Administrative Assistant

Phillips 66

15d ago

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
People, HR & Administration
Houston

Requirements

Required Qualifications
Legally authorized to work in the job posting country
High school diploma or GED equivalent
2 or more years in administrative assistant or support role
Proficient with Microsoft Office applications
Preferred Qualifications
Bachelors degree
5 or more years in administrative assistant role

Responsibilities

Provide support to the VP, Value Chain Optimization, and the Value Chain Optimization Organization
Provide administrative support to the business unit. Works independently and proactively on numerous complex administrative tasks.
Provide support to Value Chain Optimization Group Coordinating all office, calendar, and administrative support duties for the VP of Value Chain Optimization
Scheduling meetings and supporting events, including catering arrangements, e.g., organizing appropriately sized rooms, ensuring supplies and technology are available for the meeting, ordering food as required in appropriate quantities, coordinating material and supplies, organizing meeting times that are acceptable for the attendees, resolving conflicts as necessary.
Serve as Management and Subject Matter Expert of the Margin Improvement project software (Wave) to provide reports and tools to the VCO Leadership Team and Initiative Owners to drive value sustainability of executed projects and continuous margin improvement through newly identified initiatives.
Preparing, coordinating, and managing travel plans.
Processing expense reports.
Act as additional Support for Commercial floor Functional level Managers
At the Functional or Commodity Team level – Help with meeting and event coordination such as Group Dinners, Breakfast/Lunch Catering, conferences, and teleconferences across multiple calendars, commodity/functions, global gatherings.
At the Functional or Commodity Team level - Assist with external visitor arrangements, meeting rooms and security registration.
Manage floor Supplies- Office/Printing/Coffee Bar
Ordering office supplies, printing & coffee bar supplies.
Stocking printing & coffee bar supplies.
Manage floor Shipping & Mail Delivery
Notify recipients that they have mail to collect.
Assist floor occupants with preparing shipping labels.
Communicate with mail room as needed.
Conference room refresh - weekly

FAQs

What is the primary role of the Administrative Assistant at Phillips 66?

The primary role of the Administrative Assistant is to provide support to the VP of Value Chain Optimization and the Value Chain Optimization team, including various complex administrative tasks, meeting coordination, travel arrangements, and managing office supplies.

What qualifications are required for this position?

The required qualifications include being legally authorized to work in the job posting country, having a high school diploma or GED equivalent, and possessing 2 or more years of experience in an administrative assistant or support role. Proficiency with Microsoft Office applications is also necessary.

Are there preferred qualifications for this role?

Yes, preferred qualifications include a bachelor's degree and 5 or more years of experience in an administrative assistant role.

What types of tasks will the Administrative Assistant be responsible for?

The tasks include scheduling meetings, managing the VP's calendar, coordinating events, preparing travel plans, processing expense reports, and managing office supplies and mail delivery.

What benefits does Phillips 66 offer to its employees?

Benefits for eligible full-time employees include an Annual Variable Cash Incentive Program (VCIP) bonus, an 8% 401k company match, a Cash Balance Account pension, medical, dental, and vision benefits, and various well-being programs and incentives.

Is there an application deadline for this position?

Yes, the application deadline is 09/15/2024.

Can I apply for this position if I require work authorization sponsorship?

No, individuals who need sponsorship for work authorization now or in the future are not eligible for hire.

Is there an emphasis on diversity and inclusion at Phillips 66?

Yes, Phillips 66 is committed to inclusive practices and policies in hiring and retention, reflecting diversity in its teams and providing an environment of trust and respect.

What is the work environment like for the Administrative Assistant role?

The work environment is collaborative, focused on supporting the Value Chain Optimization team, and involves both independent work and teamwork in a commercial setting.

Will the Administrative Assistant need to manage travel arrangements?

Yes, the Administrative Assistant will be responsible for preparing and managing travel plans for the VP and potentially other team members.

Phillips 66

Energy

Industry

10,001+

Employees

Mission & Purpose

SAFETY. HONOR. COMMITMENT. We are Phillips 66, and we manufacture energy products that you use every day. We refine and market petroleum products, such as gasoline, diesel, jet fuel and lubricants; gather and process natural gas and natural gas liquids (NGL) for powering businesses, heating homes, cooking and electricity; and manufacture petrochemicals, polymers and plastics found in cars, electronics, and other everyday goods. Through financial strength and safe, reliable operations, we are delivering on a business strategy to enhance returns, grow the company, increase distributions to shareholders and build a high performing team. We are Phillips 66, and with our partners and suppliers, we create jobs. We have 14,000 colleagues in America and around the world. Together we’re building a company founded on safety, honor and commitment. SAFETY. We protect each other, our environment, and our communities. HONOR. We stand behind our word, and you can count on us to do the right thing, always. COMMITMENT. We are inspired to achieve the highest levels of performance in everything we do.