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Administrative Assistant

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ARCO a Family of Construction Companies

Aug 31

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Tampa

AI generated summary

  • You need 1-7 years of admin experience, a High School Diploma, strong organizational skills, ability to multi-task, excellent communication, and proficiency in Microsoft Office; knowledge of Adobe and DocuSign is a plus.
  • You will manage front desk duties, prepare project forms, maintain compliance, assist in event planning, restock supplies, coordinate repairs, and support new hires and ad hoc projects.

Requirements

  • 1-7 years of related administration experience
  • High School Diploma or equivalent
  • Must be extremely organized, detail oriented, self-reliant, and proactive
  • Ability to multi-task in a fast-paced team-oriented environment
  • Have excellent communication and customer service skills
  • Strong computer skills, must be proficient in Microsoft Office Suite
  • Experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster a plus

Responsibilities

  • Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receive incoming packages, mail services, and coordinate visitor access with building management
  • Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
  • Maintain compliance items including collecting insurance and licenses from our vendors
  • Manage various lists/directories
  • Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
  • Assist with proposal and capabilities packages as needed, including printing and binding documents
  • Reorder and restock office supplies for office staff
  • Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
  • Order flowers/gifts as applicable for special occasions
  • Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
  • Additional ad hoc projects as required

FAQs

What is the job title for this position?

The job title for this position is Administrative Assistant.

Where is the location of the job?

The job is located in the Tampa office of ARCO, a Family of Construction Companies.

What type of work environment can I expect?

You can expect a fast-paced and growing work environment that values creativity, efficiency, and strong communication.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include front desk and reception duties, preparing various forms, maintaining compliance items, managing lists/directories, assisting in event planning, and handling office supplies, among other tasks.

What qualifications are needed for this role?

Necessary qualifications include 1-7 years of related administration experience, a High School Diploma or equivalent, strong organizational and communication skills, and proficiency in Microsoft Office Suite.

Is there an opportunity for professional development?

Yes, there is a tuition reimbursement program for associates, which supports ongoing education.

What benefits are offered to employees?

Benefits include an Employee Stock Ownership Plan (ESOP), 401k options, paid sabbaticals, paid volunteer leave, charitable match, and comprehensive medical, dental, and vision insurance coverage.

Is ARCO an equal opportunity employer?

Yes, ARCO is proud to be an equal opportunity employer and considers all qualified applicants for employment.

Do I need specific software skills for this job?

Yes, proficiency in Microsoft Office Suite is required, and experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster is considered a plus.

What is the company culture like at ARCO?

The company culture at ARCO emphasizes treating people fairly, supporting diversity and inclusion, and building a community within the workplace.

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ARCO a Family of Construction Companies

We're design-build experts that are always looking for the best and brightest to join our nationwide team.

Engineering & Construction
Industry
1001-5000
Employees
1992
Founded Year

Mission & Purpose

ARCO's goal is the same today as it was when we founded the company 30 years ago – to be the best design-build contractor in the industry and to serve our clients with expert skill and high integrity. We make the construction process enjoyable and beneficial for our associates and customers. Our first core value is to "treat people fairly and do the right thing." We are committed to building and sustaining a culture that supports diversity and inclusion. From recruiting, training, and hiring practices, to the selection of our subcontractors, we understand that the diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers.