Logo of Huzzle

Home

Matches

Explore

Manage

Administration Assistant

image

Ashfords LLP

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Legal
    People, HR & Administration
  • Exeter

AI generated summary

  • You should be an organized self-starter with excellent interpersonal skills, a positive attitude, some experience in professional services, and confidence in using Microsoft Office.
  • You will provide administrative support, manage training logistics, maintain resources, oversee portal access, and assist with IT product implementation and meeting coordination.

Requirements

  • You'll be an enthusiastic, well-organised self-starter who enjoys working within a busy team and independently, and will demonstrate an ability to respond to the needs of the business, acting professionally and ethically to protect the confidentiality of the Firm and its people.
  • As a strong team player with a positive, can-do attitude, you will possess excellent interpersonal skills and a flair for building effective working relationships across all levels.
  • Ideally you will have some previous experience working within a professional services environment and be confident in using Microsoft Office suites.

Responsibilities

  • We are on the lookout for a proactive and enthusiastic administrator to join our Exeter office, to provide administration and organisational support to the Knowledge Management team.
  • As an integral part of the team, you’ll ensure the provision of an efficient and effective PA and secretarial support service to the team; whilst expanding your skills in Knowledge Management, Learning and Development, and the IT systems that support us.
  • You will help organise both firmwide and departmental legal training and support the Professional Support Lawyers and Ashfords’ Learning Contacts in saving their knowledge content to the firm’s Knowledge Management System in a uniform and efficient way.
  • You will oversee the management of logins to portals and other subscriptions, including welcome emails and support to new starters.
  • Using your administration and organisational skills, your responsibilities would include logging and keeping track of our small library of hard copy books; ordering new books and online resources when necessary.
  • You will also help with ‘looseleaf’ updating, and with organising meetings which would include taking minutes and progressing actions afterwards.
  • Creating networks across the firm, you’ll be involved with testing, implementation, and effective use of certain IT products and helping to create efficiencies for both fee earners and support staff across the firm.

FAQs

What is the primary responsibility of the Administration Assistant at Ashfords?

The primary responsibility of the Administration Assistant is to provide administration and organisational support to the Knowledge Management team, which includes PA and secretarial support, organising training, managing subscriptions, and overseeing the library of resources.

Is this position full-time or part-time?

This position is full-time and permanent.

Where is the job located?

The job is located in Exeter.

What qualifications or experience are preferred for this role?

Ideally, candidates should have some previous experience working within a professional services environment and be confident in using Microsoft Office suites.

What kind of work environment can I expect at Ashfords?

Ashfords offers an open and friendly culture where teamwork is emphasized, and employees genuinely enjoy coming to work. The organization supports a unique career journey for each employee.

Are there opportunities for career development in this role?

Yes, Ashfords is committed to supporting your career development and offers training and development opportunities to help everyone reach their full potential.

What benefits does Ashfords offer to its employees?

Ashfords offers a range of benefits including a flexible working framework, extra annual leave for your birthday, healthcare plans, a comprehensive support package for physical and mental health, and access to wellness apps.

Is there support for a work-life balance at Ashfords?

Yes, Ashfords provides space and flexibility for life outside of work as part of their commitment to a healthy work-life balance.

Can I still apply if I don’t meet all the requirements listed in the job description?

Yes, Ashfords values diversity and inclusivity and encourages candidates to apply even if their skills and experience don’t perfectly match the job requirements.

Who can I contact for more information about this opportunity?

You can contact Alison Board, Talent Attraction Assistant, at 01392 333663 or via email at a.board@ashfords.co.uk for an informal and confidential discussion about the opportunity.

image

Ashfords LLP

Valued legal partners to a wide range of corporate, public sector and private clients across the UK and internationally.

Law
Industry
501-1000
Employees
1815
Founded Year

Mission & Purpose

Refreshingly straightforward and open in our approach, we invest in our relationships and will care as much as you do about the outcome, whether that’s delivering your commercial objectives, protecting family assets, making investments or solving disputes. You’ll find us responsive and accessible; a valued partner - helping to overcome challenges, spot opportunities and drive matters forward to get the right result today and for the future. With five UK offices and, through our international network, able to draw on legal expertise in over 70 countries worldwide - we can support on a wide range of your legal needs.

Benefits

  • Sick Pay