, lifting, carrying, and moving (up to 15 pounds).
  • Good speaking and listening skills.
  • Ability to perform focused work with close attention to detail.
  • Ability to operate office equipment, including computers, copiers, fax machines, and phones.

Responsibilities

  • Event Support – In support of the Event & Communications Manager, assist with creative concepts and overall execution of key customer and stakeholders' events including State of Tourism (February), NCCA Basketball FAM (March), ROSE Awards (May), and Indianapolis 500 Activations (May).
  • Assist in the creative theme and design plan
  • Assist in securing event rentals and supplies
  • Coordinate with various committees and staff throughout planning process
  • Participate in event logistics meetings with partners and internal teams
  • Provide support in ticket allocations and seating arrangements
  • Prepare and package amenities for events with key customers and stakeholders
  • Assist with onsite event execution
  • Contribute to wrap up reports on each event
  • Assist with site selection and rental of offsite venues for entertaining clients and future events
  • Write communication and marketing collateral per event that align with Visit Indy's media relations tactics
  • Collaborate on tradeshow booth activations and promotions
  • Performs other duties as assigned.

FAQs

What is the duration of the Events Management Spring Internship?

The internship will last from January 2025 to early June 2025.

How many hours per week is the intern expected to work?

The intern is expected to work approximately 20 hours per week.

What are the key events the intern will assist with?

The intern will assist with events including the State of Tourism (February), NCCA Basketball FAM (March), ROSE Awards (May), and Indianapolis 500 Activations (May).

What qualifications are required for this internship?

Applicants should be students studying event management, tourism, or hospitality, should be considered a junior/senior or have completed a minimum of two full years of college coursework, and prior experience in managing events is preferred.

Is prior experience in the events field necessary?

While prior experience in managing events as an intern or part-time job is preferred, it is not strictly required.

Are there any specific software skills required for this position?

Yes, candidates should have knowledge of Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.

What kind of physical activities are involved in this internship?

The position involves some physical activities such as reaching, stooping, kneeling, crouching, and occasionally lifting or moving items up to 15 pounds.

When is the application deadline for this internship?

The application deadline is November 4, 2024.

Will the intern have opportunities to work independently?

Yes, the intern is expected to take initiative and work independently on various tasks.

What is Visit Indy’s commitment to equal employment opportunity?

Visit Indy provides equal employment and advancement opportunities for all individuals regardless of race, religion, color, sex, national origin, sexual orientation, gender identity, age, disability, or any other legally protected category or characteristic.

Visit Indy

Visit Indy is the official destination marketing organization for Indianapolis.

Travel & Leisure
Industry
51-200
Employees
1923
Founded Year

Mission & Purpose

Visit Indy, a non-profit organization, is the official sales and marketing arm for the city of Indianapolis and the Indiana Convention Center. Our job is to promote the city of Indianapolis and encourage business, leisure and convention travel. With a recently expanded convention center, world-class airport, Top 10 shopping and live music venues, thriving cultural districts and a bustling downtown, our organization couldn't be more excited! Visit Indy's Mission: The mission of Visit Indy is to increase Indianapolis growth by strategically selling the destination to conventions, meetings, events, and leisure travelers. According to recent study by Vantage Strategy, 28.2 million people visit Indianapolis annually, generating $4.9 billion in economic impact, and supporting 77,800 full-time employment positions.