Logo of Huzzle

Administrative Assistant

Applications are closed

  • Job
    Full-time
    Junior (1-2 years)

Requirements

  • Must be a high school graduate or equivalent.
  • Minimum of one year of work experience in a related field.
  • Working knowledge of Excel and Word.
  • Ability to operate office equipment and MMIS.
  • Good communication and interpersonal skills.

Responsibilities

  • Receives visitors, assists vendors with VCS check-in, and answers incoming calls.
  • Provides information in response to routine inquiries.
  • Prepares reports, correspondence and bid documents. Maintains files for correspondence, contracts, bids and purchase orders. Maintains and updates recall roster.
  • Sorts and distributes mail within the department. Takes minutes of department meetings.
  • Distributes product recalls.
  • Performs in Accounts Payable Coordinator capacity including invoice processing, statement research and vendor follow up.
  • Prepares contract upload templates and updates/maintains contract database as needed.

FAQs

What are the primary responsibilities of the Administrative Assistant in the Materials Management Department?

The primary responsibilities include providing administrative, clerical, and office support, assisting with Accounts Payable and Contracting operations, greeting visitors, answering phone calls, preparing reports and correspondence, maintaining files, and processing purchase orders.

What are the working hours for this position?

The working hours for this position are from 8:00 AM to 3:00 PM.

What qualifications are required for the Administrative Assistant position?

Candidates must be high school graduates or equivalent, with a minimum of one year of work experience in a related field. Additionally, a working knowledge of Excel and Word is necessary.

Is experience with MMIS required for this job?

While proficiency in operating office equipment and MMIS is preferred, specific experience with MMIS is not explicitly stated as a requirement.

What skills are important for the Administrative Assistant role?

Good communication and interpersonal skills, along with strong customer service skills, are important for this role.

Will the Administrative Assistant need to handle vendor policies?

Yes, the Administrative Assistant will enforce Materials Management’s vendor policies and assist in purchase order processing.

What type of reports will the Administrative Assistant be preparing?

The Administrative Assistant will prepare reports, correspondence, and bid documents, as well as maintain and update files related to contracts, bids, and purchase orders.

How does the role involve Accounts Payable processes?

The Administrative Assistant will perform tasks in the Accounts Payable Coordinator capacity, including invoice processing, statement research, and vendor follow-up.

On-Site Covid-19 Testing with Results Provided in 48 - 72 Hour

Science & Healthcare
Industry
11-50
Employees
2001
Founded Year

Mission & Purpose

Midland Health specializes in implementing comprehensive, customized Corporate Wellness Programs and Initiatives. We offer COVID-19 RT PCR lab testing for travel with fast results, on-site group COVID vaccinations and testing. Midland Health can also provide on-site biometric and health testing, HRAs (Health Risk Appraisals), health coaching, flu shots clinics (National Flu Shot Provider), disease management and reports through yearly comparative data analysis. Midland can become an extension of your services by working directly with companies, consultants, hospitals and insurance brokers. We assist their employees and clients by saving on health care related costs through on-site services and wellness programs. We provide services throughout the country so that all customer employees, regardless of location, have an opportunity for optimum health and improved quality of life with positive financial benefits. Our team of experienced medical professionals ensures a quick, comfortable screening experience through either venipuncture or finger stick methods. Midland's new web-based metrics tool for data collection can be utilized for improved accuracy and data collection speed at screenings. We are available 24 hours a day, 7 days a week. Screening services are provided at your location, at a certified testing lab or at the home of your remote employee. A free consultation determines the ideal program for your corporate culture. We make the recommendations; you make the choices. With over 16 years of experience and extensive knowledge in preventive health, we've helped put wellness in the workplace.