Administrative Assistant

Golin

2mo ago

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
$40K - $55K
New York

Requirements

Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel, MS PowerPoint and MS Word, in particular)
Proficiency in time entry systems, such as Fiori is preferred
Hands on experience with office machines (e.g. scanners and printers)
Familiarity with email scheduling tools, outlook mail calendar
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Expertise with Outlook, PowerPoint, Word, Excel and other Microsoft Office programs required
Strong attention to detail, following through on projects and the ability to prioritize and handle multiple tasks
Adhoc admin projects

Responsibilities

Manage office calendar for client meetings and VIP visitors
Send daily news email to staff
Maintain office wide aliases, contact list, org charts, handy guide, etc.
Coordinate travel, time-sheets and expense reports for senior staff
Coordinate meetings, including beverage/food, catering, staff meeting needs, printed materials, etc.
Coordinate with Finance on the below:
Assist with new hire prep (welcome email, gift, ship branded swag)
Vendor invoicing
Process office invoices in a timely manner, open up POs
Order office supplies
Manage Monthly Corporate Account Reconciliation Reports for the purchases made on the American Express BCA & CMC Card
Maintain list of monetary gifts to employees (Amex cards, etc.) for quarterly Taxable Fringe Benefits Report
Handle subscriptions
Maintain/Purchase branded merchandis

FAQs

What are the responsibilities of an Administrative Assistant at Golin?

The responsibilities of an Administrative Assistant at Golin includes managing office calendar for client meetings, sending daily news emails to staff, maintaining office-wide contact lists and org charts, coordinating travel and expense reports for senior staff, and coordinating meetings and office supplies.

What qualifications are required for the role of Administrative Assistant at Golin?

Qualifications required for the role of Administrative Assistant at Golin include proven experience as an Office manager or Administrative assistant, proficiency in MS Office and time entry systems, excellent communication and organizational skills, and the ability to multitask and prioritize work.

What benefits does Golin offer to its employees?

Golin offers a Lifetime benefits program to its employees, which includes unlimited time off, enhanced family care, health and wellness benefits, and a monthly stipend for gym or hobbies. The agency values work-life balance and encourages employees to be Courageously Happy.

How does an Administrative Assistant coordinate with Finance at Golin?

An Administrative Assistant at Golin coordinates with Finance by assisting with new hire prep, handling vendor invoicing, processing office invoices and purchase orders, managing office supplies, and maintaining lists for monetary gifts and branded merchandise. They also handle subscriptions and reconcile corporate account reports.

Golin

We are a global public relations agency that helps companies create change that matters. #goallin

Marketing & Advertising

Industry

1001-5000

Employees

1956

Founded Year

Mission & Purpose

We are a global public relations agency that helps companies create change that matters. Our people help us do the best work of our lives for our clients. Work that earns attention and showcases the power of collaboration. Golin was proudly named in PRWeek US' 2024 Agency of the Year, 2022 Best Places to Work, PRWeek’s Global Agency of the Year in 2021, 2020 and 2019, PRovoke Media’s 2021 North American Large Agency of the Year and listed to the Chicago Tribune’s Top Workplaces in 2021.