Logo of Huzzle

Office Assistant

Applications are closed

  • Internship
    Full-time
    Off-cycle Internship
  • Corvallis

Requirements

  • Minimum Qualifications
  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*
  • International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
  • Additional Required Qualifications
  • Available to work fall 2024 – spring 2025, with the option to continue to work for the office the next academic year if still a student
  • Must be able to work at least 8 hours per week during times the office is open. Our hours are 8 am -12 pm and 12 pm – 5 pm.
  • Must be reliable and adhere to an assigned work schedule each term
  • Demonstrates attention to detail and independent work style
  • Demonstrated strong communication skills
  • Ability to prioritize and multitask
  • Ability to learn new software
  • Preferred (Special) Qualifications
  • Current student at Oregon State University
  • Available schedule for fall 2023 works with current gaps in student employee coverage
  • Experience with Microsoft office suite programs (Outlook, Excel, Word)
  • Experience with Google forms
  • Currently declared major or minor in Agricultural Sciences
  • Currently available work student award in term of hire (this is a financial aid award)

Responsibilities

  • Receptionist Duties
  • Covers the front desk, greets visitors, responds to visitor inquiries in-person and via phone and email
  • Helps students schedule advising appointments
  • Daily Office Tasks
  • Sorts and distributes mail
  • Cleans and tidies lobby and public office spaces, including taking out recycling and consolidating trash bags
  • Organizes paperwork and keeps track of office supply inventory
  • Scans documents and makes copies
  • Other assigned daily office tasks as needed
  • Data Entry/Projects
  • Tracks appointments and other data in spreadsheets
  • Other data entry projects
  • Special projects as assigned

FAQs

What type of position is the Office Assistant role?

The Office Assistant position is a Student Employee role.

Where is the Office Assistant position located?

The position is located in Corvallis.

What are the hours of availability for the Office Assistant position?

The Office Assistant position requires availability for at least 8 hours per week during office hours, which are 8 am - 12 pm and 12 pm - 5 pm.

How many vacancies are available for the Office Assistant position?

There are 1 to 2 vacancies available for the Office Assistant position.

What are the minimum qualifications required for this position?

Candidates must be academically enrolled in a high school, community college, or university, meet academic standing requirements, and meet the applicable minimal enrollment standards.

What is the pay range for the Office Assistant position?

The pay range is $14.70 to $17.00 per hour, depending on the specific criteria (e.g., standard, non-urban, or Portland Metro rates).

What office tasks will the Office Assistant be responsible for?

The Office Assistant will cover reception duties, sort and distribute mail, clean and organize the office space, handle data entry, and assist with projects as assigned.

What type of documents do I need to submit when applying for the position?

Applicants must attach a resume/Vita and a cover letter detailing their qualifications and experience relevant to the position.

Who should I contact for more information about the Office Assistant position?

For additional information, you can contact Elizabeth Thomas at elizabeth.thomas@oregonstate.edu.

What are the preferred qualifications for this role?

Preferred qualifications include being a current student at Oregon State University, experience with Microsoft Office programs, and having a declared major or minor in Agricultural Sciences.

Is there an application deadline for the Office Assistant position?

Yes, the closing date for applications is September 13, 2024.

There are answers everywhere. That’s why Oregon State University goes OUT THERE.

Education
Industry
1001-5000
Employees
1868
Founded Year

Mission & Purpose

The official LinkedIn of Oregon State University. We are #BeaverNation.