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Accounts Payable Specialist

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AMCS Group

2mo ago

  • Job
    Full-time
    Mid Level
  • Accounting & Tax
  • Cebu City

AI generated summary

  • You must have a CPA, 3 years' experience in a similar role, thrive under tight deadlines, and be proficient in Microsoft Office and accounting systems; NetSuite knowledge is a plus.
  • You will manage invoices, process payments, handle petty cash, assist with audits, and ensure compliance with purchasing rules while ensuring timely and accurate financial operations.

Requirements

  • CPA Licence with a minimum of 3 years’ experience in a similar role is required.
  • Ability to work in a fast-paced environment and perform well under time constraints
  • Must be comfortable working to tight deadlines which will involve dealing with people across the entire organisation.
  • Excellent working knowledge of Microsoft Office including Excel, Word and Outlook.
  • Extensive working knowledge of accounting systems are essential. (Knowledge of NetSuite would be advantageous, but not essential)

Responsibilities

  • Carrying out administration duties, including scanning, filing of finance documents, and data entry.
  • Processing and managing petty cash
  • Releasing of checks which includes informing requestors and ensuring that Official receipts/Collection receipts are complete and properly filled up.
  • Working closely with the accountants during audits.
  • Assisting with Month end close, booking accruals and completing Bank recs.
  • Preparing month end Opex analysis.
  • Ensure compliance with AMCS purchasing rules and all invoices match to approved PO’s.
  • Ensure all invoices are coded with expense nominal, cost centre, supplier code clear narratives.
  • Liaise with operating departments to understand the nature of the expense and to ensure invoices are processed timely.
  • Ensure smooth operation of the weekly payment runs and adequate checks to ensure that the correct payments are made to the correct creditors.
  • Review open Purchase Orders, including liaising with budget holders and monthly accruals as appropriate.

FAQs

What are the primary responsibilities of the Accounts Payable Specialist?

The primary responsibilities include carrying out administration duties, managing petty cash, processing invoices, ensuring compliance with purchasing rules, and assisting with month-end close and audits.

Is a CPA license required for this position?

Yes, a CPA license with a minimum of 3 years’ experience in a similar role is required.

What accounting systems should candidates be familiar with?

Candidates should have extensive working knowledge of accounting systems, and familiarity with NetSuite would be advantageous but is not essential.

Where is this position based?

This position is based in AMCS Group Cebu, Philippines.

How does the company support employee well-being?

The company provides health insurance covering up to three dependents, 15 days of vacation leave, and 15 days of sick leave, among other benefits.

What kind of work environment can an employee expect?

Employees can expect a fast-paced work environment where they must perform well under time constraints and deal with people across the entire organization.

Are there opportunities for professional development?

Yes, there is access to a comprehensive learning and development platform that offers on-the-job training and allows for tracking progress centrally.

What benefits are offered to employees?

Benefits include health insurance, shuttle service, complimentary on-site food, allowances, learning and development opportunities, vacation and sick leave, joining a leader in environmental services, and a hybrid work arrangement for a flexible work-life balance.

What tools and software should candidates be proficient in?

Candidates should have excellent working knowledge of Microsoft Office, including Excel, Word, and Outlook.

How does the role interact with other departments?

The Accounts Payable Specialist will liaise with operating departments to understand the nature of expenses and ensure timely processing of invoices.

Sustainability that means business

Technology
Industry
1001-5000
Employees
2003
Founded Year

Mission & Purpose

AMCS Group specializes in technology solutions for the waste and recycling industry. They provide software and hardware solutions to optimize operations, enhance efficiency, and support sustainable practices. Their mission is to deliver innovative, integrated technology that improves waste management processes and promotes environmental sustainability.