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Administrative Assistant - Human Resources

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USA Health

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You need a high school diploma or equivalent, plus five years of progressively responsible administrative and secretarial experience.
  • You will manage HR operations, assist with recruitment and payroll, organize meetings, provide clerical support, maintain records, and ensure effective communication within the department.

Requirements

  • High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience.

Responsibilities

  • The HR Administrative Assistant will have administrative and clerical responsibilities for the department of Human Resources and occasionally its affiliate departments of spiritual care, employee assistance, volunteers, and employee health; responsible for providing comprehensive support in the day-to-day operations of Human Resources; acts as the first point of contact for HR-related matters and interacts with both internal and external stakeholders; organizes the front desk of HR to ensure accurate form availability, screens forms for completeness and correctness, monitors general HR e-mails as requested, and follows-up with employees and managers as requested; works closely with other departments to provide customer-focused, effective HR service to the organization; processes internal arrangements such as appointments, travel, training sessions, team-building events, and correspondence as needed for human resources staff; maintains internal records which may include preparing, issuing, and filing company documentation; assists the HR department with recruitment, maintaining employee records, assisting with payroll processing forms, and provide administrative support to all staff as requested; assists with performance management procedures; assists with new employee orientation and updates records for new staff; answers phone calls, schedules meetings, schedules meeting rooms, and supports visitors; plans meetings and take detailed minutes as requested; performs administrative duties such as filing, typing, copying, binding, scanning, etc.; exhibits polite and professional communication via phone, e-mail, and written correspondence; ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques; provides information by answering questions and requests; contributes to team effort by accomplishing related results as needed; assists in the preparation and distribution of regularly scheduled reports; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

FAQs

What are the primary responsibilities of the HR Administrative Assistant?

The primary responsibilities include providing administrative support for the Human Resources department, acting as the first point of contact for HR-related matters, organizing the front desk, processing appointments and travel arrangements, maintaining internal records, assisting with recruitment and employee orientation, and performing various administrative duties such as filing and scheduling meetings.

What qualifications are required for this position?

A high school diploma or equivalent is required, along with five years of progressively responsible administrative and secretarial experience.

Is prior experience in Human Resources required for this position?

While prior experience in Human Resources is not specifically mentioned, relevant administrative and secretarial experience in a similar environment would be beneficial.

Will the HR Administrative Assistant have opportunities to interact with employees and managers?

Yes, the HR Administrative Assistant will interact with both internal and external stakeholders, including employees and managers, as part of their role.

Are there specific technologies or equipment that the HR Administrative Assistant will need to maintain?

Yes, the HR Administrative Assistant will be responsible for ensuring the operation of equipment by completing preventive maintenance requirements and evaluating new equipment and techniques.

What type of communication skills are expected for this role?

Polite and professional communication skills are essential, as the HR Administrative Assistant will communicate via phone, email, and written correspondence.

Will the HR Administrative Assistant be required to work overtime?

Yes, the position may require overtime as needed.

How does the HR Administrative Assistant contribute to the team's efforts?

The HR Administrative Assistant contributes to the team by accomplishing related results, assisting with the preparation and distribution of reports, and providing comprehensive support in daily operations.

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USA Health

We help people live longer, better lives.

Science & Healthcare
Industry
1001-5000
Employees
1997
Founded Year

Mission & Purpose

USA Health is a comprehensive healthcare provider based in Mobile, Alabama, offering a range of services including primary care, specialty care, and advanced treatments. Their ultimate mission is to improve the health and well-being of the community by delivering exceptional, patient-centered care. Their purpose is to ensure accessible, high-quality healthcare that enhances the overall quality of life for the individuals they serve.