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Administrative Assistant

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TD

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Toronto
  • Quick Apply

AI generated summary

  • You need 2+ years of experience, strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage travel logistics and confidential information.
  • You will manage calendars, assist with onboarding, process expenses, coordinate meetings, handle travel logistics, and ensure confidentiality while supporting team activities and adapting to changing priorities.

Requirements

  • 2+ years of relevant experience
  • Highly professional and service oriented individual with strong calendaring and/or coordination skills
  • Has a growth mindset / positive attitude, takes initiative and is proactive
  • Proven track record in supporting/performing Admin Assistant tasks for multiple leaders
  • Highly organized with strong skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel etc.)
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
  • Can perform efficiently in a multi-task environment and ensure deadlines are met
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
  • Ability to interpret policies and apply standards to complete assignments in a fast-changing environment
  • Experience coordinating travel arrangements and comfortable managing frequent changes

Responsibilities

  • Provide a high level of accurate, organized and efficient administrative support ensuring quality service and professionalism at every interaction
  • Own and maintain calendar management for multiple leaders and troubleshoot conflicts with creative solutions
  • Maintain confidentiality and consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
  • Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
  • Process and balance expenses and reports, schedule and organize meetings, collect and track data, research information, sort and distribute mail, and perform other administrative assignments as required
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
  • Manage efficiently in a multi-tasked environment and ensure deadlines are met
  • Coordinate travel for leaders, including supporting travel delay re-scheduling travel arrangements in addition to rescheduling meetings with internal/external parties
  • Participate fully as an effective member of the team and contribute to a positive work environment; be flexible in adjusting to changing work priorities
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders

FAQs

What is the location of the Administrative Assistant position?

The position is located in Toronto, Ontario, Canada.

What is the salary range for this Administrative Assistant role?

The salary range is between $55,000 - $75,000 CAD.

How many years of experience are required for this position?

A minimum of 2 years of relevant experience is required.

What are the main responsibilities of the Administrative Assistant?

The main responsibilities include providing high-level administrative support, managing calendars, maintaining confidentiality, coordinating meetings and travel arrangements, and assisting with onboarding/offboarding activities.

Is there an opportunity for growth in this role?

Yes, the TD values growth and skill development, and the remuneration policies are designed to allow colleagues to progress in their salary scale over time as they improve in their roles.

What kind of benefits does TD offer for this position?

TD offers a comprehensive compensation program that includes base salary, variable compensation, health and wellness benefits, pension plans, paid time off, banking perks, discounts, and development opportunities.

Are there opportunities for professional development?

Yes, TD provides regular conversations on career development, various mentoring programs, and access to online learning platforms to help colleagues advance their careers.

What is the work schedule for this Administrative Assistant role?

The work schedule is 37.5 hours per week.

Do you provide training and onboarding for new employees?

Yes, TD organizes training and onboarding sessions to ensure new employees have the necessary tools and resources to succeed in their positions.

What is the process for applying to this position?

Candidates selected for consideration will be contacted to schedule an interview. TD will also communicate with all candidates regarding their application status.

Is there an emphasis on teamwork in this role?

Yes, the role requires participation as an effective team member and a flexible approach to adjusting to changing work priorities.

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Mission & Purpose

The Toronto-Dominion Bank & its subsidiaries are collectively known as TD Bank Group (TD). TD is the sixth largest bank in North America by branches & serves approximately 22 million customers in a number of locations in key financial centres around the globe. Over 85,000 TD employees represent the strongest team in banking. Delivering legendary customer experiences is who we are & is part of being the Better Bank. Visit our Careers page to learn more about TD & why TD is a great place to work.