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Administrative Assistant

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Moss Adams

1mo ago

  • Job
    Full-time
    Junior (1-2 years)
  • Albuquerque

AI generated summary

  • You need a high school diploma, 1+ year experience, Microsoft Office proficiency, strong communication skills, attention to detail, and the ability to handle confidential information.
  • You will manage calendars, travel, and correspondence; assist with client engagement, meetings, and deliverables; support data entry; facilitate client communications; and provide training and backup support.

Requirements

  • High School Diploma/GED required
  • Minimum of 1 year of related experience required; experience in a professional services environment preferred
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
  • Strong verbal and written communication skills including the ability to identify potential issues and escalate accordingly
  • Executes effectively by using resources efficiently, meeting deadlines, and keeping others informed of work plans and progress towards goals
  • Strong attention to detail, commitment to producing accurate work in a timely manner
  • Self-directed professional with strong interpersonal skills
  • Ability to develop relationships, build rapport, and effectively interface with all levels within the firm
  • Ability to handle sensitive situations and confidential information with discretion
  • May require some overtime hours
  • Ability to travel as needed, approximately 5%

Responsibilities

  • Support the management and logistics of calendars, office space reservations, and travel arrangements
  • Draft, format, edit and proofread business correspondence, such as draft emails, PowerPoint presentations, and general office communications
  • Serve as point of contact for internal clients regarding general administrative processes, including quality control items and record management
  • Assist with client engagement management set-up activities, such as initiating new client research/acceptance, completion of vendor/due diligence forms, client relationship management data entry, engagement code setup, and electronic file coordination
  • Assist with internal meeting and event coordination and set-up
  • Assist with the production of onsite client deliverables, which may include client reports, proposals, and agreements
  • Support time and expense entry for assigned teams, and assist with data entry pertaining to Continuing Professional Education (CPE) where applicable
  • Assist with the coordination and follow up of internal and external clients including screening phone calls and facilitating client communications with the appropriate client service staff
  • Participate in the onboarding of new administrative employees by assisting with training and answering questions
  • Provide back up support to Office Services as needed including answer phones
  • Other duties and special projects as assigned

FAQs

What type of responsibilities will I have as an Administrative Assistant at Moss Adams?

As an Administrative Assistant at Moss Adams, you will support calendar management, travel arrangements, document preparation, client engagement management, internal meeting coordination, and various administrative tasks to facilitate smooth business operations.

What qualifications are required for this position?

To qualify for this position, you need a High School Diploma/GED, a minimum of 1 year of related experience (preferably in a professional services environment), proficiency in Microsoft Office, and strong verbal and written communication skills.

Is prior experience in a professional services environment preferred?

Yes, experience in a professional services environment is preferred but not mandatory.

Will I need to handle confidential information in this role?

Yes, you will need to handle sensitive situations and confidential information with discretion.

What skills are important for success in this position?

Important skills for success include collaboration, critical thinking, emotional intelligence, executive presence, a growth mindset, intellectual curiosity, results focus, strong attention to detail, and the ability to build relationships.

Is travel required for this job?

Yes, some travel is required, approximately 5% of the time.

Are there opportunities for overtime in this role?

Yes, there may be some overtime hours required.

Will I receive training as a new Administrative Assistant?

Yes, you will participate in the onboarding of new administrative employees by assisting with training and answering questions.

What is the company culture like at Moss Adams?

Moss Adams fosters a culture of authenticity, collaboration, and support, encouraging employees to grow as leaders and work towards empowering others.

Is there an opportunity for an annual bonus with this position?

Yes, this position may be eligible for an annual discretionary bonus based on performance and internal equity.

Moss Adams

Accounting
Industry
1001-5000
Employees
1913
Founded Year

Mission & Purpose

Each day is an opportunity to imagine and plan for tomorrow. To think ahead, anticipate, and peer around corners. To see what’s unfolding in our world. At Moss Adams, we believe in the power of possible. In the face of accelerating change—where so much seems unplanned, unmanaged, and uncertain—we’re inspired by the extraordinary potential companies and individuals possess to discover and claim their future. We advise clients at all intervals of development—from start-up to rapid growth and expansion, to transition—collaborating on what’s important to them and their business. Delivering a full spectrum of accounting, consulting, and wealth management solutions, we’re immersed in the industries we serve and contextualize engagements with guidance and insight tailored to the nuances of each situation. We view the world through new ideas and help our clients elevate their business performance. Join us as we help clients create and manage the future, and rise. Upward. Our service lines include: ● Assurance ● Tax ● IT Consulting ● Strategy & Operations ● Transactions Consulting ● Individual Wealth Management ● Institutional Wealth Management