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Accounting Administrator

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The Haskell Company

20d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Jacksonville

AI generated summary

  • You need a two-year degree in business/accounting, MS Office skills, organization, adaptability, team spirit, communication skills, discretion, and basic accounting knowledge.
  • You will manage accounts payable, route invoices, address payment inquiries, organize mail, prepare checks, handle vendor applications, and provide administrative support as needed.

Requirements

  • Two-year business/accounting degree or equivalent combination of training and experience
  • MS Office, JDE, ability to learn other internal programs. Blue beam would be a plus.
  • Able to work in a high volume, time sensitive environment, in a timely manner.
  • Must be highly organized and able to adapt to change as needed.
  • Must be a team player and willing to wear many hats and assist wherever asked.
  • Excellent written and communication skills are necessary.
  • Ability to handle sensitive information.
  • Ability to learn and memorize job numbers and addresses.
  • Basic knowledge and understanding of accounting and auditing procedure and techniques.

Responsibilities

  • Monitor the accounts payable shared inbox and keep all shared folders organized and updated.
  • Upload/Forward all invoices and route to correct projects/PARs/Departments in Metaviewer and Outlook.
  • Complete admin tasks in Metaviewer to clean up mail desk as well as index/route invoices, foreign/manual checks, W9’s, etc.
  • Address all payment inquiries via email and phone calls.
  • Research all monthly vendor statements.
  • Scan and route all paper mail to the correct parties via email or paper.
  • Deliver all tax/certified/legal/HR/Company Credit Cards/Checks and other mail to the correct parties via hand delivery, interoffice or email scans.
  • Prepare checks for outgoing mail, including running them through envelope machine, verify addresses (verify emails for ACH payments) for USPS, FedEx and UPS, etc.
  • Email reports for missing payments as well as ACH remittances to proper parties.
  • Complete credit applications for vendors and project managers as requested, ensuring accuracy and care to ensure that no personal guarantees are signed in error.
  • Scan and route BU emails to proper parties for coding and approval.
  • Process Zero Checks for JCJV and job closings as requested.
  • Monitor the shared inbox to verify vendor banking information per strict security guidelines to set up ACH payments.
  • Order products and supplies from Staples.com as needed for department.
  • Organize monthly departmental lunches as needed.
  • All other administrative support as needed.

FAQs

What is the primary responsibility of the Accounting Administrator?

The primary responsibility of the Accounting Administrator is to provide data entry and administrative support to the accounting department, including managing time-sensitive shared email inboxes and ensuring effective internal and external customer service.

Is prior accounting experience required for this position?

While a two-year business/accounting degree or an equivalent combination of training and experience is preferred, prior accounting experience may not be strictly required.

What software skills are needed for this role?

Proficiency in MS Office and JDE is required, and the ability to learn other internal programs is necessary. Experience with Bluebeam would be a plus.

Will I need to handle sensitive information in this role?

Yes, the Accounting Administrator must be able to handle sensitive information appropriately and in compliance with security guidelines.

Are there physical requirements for the job?

Yes, the role requires ordinary ambulatory skills, the ability to stand, walk, stoop, kneel, and manipulate light to medium weights (10-50 pounds), as well as good hand-eye coordination and visual acuity.

What benefits does Haskell offer employees in this position?

Haskell offers a comprehensive benefits package that includes health insurance, retirement plans, professional development opportunities, and more.

What type of work environment can I expect?

The work environment is high volume and time-sensitive, requiring effective cooperation with other employees and the ability to adapt to changes as needed.

Do I need to organize anything as part of my duties?

Yes, you will be responsible for keeping shared folders organized, preparing outgoing mail, and organizing monthly departmental lunches as needed.

Is teamwork emphasized in this role?

Yes, being a team player and willing to assist wherever needed is very important for success in this role.

What is Haskell’s stance on equal opportunity employment?

Haskell is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

The Haskell Company

Architecture, Engineering, Construction and Consulting ... assuring certainty of outcome for complex capital projects.

Real Estate
Industry
1001-5000
Employees
1965
Founded Year

Mission & Purpose

2,000+ architects, engineers, constructors and administrative professionals. 20 offices across the U.S., Latin America and Asia. Over $1.5B annually in commercial and industrial markets for both private and public sector clients.