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Administrative Assistant

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Arcadis

23d ago

  • Job
    Full-time
    Mid & Senior Level
  • Construction & Surveying
    People, HR & Administration
  • Vancouver
  • Quick Apply

AI generated summary

  • You need a high school diploma (degree preferred), 3-5 years in a large office, Microsoft Office skills, strong organizational abilities, attention to detail, and experience with executives.
  • You will provide administrative support, manage proposals, coordinate meetings, handle emails and calls, maintain lists, arrange travel, and liaise with teams for efficient operations.

Requirements

  • Minimum high school diploma. Post-secondary university or college degree desired.
  • Minimum 3 to 5 years' experience working in a large office or work environment.
  • Experience working in a large office or work environment
  • Highly capable with Microsoft Office programs, particularly Word and Excel
  • Cross utilization abilities with Mac & PC necessary
  • Professional and pleasant phone manner
  • Information managements skills (filing, IT processes, etc);
  • Confident with the ability to build strong working relationships
  • Energetic, diplomatic, flexible, problem-solving mindset
  • Strong organizational and prioritizing skills with the ability to take initiative
  • Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
  • Keen attention to detail and quality checking mindset.
  • Strong written and verbal skills with the ability to proofread documents and communications.
  • Architectural / Engineering / Real Estate Development experience beneficial
  • Ability to anticipate needs and meet expectations
  • Experience assisting executive level personnel
  • Proactive
  • In the office 3 to 5 days a week

Responsibilities

  • Provide administrative support to Architectural Principal
  • Assisting in preparation of and follow-up support for proposals, contracts and fee letters, presentations and other correspondence
  • Tracking and inputting proposal and contractual documents to Arcadis's CRM and Project sites
  • Coordinating meetings, assisting with submissions and other architectural tasks as required
  • Email support including message prioritization, filing and redirection
  • Screening calls, taking active messages, and redirecting when prudent
  • Virtual Meeting arrangement and booking
  • Maintaining project lists and contact lists
  • Project filing and other document handling as required
  • Submitting expense reports and timesheets
  • Travel arrangement and booking
  • Liaising with the departmental teams and office groups as necessary

FAQs

What is the job title for this position?

The job title for this position is Administrative Assistant.

Where is the office location for this role?

This role is based in the Vancouver office.

What type of work schedule is expected for this position?

This is a full-time role, and employees will be in the office 3 to 5 days a week.

What qualifications are required for this position?

A minimum high school diploma is required, with a post-secondary university or college degree desired. Additionally, 3 to 5 years of experience in a large office environment is necessary.

What skills are essential for this role?

Essential skills include proficiency in Microsoft Office programs (particularly Word and Excel), strong organizational and problem-solving abilities, excellent written and verbal communication skills, and a keen attention to detail.

Does this position require experience in a specific industry?

While not mandatory, experience in Architecture, Engineering, or Real Estate Development is beneficial for this role.

What are the responsibilities of the Administrative Assistant?

Responsibilities include providing administrative support to the Architectural Principal, assisting with proposals and contracts, tracking documents, coordinating meetings, managing emails, arranging travel, and maintaining project and contact lists.

Is there a possibility of advancement in this role?

Yes, Arcadis supports the growth and development of its employees, and there are opportunities to carve a career path within the organization.

What is the salary range for this position?

The salary range for this position is CAD 50,000 - 60,000, with actual salaries varying based on experience, education, and other factors.

What commitment does Arcadis have towards diversity and inclusion?

Arcadis is committed to equality, diversity, inclusion, and belonging, supporting initiatives like a Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. They welcome applications from all qualified candidates regardless of various factors like age, race, gender, and more.

What documents are required to apply for this position?

Applicants are requested to submit a RESUME highlighting relevant work experience, and if applicable for design-related roles, a portfolio for review.

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Arcadis

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Arcadis is the world’s leading company delivering sustainable design, engineering, digital and consultancy solutions for natural and built assets. We are more than 36,000 architects, data analysts, designers, engineers, project planners, water management and sustainability experts, all driven by our passion for improving quality of life. We exist to find solutions to today’s most pressing challenges, from the impact of climate change to increasing urbanization and digital transformation – all with the goal of improving quality of life for people around the world. You can see this in the work we do for our clients, the opportunities we create for our people, and in our efforts to enhance the communities in which we live and work. We bring together world-class resources and the latest innovative technologies to help define the cities and experiences of tomorrow.