FAQs
What are the primary responsibilities of the Administrative Assistant in the Materials Management Department?
The primary responsibilities include providing administrative, clerical, and office support, assisting with Accounts Payable and Contracting operations, greeting visitors, answering phone calls, preparing reports and correspondence, maintaining files, and processing purchase orders.
What are the working hours for this position?
The working hours for this position are from 8:00 AM to 3:00 PM.
What qualifications are required for the Administrative Assistant position?
Candidates must be high school graduates or equivalent, with a minimum of one year of work experience in a related field. Additionally, a working knowledge of Excel and Word is necessary.
Is experience with MMIS required for this job?
While proficiency in operating office equipment and MMIS is preferred, specific experience with MMIS is not explicitly stated as a requirement.
What skills are important for the Administrative Assistant role?
Good communication and interpersonal skills, along with strong customer service skills, are important for this role.
Will the Administrative Assistant need to handle vendor policies?
Yes, the Administrative Assistant will enforce Materials Management’s vendor policies and assist in purchase order processing.
What type of reports will the Administrative Assistant be preparing?
The Administrative Assistant will prepare reports, correspondence, and bid documents, as well as maintain and update files related to contracts, bids, and purchase orders.
How does the role involve Accounts Payable processes?
The Administrative Assistant will perform tasks in the Accounts Payable Coordinator capacity, including invoice processing, statement research, and vendor follow-up.