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Administrative Assistant - BBA Program Office - Goizueta Business School (9 month position)

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Emory University

17d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Atlanta

AI generated summary

  • You need a bachelor's degree or equivalent experience, five years of admin experience, proficiency in Microsoft Office, and familiarity with collaboration tools in a student-focused educational setting.
  • You will provide administrative support, manage calendars, handle correspondence, coordinate meetings and events, maintain budgets, and oversee office supplies while ensuring adherence to policies.

Requirements

  • - Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
  • - Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
  • - Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
  • - Experience working in an educational setting with a high degree of student interaction.

Responsibilities

  • - Provides administrative support for one or more of the following: general management, a research environment or a specific program.
  • - Ensures office activities follow Emory policies and procedures.
  • - Responds to incoming telephone calls.
  • - Maintains calendars and prioritizes meeting requests for management.
  • - Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • - May complete forms, grant applications, and/or correspondence associated with programs.
  • - Prepares charts and graphs for reports and presentations.
  • - Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • - Schedules meetings and handles logistics for meetings and special events.
  • - Prepares materials for meetings and special events.
  • - Initiates, processes, and maintains records and invoices.
  • - Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • - May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • - Plans and coordinates travel arrangements.
  • - Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • - Establishes and organizes files and documents.
  • - Oversees ordering and maintenance of office supplies.
  • - May supervise or direct the work of support staff and/or students.
  • - Performs related responsibilities as required.

FAQs

What is the duration of the Administrative Assistant position?

The Administrative Assistant position is a 9-month position with the summer months off work.

Is this position student-facing?

Yes, this position is student-facing and requires working primarily on campus during the regular school year.

What are the key responsibilities of the Administrative Assistant?

Key responsibilities include providing administrative support, maintaining calendars, scheduling meetings, preparing reports, and overseeing office supplies, among others.

What are the minimum qualifications for the Administrative Assistant role?

The minimum qualifications include a Bachelor's degree or an equivalency of a high school diploma and five years of administrative experience, along with proficiency in Microsoft Office and experience with collaboration tools.

Are there preferred qualifications for this position?

Yes, experience working in an educational setting with a high degree of student interaction is preferred.

Is there any flexibility regarding remote work?

Yes, remote work from home day options may be granted at department discretion, but position tasks generally require in-person attendance at an Emory University location.

What policies does Emory University have in place regarding diversity and inclusion?

Emory University is dedicated to providing equal opportunities and access to all individuals, ensuring participation in programs and use of facilities without discrimination based on various factors.

Does Emory University provide accommodations for individuals with disabilities?

Yes, Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

Who can I contact for inquiries regarding equal opportunity and nondiscrimination policies?

Inquiries regarding these policies should be directed to the Emory University Department of Equity and Inclusion.

What are the primary tools and software used in this position?

The primary tools and software include Microsoft Office (Outlook, PowerPoint, and Excel) as well as collaboration tools like OneDrive, Zoom, and Teams.

Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.