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Administrative Assistant (Analyst)

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JRC Integrated Systems

15d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Washington

AI generated summary

  • You need an active Public Trust or DoD SECRET clearance, a high school diploma, 3+ years of experience, strong MS Office skills, attention to detail, and excellent communication abilities.
  • You will provide administrative support, manage office supplies, coordinate meetings, maintain filing systems, handle calls, and prepare documents while ensuring a clean office environment.

Requirements

  • Clearance: An active Public Trust or DoD SECRET level security clearance (or above)
  • Education: High school diploma
  • Experience: 3+ years of relevant professional experience
  • Skills:
  • Intermediate to advanced MS-Word, Excel, PowerPoint
  • Standard office equipment, clerical/administrative procedures
  • Planning, organizing, prioritizing multiple tasks
  • Cooperative work independently or as a team
  • Attention to detail and accuracy
  • Flexibility and adaptability
  • Customer service orientation
  • Excellent written and oral communication
  • Typing: 50 WPM minimum
  • Bonus Points for...
  • An active DoD Top Secret Clearance (or higher)
  • College degree or coursework
  • DoD and Navy Correspondence Manual experience

Responsibilities

  • Provide administrative support for office personnel
  • Provide conference room refreshments with coordination prior, during, and after meeting
  • Maintain front desk area, keeping it clean and free from clutter as well as other office common areas
  • General clerical duties including photocopying, fax and mailing (including emailing)
  • Answer, screen and transfer inbound phone calls
  • Verify VARs, receive and direct visitors and customers
  • Enter employees into the Access Control System for Suite access and maintain inventory of access badges
  • Submit requests for CAC, review requests, submit to the Trusted Agents
  • Coordinate and maintain office roster of staff, telephones, parking, and seating chart
  • Maintain electronic and hard copy filing system, retrieve documents from filing system
  • Schedule and coordinate conference rooms including prepping in between meetings
  • Maintain office supply inventories for the entire suite
  • Coordinate maintenance of office equipment, kitchen areas and facilities
  • Assist with distribution of incoming mail and prepare outgoing mail including bulk mail
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails

FAQs

What is the primary role of the Administrative Assistant in JRC’s Security and Facilities Team?

The primary role involves providing senior-level Front Office support to the Facility/Security Team, managing visitor access, greeting guests, and offering administrative assistance to ensure efficient office operations.

What kind of security clearance is required for this position?

Candidates must obtain and maintain a Top-Secret National Security Clearance, with a preference for those who already have security knowledge.

What are some daily tasks of the Administrative Assistant?

Daily tasks include greeting guests, managing conference room calendars, scheduling meetings, handling classified VTCs, and performing general clerical duties such as photocopying and filing.

What is the minimum educational requirement for this position?

The minimum educational requirement is a high school diploma.

How many years of experience are required for this role?

A minimum of 3 years of relevant professional experience is required for this position.

What computer skills are necessary for this job?

Candidates should have intermediate to advanced skills in MS-Word, Excel, and PowerPoint, along with proficiency in standard office equipment.

Is customer service experience important for this position?

Yes, a customer service orientation is essential for interacting effectively with visitors and maintaining a positive office environment.

What qualities are important for someone in this role to possess?

Important qualities include strong organizational and communication skills, attention to detail, flexibility, adaptability, and the ability to prioritize multiple tasks.

Are there any preferred qualifications that could enhance a candidate’s application?

Yes, bonus points are awarded for candidates with an active DoD Top Secret Clearance, a college degree or coursework, and experience with the DoD and Navy Correspondence Manual.

What typing speed is required for this position?

A typing speed of at least 50 words per minute is required for this role.

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JRC Integrated Systems

JRC is a company of leaders, tackling our nation’s most complex security challenges.

Government
Industry
51-200
Employees
2003
Founded Year

Mission & Purpose

JRC Integrated Systems, Inc. is a systems engineering consulting firm that provides scientific, engineering, and technical expertise to solve complex problems for the Department of Defense and other government agencies. JRC provides leadership and a wealth of experience for mission critical systems.