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Administrative Assistant

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DLR Group

2mo ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Chicago

AI generated summary

  • You need 3+ years of admin experience, proficiency in Microsoft Office, excellent communication skills, attention to detail, and knowledge of business procedures and office equipment.
  • You will greet visitors, manage calls, perform accounting tasks, support projects, organize the office, coordinate meetings, arrange travel, and handle mail distribution.

Requirements

  • 3 or more years administrative assistant experience.
  • Proficient with Microsoft Office Suite.
  • Excellent communication skills, both verbal and written.
  • Proactive, independent thinker possessing a high attention to detail and ability to prioritize.
  • Working knowledge of business procedures and office equipment.

Responsibilities

  • Greet all visitors and vendors providing guidance of the office space.
  • Answer all incoming calls and route to the correct location.
  • Perform basic accounting tasks such as order entry and expense reporting.
  • Provide project-based support for various firm projects and initiatives.
  • Maintain overall office organization and cleanliness.
  • Coordinate conference rooms events and meetings.
  • Make travel reservations, manage office calendars, and distribute mail.

FAQs

Is this position remote or on-site?

This position is 100% on-site in Chicago, IL, during business hours, Monday through Friday.

What qualifications do I need to apply for the Administrative Assistant position?

The required qualifications include 3 or more years of administrative assistant experience, proficiency with Microsoft Office Suite, excellent verbal and written communication skills, and a high attention to detail.

Are there preferred qualifications for this role?

Yes, preferred qualifications include previous experience in a hospitality or customer service environment, experience in the architecture, engineering, or construction (A/E/C) industry, and knowledge of AIA software.

What responsibilities will I have as an Administrative Assistant?

You will be responsible for greeting visitors and vendors, answering incoming calls, performing basic accounting tasks, providing project-based support, maintaining office organization, coordinating meetings, and managing travel reservations.

Does DLR Group support diversity and inclusion?

Yes, DLR Group is proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer and values diversity in the workplace.

What is DLR Group's approach to sustainability?

DLR Group is committed to sustainable design, exemplified by their support for the 2030 Challenge and being an initial signatory to the China Accord and the AIA 2030 Commitment.

What are the office hours for the Administrative Assistant position?

The office hours are during regular business hours, Monday through Friday.

Will I be required to coordinate meetings and events?

Yes, you will be responsible for coordinating conference room events and meetings as part of your role.

Do I need experience in the architecture field for this position?

While experience in the architecture, engineering, or construction (A/E/C) industry is preferred, it is not strictly required.

What kind of company culture does DLR Group promote?

DLR Group promotes a culture based on values such as commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, and teamwork.

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DLR Group

Elevate the Human Experience Through Design

Real Estate
Industry
1001-5000
Employees
1966
Founded Year

Mission & Purpose

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new construction, renovation, and adaptive reuse. Our promise is to elevate the human experience through design. This promise inspires sustainable design for a diverse group of public and private sector clients; local communities; and our planet. DLR Group is 100 percent employee-owned and fully supports the initiatives and goals of the 2030 Challenge, and is an initial signatory to the China Accord and the AIA 2030 Commitment.