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Administrative Assistant

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Jackson Lewis P.C.

Aug 15

  • Job
    Full-time
    Junior Level
  • Sacramento
  • Quick Apply

AI generated summary

  • You need strong communication skills, proficiency in Microsoft Office, organizational abilities, a self-starter attitude, and one year of legal experience preferred, with a 4-year degree in English/Writing.
  • You will provide legal support, troubleshoot billing issues, assist with invoicing and expense reports, prepare documents, and manage office supplies and service coordination.

Requirements

  • Strong verbal and written communication skills. Experience with formal proofreading and editing preferred.
  • Ability to multi-task, be flexible and timely meet deadlines.
  • Possess working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Strong people skills and ability to work well in a cooperative office environment; communicate with attorneys and support staff on every level.
  • Strong organizational skills.
  • Self-starter, able to work independently, able to problem-solve.
  • One year of experience in a legal environment preferred.
  • 4-year college degree, preferably English/Writing.

Responsibilities

  • Provide legal support services.
  • Assist with prebills as requested, including proofreading and editing.
  • Troubleshoot billing and insurance related issues.
  • Assist with preparing for presentations as needed (i.e. generating training and pitch materials).
  • Prepare client engagement letters.
  • Close case matters.
  • Word processing/document creation as requested.
  • Function as liaison and troubleshooter with internal departments and outside contacts on administrative and legal issues as needed and requested.
  • Process invoices and monthly expense reports in Concur.
  • Provide office services support.
  • Schedule/coordinate service calls as needed.
  • Monitor and order office and other supplies, including taking and maintaining inventory on a regular basis.
  • Provide other administrative assistance as appropriate and requested.

FAQs

What is the primary focus of the Administrative Assistant role?

The primary focus of the Administrative Assistant role is to provide various levels of support to legal assistants and the Office Administrator, assisting attorneys with tasks such as proofreading, billing issues, preparing presentation materials, and ensuring smooth office operations.

What qualifications are required for this position?

Candidates should have a 4-year college degree, preferably in English or Writing, as well as strong verbal and written communication skills, organizational abilities, and a working knowledge of Microsoft Office Suite.

Is prior experience in a legal environment necessary for this role?

While not mandatory, one year of experience in a legal environment is preferred for this position.

What are the main responsibilities of the Administrative Assistant?

Responsibilities include providing legal support services, troubleshooting administrative issues, processing invoices and expense reports, scheduling service calls, maintaining office supply inventory, and assisting with other administrative tasks as needed.

What skills are important for success in this position?

Important skills include strong verbal and written communication, the ability to multitask and meet deadlines, people skills to work collaboratively, strong organizational capabilities, and problem-solving abilities.

What is the expected salary range for the Administrative Assistant position in California?

The expected salary range for this position in California is between $26.56 and $32.50 per hour, with actual compensation determined based on experience and other legal factors.

How does Jackson Lewis P.C. approach diversity and inclusion in the workplace?

Jackson Lewis P.C. values diversity and aims to create an inclusive environment where employees from various backgrounds can thrive and contribute to the firm’s success, considering all qualified applicants without regard to protected characteristics.

What tools or software should the Administrative Assistant be proficient in?

The Administrative Assistant should possess a working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

What type of environment will the Administrative Assistant be working in?

The Administrative Assistant will work in a cooperative office environment, communicating with attorneys and support staff across all levels of the firm.

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Jackson Lewis P.C.

Helping employers mitigate workplace law risk and cultivate high-functioning, engaged, stable and diverse workforces.

Law
Industry
1001-5000
Employees

Mission & Purpose

Founded in 1958, Jackson Lewis is dedicated to representing management exclusively in workplace law. With 800 attorneys practicing in major locations throughout the U.S. and Puerto Rico, Jackson Lewis is included in the AmLaw 100 and Global 100 rankings of law firms. The firm’s wide range of specialized areas of practice provides the resources to address every aspect of the employer/employee relationship. Jackson Lewis has one of the most active employment litigation practices in the world, with a current caseload of over 6,500 litigations and approximately 650 class actions. Jackson Lewis is a founding member of L&E Global Employers’ Counsel Worldwide, an alliance of premier employment law boutique firms and practices in Europe, North America, and the Asia Pacific Region.