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Administrative Assistant

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Premise Health

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • Salt Lake City

AI generated summary

  • You must have 3+ years of administrative support experience in a clinic or office and a certificate in front office support for medical settings.
  • You will manage calendars, schedule meetings, arrange travel, prepare reports, create documents, handle calls, plan events, and provide excellent customer service while ensuring professionalism.

Requirements

  • At least three years’ experience providing administrative support in a clinic or office setting.
  • One year certificate from college or technical school with concentration in front office support for medical settings.

Responsibilities

  • Manages calendar for internal/external meetings
  • Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage
  • Coordinates and confirms travel arrangements
  • Prepares and reviews expense reports and submitting to accounting
  • Creates original Word documents and PowerPoint Presentations
  • Handles administrative duties including but not limited to: answering incoming calls, copying, binding, opening and routing mail, electronic and standard file management, including contact directory, and correspondence drafting
  • Event planning and coordination
  • Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
  • Ability to identify and solve problems in a timely manner; gathering and analyzing information skillfully, developing alternate solutions.
  • Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.
  • Conducts self with professionalism and in a tactful manner, treating others with respect and consideration.
  • Follows through on commitments.
  • Strong customer service orientation, responding quickly and appropriately to customer needs, and managing difficult or emotional situations.
  • Demonstrates ability to perform and maintain Annual Competencies.
  • May require other duties as assigned.

FAQs

What is the work schedule for the Administrative Assistant position?

The schedule is for 15 hours per week, specifically on Wednesday and Friday from 7:30am to 3:00pm, with some flexibility on the days worked.

Is previous medical office experience required for this role?

Prior medical office or professional office experience is preferred for this position.

What type of customer service skills are you looking for?

We are seeking someone who enjoys providing friendly customer service, is computer savvy, and is dependable.

What are the essential functions of the Administrative Assistant role?

The essential functions include managing calendars, planning and scheduling meetings, coordinating travel arrangements, preparing expense reports, creating documents and presentations, handling administrative duties, event planning, and demonstrating strong interpersonal and customer service skills.

Is prior experience with EMR systems necessary?

EMR experience is a plus, but not explicitly required for this role.

What are the job requirements for this position?

The job requires at least three years of experience providing administrative support in a clinic or office setting.

Is there an educational requirement for this position?

A one-year certificate from a college or technical school with a concentration in front office support for medical settings is preferred.

Does this position offer any benefits?

Yes, in addition to competitive pay, part-time team members have access to a 401(k) program, a company-sponsored wellness program, and more.

What qualities do you look for in a candidate for this role?

We look for candidates who demonstrate professionalism, problem-solving skills, attention to detail, and a strong customer service orientation while treating others with respect and consideration.

Is this position part-time or full-time?

This position is part-time, with less than 20 hours per week.

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Premise Health

Redefining healthcare access and experience for the world’s leading organizations and their people.

Science & Healthcare
Industry
1975
Founded Year

Mission & Purpose

We are Premise Health. The world’s leading direct healthcare company and one of the largest digital providers in the country. We operate over 800 wellness centers in 45 states and Guam for more than 2,500 of the largest organizations in the U.S., serving 11 million people with fully connected care – in-person and in the digital environment. Our goal? To redefine healthcare to be more personal, accessible, and intelligent for our members and their families. We are simplifying complexity, breaking down barriers, and pioneering amazing healthcare that helps people get, stay, and be well.