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Administrative Assistant

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  • Job
    Full-time
    Junior & Mid Level
  • El Paso

Requirements

  • Proficient in Excel software
  • Knowledgeable in working with various software systems, tech savvy
  • Hands-on experience with office equipment (e.g. computer, scanner, fax machines, printers etc. all)
  • Detail oriented with keen eye to spot errors, meticulous and accurate
  • Excellent written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Highly organized and efficient
  • Ability to manage time well and the ability to prioritize tasks
  • Ability to multi-task and work under pressure to meet deadlines
  • Ability to manage highly confidential information
  • Excellent Timeliness and Attendance is required
  • Prior experience in a clerical or administrative assistant role
  • Experience in construction, estimating and/or bidding is a plus
  • High School Diploma or GED
  • Training or Certificate in Office Administration a plus
  • Valid Driver’s License a must at the time of application with a good driving record, required
  • This position is an office setting at a construction yard
  • Must be able to sit, walk, and stand for long periods of time
  • Able to lift, push, pull 10 – 25lbs
  • As a condition of employment, you will be required to pass a pre-employment drug screening and physical screening
  • If applicable to the contract, you may also be required to submit through a background check
  • Must have reliable transportation to/from work
  • Must have a valid driver's license at time of application

Responsibilities

  • Maintains and organizes databases on vendor’s quotes.
  • Scans plans and all documentation related to bids and quotes for project management.
  • Assists the Estimators with preparing bid packets to be submitted for projects.
  • Stores, organizes and manages files for all job bids.
  • Reviews and examines documents for accuracy before and after bid submittals.
  • Manages vendor relations for organization.
  • Run errands as necessary.

FAQs

What is the primary focus of ZTEX Construction?

ZTEX Construction specializes in heavy civil contracting, specifically in earthwork, concrete, asphalt paving, underground utilities, and overall project management.

What are the main responsibilities of the Administrative Assistant in the Estimating Department?

The Administrative Assistant will maintain databases on vendor quotes, scan plans and documentation for bids, assist with preparing bid packets, manage job bid files, review documents for accuracy, manage vendor relations, and run errands as needed.

What skills are required for this position?

Candidates should be proficient in Excel, tech-savvy, detailed-oriented, have excellent written and verbal communication skills, and the ability to manage time well while multitasking under pressure.

Is prior experience in construction necessary for this role?

While prior experience in construction, estimating, or bidding is a plus, it is not specifically required for the position.

What level of education is required for the Administrative Assistant position?

A High School Diploma or GED is required. Additional training or certification in Office Administration is a plus.

What are the physical requirements for this job?

The job involves sitting, walking, and standing for long periods, as well as the ability to lift, push, or pull weights between 10 to 25 lbs.

What environmental conditions can be expected in this role?

The role is performed in a climate-controlled office setting as well as in a garage/warehouse with varying temperatures and noise levels ranging from moderate to loud.

Are there any pre-employment requirements for this position?

Yes, candidates must pass a pre-employment drug screening and physical screening. A valid driver’s license with a good driving record is also required.

Is ZTEX Construction an equal opportunity employer?

Yes, ZTEX Construction is an equal opportunity employer and considers all applicants without regard to race, color, religion, gender, age, disability, or any other basis prohibited by law.

Do you participate in the E-Verify Employment Verification Program?

Yes, ZTEX Construction participates in the E-Verify Employment Verification Program.

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