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Administrative Assistant

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Arcadis

24d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Architecture & Urban Planning
  • Vancouver
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3-5 years in a large office, strong MS Office skills, excellent phone manner, organizational abilities, and experience with executive support.
  • You will provide admin support, assist with proposals and contracts, coordinate meetings, manage emails, handle calls, arrange travel, and maintain project and contact lists.

Requirements

  • Minimum high school diploma. Post-secondary university or college degree desired.
  • Minimum 3 to 5 years' experience working in a large office or work environment.
  • Experience working in a large office or work environment
  • Highly capable with Microsoft Office programs, particularly Word and Excel
  • Cross utilization abilities with Mac & PC necessary
  • Professional and pleasant phone manner
  • Information managements skills (filing, IT processes, etc);
  • Confident with the ability to build strong working relationships
  • Energetic, diplomatic, flexible, problem-solving mindset
  • Strong organizational and prioritizing skills with the ability to take initiative
  • Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
  • Keen attention to detail and quality checking mindset.
  • Strong written and verbal skills with the ability to proofread documents and communications.
  • Architectural / Engineering / Real Estate Development experience beneficial
  • Ability to anticipate needs and meet expectations
  • Experience assisting executive level personnel
  • Proactive
  • In the office 3 to 5 days a week

Responsibilities

  • Provide administrative support to Architectural Principal
  • Assisting in preparation of and follow-up support for proposals, contracts and fee letters, presentations and other correspondence
  • Tracking and inputting proposal and contractual documents to Arcadis's CRM and Project sites
  • Coordinating meetings, assisting with submissions and other architectural tasks as required
  • Email support including message prioritization, filing and redirection
  • Screening calls, taking active messages, and redirecting when prudent
  • Virtual Meeting arrangement and booking
  • Maintaining project lists and contact lists
  • Project filing and other document handling as required
  • Submitting expense reports and timesheets
  • Travel arrangement and booking
  • Liaising with the departmental teams and office groups as necessary

FAQs

What is the primary responsibility of the Administrative Assistant at Arcadis?

The primary responsibility of the Administrative Assistant is to provide administrative support to the Architectural Principal, assisting with proposals, contracts, meetings, and various correspondence.

What are the required qualifications for this position?

Candidates should have a minimum high school diploma, with a post-secondary degree desired, along with 3 to 5 years of experience in a large office environment.

What software proficiency is expected for this role?

Proficiency in Microsoft Office programs, particularly Word and Excel, is required, as well as experience with PC and Mac systems.

Is architectural or engineering experience beneficial for this role?

Yes, experience in architectural, engineering, or real estate development is considered beneficial for the Administrative Assistant position.

How many days a week is the Administrative Assistant expected to work in the office?

The Administrative Assistant is expected to be in the office 3 to 5 days a week.

What personal qualities are preferred in candidates for this position?

Candidates with a problem-solving mindset, strong organizational skills, attention to detail, and the ability to build strong working relationships are preferred.

What is the salary range for the Administrative Assistant position?

The salary range for this position is CAD 50,000 - 60,000, with actual salaries varying based on experience, education, and other factors.

Will candidates undergo background checks as part of the hiring process?

Yes, candidates may be requested to consent to background checks relevant to the role before receiving a job offer, as applicable under state law.

Does Arcadis support equality, diversity, inclusion, and belonging?

Yes, Arcadis is committed to equality, diversity, inclusion, and belonging, and welcomes applications from all qualified candidates regardless of various demographic factors.

What is the process for applying for this position?

Interested applicants should submit a resume highlighting their relevant work experience, and for design-related roles, a portfolio is also required for review.

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Arcadis

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Arcadis is the world’s leading company delivering sustainable design, engineering, digital and consultancy solutions for natural and built assets. We are more than 36,000 architects, data analysts, designers, engineers, project planners, water management and sustainability experts, all driven by our passion for improving quality of life. We exist to find solutions to today’s most pressing challenges, from the impact of climate change to increasing urbanization and digital transformation – all with the goal of improving quality of life for people around the world. You can see this in the work we do for our clients, the opportunities we create for our people, and in our efforts to enhance the communities in which we live and work. We bring together world-class resources and the latest innovative technologies to help define the cities and experiences of tomorrow.