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Administrative Assistant

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HCA Healthcare US

22d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You need a Bachelor's in Business or related field, 4-5 years of admin experience (preferably in healthcare), strong MS Office skills, and effective communication across all levels.
  • You will manage complex admin tasks, coordinate communication, support leadership, handle onboarding, maintain supplies, and ensure confidentiality while enhancing office efficiency.

Requirements

  • - Knowledge of general management principles.
  • - Knowledge of organizational policies, procedures, and systems.
  • - Effective presentation and communication skills in both written and verbal formats across all levels of personnel and executive management.
  • - Ability to work in a fast paced, matrixed environment.
  • - Strong interpersonal, communication, and organizational skills.
  • - High level of proficiency with MS Office products including Outlook, Word, Excel, PowerPoint and Visio.
  • - Bachelor’s degree in Business Administration or related field required.
  • - Consideration will be given to candidates with equivalent in experience.
  • - Four to five years of professional administrative experience.
  • - Experience in healthcare organization.
  • - Experience supporting executive leadership.

Responsibilities

  • Performs complex administrative duties including responding for executives when they are unavailable, composing correspondence, and coordinating resources across corporate functions.
  • Develops and implements office procedures and processes related to coordination of interoffice communication, records, systems, and collateral materials.
  • Helps identify opportunities to minimize defects and improve process outcomes within the office environment. Provides proactive and creative recommendations to enhance the efficiency and quality of work.
  • Handles various administrative details with initiative and good judgment, including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, and scheduling meetings.
  • Maintains Service Line Teamrooms and assists with editing and maintaining of BHS related materials.
  • Assists with projects across BHS strategic planning.
  • Coordinates workshops, training, all hands team meetings (onsite and offsite).
  • Provides assistance to BHS Senior Leadership team with reporting and MOR Preparation.
  • Assists with onboarding and exit activities and maintains appropriate files; collaborates with facility contacts to ensure proper equipment and access set up/termination. Supports interview process by scheduling in-person interviews, arranging travel as needed, gathering and processing feedback forms.
  • Assists with onboarding of new hires on corporate campus and in the field and maintains appropriate employee files.
  • Represents the Service Line President and BHS Senior Leadership team for office related projects and has authority to act autonomously, using sound judgement.
  • Works closely and acts as a liaison between BHS Senior Leadership team, Division Vice Presidents and Market Leaders.
  • Supports field team on a daily basis as needed.
  • Ensures adequacy of office supplies and equipment.
  • Attends meetings as assigned and reporting on actions.
  • Participates in educational activities and programs.
  • Works both independently and as a part of a team within a highly matrixed work environment.
  • Maintains strictest confidentiality.
  • Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement”.

FAQs

What is the primary role of the Administrative Assistant at HCA Healthcare?

The primary role of the Administrative Assistant is to perform complex administrative duties for the Behavioral Health Services President and Medical Director, including managing correspondence, scheduling meetings, and coordinating office resources.

What educational qualifications are required for this position?

A Bachelor’s degree in Business Administration or a related field is required, though consideration will be given to candidates with equivalent experience.

How many years of experience are needed for this Administrative Assistant role?

A minimum of four to five years of professional administrative experience is required, along with experience in a healthcare organization and in supporting executive leadership.

Is this position fully on-site or does it offer remote work options?

This is a fully on-site role at the Corporate Office.

What benefits does HCA Healthcare offer to its employees?

HCA Healthcare offers a comprehensive benefits package that includes medical, dental, and vision coverage, life and disability insurance, a 401(k) plan with matching, educational assistance, and emotional and physical wellbeing resources, among others.

Are there opportunities for career advancement within HCA Healthcare?

Yes, HCA Healthcare offers various resources and opportunities for career advancement, including a selective Executive Development Program for exceptional employees.

What specific skills are necessary for this Administrative Assistant position?

Candidates should possess knowledge of general management principles, strong interpersonal and organizational skills, effective communication abilities across all levels, and a high proficiency in MS Office products.

Is there a recognition program for employees at HCA Healthcare?

Yes, there is a colleague recognition program in place to acknowledge employee contributions and achievements.

What is the philosophy of HCA Healthcare regarding patient care?

HCA Healthcare emphasizes caring for patients with purpose and integrity, prioritizing compassion and dignity in providing care to individuals and their families.

How does HCA Healthcare demonstrate its commitment to community support?

HCA Healthcare and its colleagues donated $13.8 million to charitable organizations last year, highlighting their commitment to community support.

HCA Healthcare US

Science & Healthcare
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

At HCA Healthcare, we are driven by a single mission: Above all else, we are committed to the care and improvement of human life. At HCA Healthcare we recognize the significant responsibility we have as a leading healthcare provider within each of the communities we serve, as well as the opportunity we have to improve the lives of the patients for whom we are entrusted to care. Through the compassion, knowledge and skill of our caregivers and our unique ability to leverage our scale and innovation, HCA Healthcare is a learning health system that uses our approximately 37 million annual patient encounters to advance science, improve patient care and save lives. HCA Healthcare is one of the nation's leading providers of healthcare services, comprising 180 hospitals and approximately more than 2,300 sites of care, including surgery centers, freestanding ERs, urgent care centers, and physician clinics, in 20 states and the United Kingdom. With more than 294,000 colleagues driven by one purpose—to give patients healthier tomorrows—we are excited about the future of medicine and believe we are uniquely positioned to play a leading role in the transformation of clinical care.