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Administrative Assistant

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TKDA

2mo ago

  • Job
    Full-time
    Senior Level
  • Saint Paul
  • Quick Apply

AI generated summary

  • You need a high school diploma (5 years' experience) or an associate degree (3 years' experience), MS Office proficiency, strong communication, organization skills, and professional demeanor.
  • You will greet visitors, handle phones, manage mail, schedule meetings, order supplies, assist colleagues, maintain archives, and learn about various design and engineering projects.

Requirements

  • High School Diploma and a minimum of five (5) years of related experience – or – Associate Degree and a minimum of three (3) years of related experience.
  • Intermediate proficiency with MS Office applications (Word, Excel, Outlook).
  • Strong interpersonal skills with an ability to work independently and as a team member.
  • Professional, positive, and welcoming demeanor with a passion for providing exceptional customer service.
  • Strong verbal and written communication and proof reading skills with a demonstrated ability to recognize proper use of grammar, punctuation, and spelling.
  • Strong organization skills demonstrated by the ability to prioritize and multi-task in a fast-paced, deadline-driven environment.
  • Strong attention to detail and data accuracy.
  • Previous Administrative Assistant experience within a professional services environment.
  • Previous experience handling and maintaining archive records, databases, and files.

Responsibilities

  • - Greet visitors and answer phones
  • - Assist with the creation and proofreading of letters and other correspondence
  • - Process incoming and outgoing mail and package shipments
  • - Coordinate and schedule various meetings
  • - Order and stock office supplies
  • - Assist employees with a range of office services requests
  • - Assist with the administration and execution of our archive policy and maintenance of archive databases
  • - Learn about all our services and the types of projects we design while working alongside a team of design and engineering professionals

FAQs

What is the primary role of the Administrative Assistant at TKDA?

The primary role of the Administrative Assistant at TKDA includes greeting visitors, answering phones, assisting with the creation and proofreading of correspondences, processing mail and packages, coordinating meetings, ordering office supplies, and maintaining archive databases.

What are the required qualifications for this position?

The required qualifications include a High School Diploma with a minimum of five years of related experience or an Associate Degree with a minimum of three years of related experience, intermediate proficiency in MS Office, strong interpersonal, communication, and organizational skills, as well as attention to detail.

Is previous experience in a professional services environment preferred?

Yes, previous Administrative Assistant experience within a professional services environment is a preferred qualification.

What type of work environment can the Administrative Assistant expect?

The Administrative Assistant can expect a fun, modern, team-oriented, fast-paced, and ever-changing work environment.

What physical tasks might be required in this role?

The role may require sitting, standing, and walking for extended periods, performing repetitive motions with hands and upper body while handling mail, as well as the ability to lift and carry packages and office materials weighing up to 25 pounds.

What is the location of the TKDA headquarters?

The TKDA headquarters is moving to the South Loop Bloomington neighborhood.

Is a background screening required before employment?

Yes, upon acceptance of a conditional offer of employment, the selected candidate will be required to complete a standard pre-employment background screening.

Do you accept unsolicited resumes from recruiters or placement agencies?

No, TKDA will not accept unsolicited resumes from recruiters or placement agencies unless a service agreement is in place.

TKDA

Engineering & Construction
Industry
201-500
Employees
1910
Founded Year

Mission & Purpose

Established in 1910, TKDA is a 100 percent employee-owned company of engineers, architects, planners, and specialized experts. We solve client challenges across the industrial, transportation, building + sites, and water markets. Our multi-disciplined teams form a strong firm, cohesive enough to draw on each other’s strengths and versatile enough to adapt to changing business climates. We are committed to improving communities, helping businesses and industries grow, and building long-term client relationships. With offices in Chicago, Duluth, Saint Paul, San Bernardino, and Seattle, we work with clients from border to border and coast to coast.