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Administrative Assistant

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BCC Engineering, LLC

2mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Tampa

AI generated summary

  • You must have a high school diploma or GED, 1 year of customer service or receptionist experience, and proficiency in Microsoft Office and Adobe Acrobat.
  • You will handle phone calls, greet visitors, assist with HR onboarding, coordinate meetings, manage supplies, organize events, and support daily office operations while maintaining confidentiality.

Requirements

  • High school diploma or general education degree (GED) required
  • 1 year of customer service experience and/or receptionist experience
  • Proficient in the full suite of Microsoft Office software and Adobe Acrobat

Responsibilities

  • Answer phones and take messages while maintaining an appropriate level of confidentiality per company policy, screen calls as necessary
  • Greet people entering establishment, determining nature and purpose of visit, and directing or escorting them to the appropriate employee
  • Assist HR in the processing of new hires, including onboarding activities such as preparing the workspace, providing the new hire with onboarding materials
  • Coordinate with IT regarding equipment left behind by employees and facilitate communication with new hires and existing staff about equipment needs
  • May provide project documentation support as needed
  • Stay abreast of and be a resource on company news and developments
  • Schedule and organize activities such as meetings, conferences, and department activities for all members of the department
  • Prepare spaces for meetings and ensure there are no conflicts in the scheduling of their use; may organize meals for meeting attendants
  • Organize local office events, facilitate corporate events, and champion employee engagement and participation
  • Receive incoming mail and route to the appropriate person; prepare regular or overnight mailings for office staff; coordinate and schedule courier services
  • Order office supplies and snacks for the office and ensure supply closets are stocked and organized
  • Log and coordinate the use of corporate vehicles
  • Manage office support equipment, coordinate need for repairs or adjustments of such equipment
  • Ensure timely completion of time sheets and expense report
  • Take ownership of personal career development by seeking and providing feedback, seizing opportunities to develop new skills, and setting and pursuing personal goals

FAQs

What are the primary responsibilities of the Administrative Assistant at BCC Engineering?

The primary responsibilities include answering phones, greeting visitors, assisting HR with onboarding, coordinating meetings, managing office supplies, and supporting project documentation as needed.

What qualifications are required for the Administrative Assistant position?

A high school diploma or GED is required, along with at least 1 year of customer service or receptionist experience. Proficiency in Microsoft Office and Adobe Acrobat is also necessary.

Is experience in project documentation required for this role?

While experience in project documentation is not explicitly required, the role may provide project documentation support as needed.

What skills are important for success in this position?

Important skills include excellent time management, organizational skills, attention to detail, customer service capabilities, and the ability to maintain a positive attitude in a fast-paced environment.

How does BCC Engineering support employee professional development?

BCC Engineering supports professional development through training programs, mentorship opportunities, and pathways for advancement.

What is the pay range for the Administrative Assistant position?

The pay range for this position is USD $18.00 - USD $22.00 per hour.

Does BCC Engineering promote a collaborative work environment?

Yes, BCC Engineering values teamwork and encourages knowledge-sharing, fostering a collaborative culture.

What type of projects will the Administrative Assistant be involved with?

The Administrative Assistant will be involved in supporting various impactful engineering projects that shape communities and enhance quality of life.

Are there opportunities for career growth within the Administrative Assistant role?

Yes, there are opportunities for career growth as BCC Engineering invests in employee development and provides pathways for advancement.

Is there an opportunity for employee engagement activities?

Yes, the Administrative Assistant will have the opportunity to organize local office events and facilitate corporate events to champion employee engagement.

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BCC Engineering, LLC

Engineering & Construction
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

Engineers With A Design Mindset At BCC Engineering, our engineers are focused design professionals who often create unique solutions. Every project is a new challenge and deserves a completely fresh perspective, never accepting the status quo provided as the starting point. We begin by questioning everything - deconstructing the big picture to understand every intricate detail of the opportunity. That's how we find the best solutions; exploring every possible scenario, brainstorming every angle, and leaving no idea unconsidered. Because sometimes it's that early seed of an idea that later sparks the strategy that others often overlook. We push the boundaries in work that's extremely demanding - and we're undaunted by even the biggest, most challenging and complex assignments. Known for our stellar performance on massive infrastructure and transportation projects, the BCC team applies our distinctive design approach to any project, any size, any discipline, and every time. Today we serve clients in a variety of civil and transportation engineering assignments, including design build projects that span a multitude of market types, geographies and scopes of work. Our culture starts with our principals and co-owners, Jose A. Muñoz and Ariel Millan, whose signature style sets the tone for this creative, energetic, and competitive firm. Together, they have demonstrated the impact that engaged employees can have on the success of a complex business. They are well known for calculating the risks of trying something different, and being willing to advocate for a new idea if it will result in a better product at a lower cost. We're dedicated to the idea of developing better alternatives for Florida's infrastructure, and creating successful outcomes for our clients and our business.