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Office & Database Administrator

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Fulkrum

1mo ago

  • Internship
    Full-time
    Off-cycle Internship
  • Engineering
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You should be a recent engineering graduate with strong admin skills, MS Office proficiency, excellent time management, attention to detail, and the ability to meet deadlines in a fast-paced environment.
  • You will manage office inquiries, maintain databases, format CVs, schedule meetings, draft correspondence, plan events, conduct research, and assist with Accounts team AP/AR inquiries.

Requirements

  • Are you a recent graduate with an engineering background looking to kickstart your career in a dynamic and fast-paced environment?
  • To excel in this role, you should have excellent time management and efficiency, the ability to meet deadlines, and a keen eye for detail to read and interpret instructions carefully.
  • Proficiency in MS Office programs and strong administration skills are essential.
  • This is a fantastic opportunity for graduates with an engineering background to apply their skills in a supportive and engaging environment.

Responsibilities

  • As an Office & Database Administrator, you will play a crucial role in supporting our Regional office’s Management team with all administrative matters.
  • In this position, you will handle internal and external office enquiries efficiently, ensuring our database is always up to date by regularly inputting client and inspector data and reports.
  • Your technical skills will come in handy as you contact Technical Personnel to obtain up-to-date certificates and CVs, and format inspector CVs to maintain professional standards.
  • You will also be responsible for booking meetings for Managers and colleagues, ensuring smooth scheduling, and managing incoming calls.
  • Your administrative tasks will include drafting correspondence, taking minutes of meetings, and handling various day-to-day tasks.
  • Working closely with the local Managers, you will plan and arrange social events and team-building activities.
  • Occasionally, you may be asked to conduct research on behalf of the managers.
  • Additionally, you will support the Accounts team with AP/AR enquiries.

FAQs

What is the primary role of the Office & Database Administrator at Fulkrum?

The primary role of the Office & Database Administrator is to support the Regional office’s Management team with all administrative matters, including managing office inquiries, maintaining the database, booking meetings, and handling various day-to-day tasks.

Is this position suitable for recent graduates?

Yes, this position is particularly suitable for recent graduates with an engineering background looking to kickstart their career in a dynamic and fast-paced environment.

What skills are essential for this role?

Essential skills for this role include excellent time management, efficiency, strong administration skills, attention to detail, and proficiency in MS Office programs.

Will I be responsible for managing the office calendar?

Yes, you will be responsible for booking meetings for Managers and colleagues, ensuring smooth scheduling, and managing incoming calls.

What kind of tasks will I handle on a daily basis?

Daily tasks include handling internal and external office inquiries, updating the database with client and inspector data, drafting correspondence, taking meeting minutes, and assisting with AP/AR inquiries.

Are team-building activities part of the role?

Yes, you will work closely with local Managers to plan and arrange social events and team-building activities.

Is previous experience required for this role?

No, this role is aimed at recent graduates and does not require prior experience, although strong administrative skills are essential.

How often will I need to maintain the database?

You will need to maintain the database regularly by inputting client and inspector data and reports.

Will I be working independently or as part of a team?

You will be working as part of a team, supporting the Management team and collaborating with colleagues on various administrative tasks.

Can I conduct research in this role?

Yes, occasionally you may be asked to conduct research on behalf of the managers as part of your responsibilities.

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Fulkrum

Inspection, Expediting, AIM/RBI, & Technical Staffing

Energy
Industry
201-500
Employees
2011
Founded Year

Mission & Purpose

Fulkrum is a leading provider of third-party inspection and quality assurance services for the oil, gas, and energy sectors. They focus on delivering high-quality, independent inspection and auditing services to ensure compliance with industry standards and regulatory requirements. Fulkrum aims to support clients by enhancing safety, reliability, and efficiency in their operations, utilising experienced personnel and advanced technology to provide tailored solutions that meet the specific needs of each project across the globe.