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Administrative Assistant

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KEITH

Sep 8

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Pompano Beach

AI generated summary

  • You need proven experience in admin roles, strong computer skills, excellent communication, organizational ability, and multitasking skills. Reliability and passing a drug/background check are essential.
  • You will greet guests, manage phone calls, sort mail, coordinate meetings, perform clerical tasks, monitor supplies, and support the Pompano team and executives with daily office tasks.

Requirements

  • Proven work experience as an Administrative Assistant, Front Office Representative or similar role.
  • Must be proficient in computer skills, such as Microsoft Office (Word, Excel, Outlook).
  • Professional, customer service attitude and appearance.
  • Solid written and verbal communication skills.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks, while maintaining attention to detail.
  • Extremely reliable and punctual.
  • Must be able to pass a drug and background screening.

Responsibilities

  • Greet and welcome guests as they arrive at the office, and direct them to the appropriate person.
  • Answer, screen, and forward incoming phone calls between the 5 KEITH Offices.
  • Receive, sort and distribute daily mail/deliveries.
  • Coordinate and manage calendar appointments, meetings, luncheons, and conference room bookings.
  • Perform other clerical receptionist duties such as filing, scanning, and transcribing.
  • Assist in managing daily office tasks and provide support to the management team, as needed.
  • Monitor inventory levels of office supplies, place orders when necessary, and ensure the office is well-stocked and orderly.
  • Administrative support to the Pompano, FL based team, and executives.

FAQs

What qualifications do I need to apply for the Administrative Assistant position?

You need proven work experience as an Administrative Assistant or similar role, proficiency in Microsoft Office, and solid written and verbal communication skills.

What are the main responsibilities of the Administrative Assistant?

Responsibilities include greeting guests, answering phone calls, managing calendars, and providing administrative support to the management team.

Is experience with computer software required for this position?

Yes, proficiency in computer skills, particularly with Microsoft Office (Word, Excel, Outlook), is required.

What is the work environment like at KEITH?

KEITH offers an energetic culture within a multidisciplinary company focusing on client-oriented practices and advanced technology.

Are there any specific personal attributes that KEITH is looking for in candidates?

Yes, we are looking for a professional, customer service-oriented attitude, solid organizational skills, and reliability.

What benefits does KEITH offer to Administrative Assistants?

Benefits include 100% paid medical, dental, and vision coverage, a matched 401K plan, paid parental leave, life insurance, and paid time off.

Is there a requirement regarding drug and background screening?

Yes, candidates must be able to pass a drug and background screening.

Where is this Administrative Assistant position located?

The position is based in our Pompano Beach, FL office.

What should I highlight in my application for this position?

Highlight your relevant experience as an Administrative Assistant, your proficiency in Microsoft Office, and any skills that showcase your organizational and multitasking abilities.

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KEITH

Engineering Inspired Design

Engineering & Construction
Industry
201-500
Employees
1998
Founded Year

Mission & Purpose

For more than six decades, KEITH has been providing design solutions throughout the State of Florida, the Caribbean, and beyond. Our firm was built on the basic principle of serving as an advocate for the communities in which we build, we live, and we give back to. As a trans-disciplinary firm, KEITH provides creative solutions to each project and the communities in which they serve. The firm provides resilient and sustainable design solutions for municipal agencies, private clients, and the Florida Department of Transportation. As a mid-size close-knit firm of over 180 professionals, KEITH provides surveying and mapping, subsurface utility engineering, planning, civil engineering, transportation engineering, landscape architecture, and construction management services with offices in Pompano Beach (HQ), Fort Lauderdale, Miami, West Palm Beach, Orlando, and Port Saint Lucie. KEITH has collaborated with more than 75 municipalities throughout Florida. Through our work, we create the stage for everyday moments; expected and unexpected. Our holistic development solutions carefully blend technical expertise with creative problem-solving; a right-and left-brained approach, or what we call Engineering Inspired Design.