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Administrative Assistant / Contract Specialist

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KEITH

16d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Miami

AI generated summary

  • You need strong organizational and communication skills, proficiency in Microsoft Office, the ability to multitask, and excellent time-management. Reliability and discretion are essential.
  • You will support proposals and contracts, manage office operations, handle client interactions, assist executives, and coordinate company events while maintaining office facilities and supplies.

Requirements

  • Qualifications:
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office; Deltek Vision and other relevant software is a plus.
  • Ability to multitask and manage multiple priorities effectively.
  • Excellent time-management skills, with the ability to prioritize tasks, while maintaining attention to detail.
  • Extremely reliable and punctual.
  • Must use discretion and have good judgment.
  • Must be able to pass a drug and background screening.

Responsibilities

  • Proposal and Contract Support: Set up and maintain proposals in Deltek Vision and KEITH Network, assist Project Managers with proposal and contract preparation and QA/QC, prepare and monitor subconsultant agreements, and provide additional accounting assistance as needed.
  • Phone and Client Interaction: Answer phones and direct calls efficiently. Greet clients and visitors, ensuring they are directed to the appropriate KEITH employee.
  • Office Operations: Manage the day-to-day operations of the Miami office, including maintaining and restocking the kitchen, supply closet, conference rooms, and reception area. Handle shipments and mail, coordinate lunch meetings, and oversee the maintenance of office facilities and vehicles.
  • Administrative Assistance: Support Vice Presidents, Directors, and other departments as needed. Provide backup support to the front desk and assist with various administrative tasks. Manage and organize company-sponsored events and represent the firm at meetings, presentations, and organizational activities.

FAQs

What is the job title for this position?

The job title is Administrative Assistant / Contract Specialist.

Where is the office located?

The office is located in Miami, FL.

What are the main responsibilities of this role?

The main responsibilities include proposal and contract support, phone and client interaction, office operations management, and providing administrative assistance to leadership and other departments.

What qualifications are required for this position?

Required qualifications include strong organizational skills, excellent communication and interpersonal skills, proficiency in Microsoft Office, the ability to multitask and manage multiple priorities, and reliability.

Is experience with Deltek Vision necessary?

While proficiency in Deltek Vision is a plus, it is not explicitly stated as a requirement for the position.

What kind of benefits does KEITH offer?

KEITH offers competitive benefits including 100% paid medical, dental, and vision, employer-matched 401K, paid parental leave, life insurance, PTO, holidays, and more.

What type of work environment can I expect?

You can expect a positive and energetic work environment, as KEITH emphasizes a client-oriented business culture and teamwork.

Do we support remote work?

Yes, we do support remote work but in a hybrid format.

Is there a requirement for background checks?

Yes, candidates must be able to pass a drug and background screening.

Is there an opportunity for career advancement within the company?

While the job description does not specify this, as a well-established company, there may be opportunities for career growth and advancement within KEITH.

KEITH

Engineering Inspired Design

Engineering & Construction
Industry
201-500
Employees
1998
Founded Year

Mission & Purpose

For more than six decades, KEITH has been providing design solutions throughout the State of Florida, the Caribbean, and beyond. Our firm was built on the basic principle of serving as an advocate for the communities in which we build, we live, and we give back to. As a trans-disciplinary firm, KEITH provides creative solutions to each project and the communities in which they serve. The firm provides resilient and sustainable design solutions for municipal agencies, private clients, and the Florida Department of Transportation. As a mid-size close-knit firm of over 180 professionals, KEITH provides surveying and mapping, subsurface utility engineering, planning, civil engineering, transportation engineering, landscape architecture, and construction management services with offices in Pompano Beach (HQ), Fort Lauderdale, Miami, West Palm Beach, Orlando, and Port Saint Lucie. KEITH has collaborated with more than 75 municipalities throughout Florida. Through our work, we create the stage for everyday moments; expected and unexpected. Our holistic development solutions carefully blend technical expertise with creative problem-solving; a right-and left-brained approach, or what we call Engineering Inspired Design.