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Administrative Assistant (2024071141)

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Thurber Engineering Ltd.

Sep 13

  • Job
    Full-time
    Mid Level
  • Vancouver, +1

AI generated summary

  • You need 3+ years as an admin assistant, MS Office proficiency, excellent communication, attention to detail, strong organization, and a positive attitude. A relevant qualification is a plus.
  • You will manage office operations, coordinate meetings and events, assist with invoicing and document formatting, handle travel arrangements, update contact info, and support onboarding and communications.

Requirements

  • Qualifications and Assets
  • 3+ years of experience as an administrative assistant, virtual assistant, or office administrative
  • Graduate of an Administrative Assistant program an asset
  • Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular)
  • Excellent communication skills and customer service
  • Exceptional attention to detail and accuracy
  • Outstanding organization and problem-solving skills
  • Strong organizational skills with the ability to multi-task
  • Self-starter and team player with a positive attitude

Responsibilities

  • Ensure the office is well managed on all fronts, including office organization, document management, stocking of supplies, greeting guests, organizing couriers, etc.
  • Answering and directing phone calls
  • Coordinating general office maintenance including liaising with various suppliers and service companies
  • Plan, organize, and coordinate staff meetings, training programs, and other branch-level events and activities
  • Assist with invoicing processes and month-end data entry
  • Maintaining current contact information for customers/clients in the accounting system
  • Assist with formatting proposal and report documents
  • Assist with booking travel arrangements
  • Prepare and update various tracking sheets
  • Coordination of the onboarding process for new staff with the Branch Manager, HR, Payroll, IT, and Safety leads
  • Managing the branch intranet page and coordinating with Communications to share branch and personnel updates internally and externally on social media
  • Other administrative duties, as required.

FAQs

What are the primary responsibilities of the Administrative Assistant position?

The primary responsibilities include managing office organization, document management, greeting guests, answering phone calls, coordinating office maintenance, planning meetings and events, assisting with invoicing processes, maintaining contact information, formatting proposal documents, booking travel, and managing the branch intranet page.

What qualifications are required for this role?

The position requires 3+ years of experience as an administrative assistant or similar, proficiency in MS Office, excellent communication and customer service skills, exceptional attention to detail, strong organizational skills, and the ability to multi-task.

Is prior experience in administrative roles necessary?

Yes, at least 3 years of experience in an administrative assistant role, virtual assistant, or office administration is required.

What is the salary range for the Administrative Assistant position?

The base salary range is $55,000 to $65,000 per year, based on a 40-hour work week, with adjustments possible based on qualifications and experience.

Does the company offer any benefits?

Yes, the company offers health and dental coverage, a healthcare spending account, RRSP matching, an Employee and Family Assistance Program with 24/7 support, and financial support towards professional development.

Where is the office located?

The office is located in the Vancouver Island Technology Park (VITP) in Victoria, British Columbia.

Is there support for professional development?

Yes, Thurber provides financial support towards professional development for its employees.

What kind of work environment can I expect at Thurber?

Employees can expect a casual, inclusive, and professional office environment where open communication is valued, and collaboration is encouraged.

What are the working hours for this position?

The position is based on a standard 40-hour work week.

Does the role involve coordinating travel arrangements?

Yes, the Administrative Assistant will assist in booking travel arrangements for staff.

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Thurber Engineering Ltd.

Engineering & Construction
Industry
201-500
Employees
1957
Founded Year

Mission & Purpose

We are a Canadian consulting engineering firm with a mission to deliver specialist advice and services where projects meet the ground. As a team of engineers, scientists, geologists, technicians, and support staff, we work together to solve complex geotechnical and environmental challenges. Our success since 1957 is attributed to the hard working, innovative group of people who proudly deliver engineering solutions. Whether we’re solving seismic design and natural hazard challenges in British Columbia, addressing slope stability and slide stabilization concerns in Alberta, or helping design bridge foundations in Ontario, our team of specialists work together to help our clients solve their most complex challenges. Thurber is owned by our senior practicing professionals. Our team works out of 14 offices with locations in British Columbia, Alberta, Saskatchewan, and Ontario.