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Administrative Assistant-Front Desk Coordinator (Onsite)

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VAA LLC

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Minneapolis

AI generated summary

  • You need a high school diploma, 2 years of professional experience, excellent communication skills, MS Office proficiency, multitasking abilities, and strong organizational skills for this administrative role.
  • You will be the first point of contact, greeting guests, directing calls, handling inquiries, scheduling appointments, maintaining organization, assisting with administrative tasks, and supporting various departments.

Requirements

  • High School Diploma with a minimum of 2 years of work experience in a professional environment.
  • Proven experience as a front desk representative, receptionist, or similar role.
  • Excellent verbal and written communication skills.
  • MS Outlook and MS Office software proficiency.
  • Ability to be flexible, handle multiple tasks, and prioritize tasks effectively.
  • Organizational skills.

Responsibilities

  • Greet and welcome guests in a friendly and professional manner.
  • Answer phone calls, take messages, and redirect calls to the appropriate individuals.
  • Handle inquiries and requests from clients, visitors, and employees promptly and courteously.
  • Assist with scheduling appointments, meetings, and conference room reservations.
  • Maintain cleanliness and organization at the front desk area.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist with administrative tasks such as data entry, filing, and photocopying.
  • Collaborate with other departments to ensure seamless communication and operations.
  • Keep track of office supplies and place orders as needed.
  • Assist with special projects and events as assigned by management.

FAQs

What is the primary responsibility of the Administrative Assistant-Front Desk Coordinator role at VAA?

The primary responsibility of the Administrative Assistant-Front Desk Coordinator is to serve as the first point of contact for the organization, providing exceptional customer service to clients, visitors, and employees, as well as assisting with various administrative tasks.

What qualifications are required for this position at VAA?

The qualifications required for this position include a minimum of a High School Diploma, at least 2 years of work experience in a professional environment, proven experience as a front desk representative or similar role, excellent verbal and written communication skills, proficiency in MS Outlook and MS Office software, ability to handle multiple tasks and prioritize effectively, and strong organizational skills.

What are some of the tasks that the Administrative Assistant-Front Desk Coordinator will be responsible for?

Some of the tasks that the Administrative Assistant-Front Desk Coordinator will be responsible for include greeting and welcoming guests, answering phone calls, handling inquiries and requests, scheduling appointments and meetings, maintaining cleanliness and organization at the front desk area, handling incoming and outgoing mail and packages, assisting with administrative tasks such as data entry and filing, collaborating with other departments, keeping track of office supplies, and assisting with special projects and events as assigned.

What benefits and perks are offered to employees in this role at VAA?

Employees in this role at VAA can expect competitive compensation, exceptional benefits including comprehensive insurance benefits and paid parental leave, support for work-life balance, ongoing professional development opportunities, and an award-winning workplace culture. Additionally, employees can participate in community events and charitable initiatives.

How can interested candidates apply for the Administrative Assistant-Front Desk Coordinator position at VAA?

Interested candidates can apply for the Administrative Assistant-Front Desk Coordinator position at VAA by submitting their application online through the company's website or job posting platform.

VAA LLC

Multi-disciplinary Engineering and Industrial Architecture

Fashion & Arts
Industry
201-500
Employees
1978
Founded Year

Mission & Purpose

Engineered to crack the code of possibility. At VAA, we apply top engineering and design talent, skilled problem-solving and trusted industry connections to realize your vision, streamline execution and generate wins. Our relationship approach goes beyond designing structures. Clients choose VAA for our unique ability to understand their realities, integrate the various elements of a solution and cultivate long-term, mutually successful partnerships. Partner with VAA – Let’s get growing.™