Administrative Assistant – Human Resources, Talent Management

Port of Seattle

2mo ago

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Seattle

Requirements

Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Collaborator – You are someone who can work with diverse internal and external stakeholders at various levels of the organization to build relationships while providing excellent guidance and customer service.
Critical Thinking & Research – You have critical thinking, problem-solving, and decision-making skills and can use these skills to anticipate potential obstacles, research solutions, research solutions, and take appropriate initiative.
Computer Skills – You have advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondence.
Effective Communicator – You possess excellent written, verbal, and active listening skills and you can maintain confidentiality in sensitive matters.
Detail Oriented – You have a strong attention to detail together with the demonstrated ability to work independently and take initiative while contributing to a team environment.
Organized – You are well organized and have great time management skills. You prioritize and balance various assignments and responsibilities as needed through planning, teamwork, and collaborating with stakeholders.

Responsibilities

As the Administrative Assistant for Talent Management, you will perform administrative support functions for Talent Acquisition, Talent Connections and Talent Development & Diversity teams.
You will provide office and administrative support including software solutions, policy interpretation, and resource management while maintaining the Microsoft SharePoint site and updating Talent Management process documentation. You will also provide recommendations for Talent Management administrative processes and systems improvements.
You will handle budget and accounting tasks, including processing invoices, reimbursements, financial reporting, and monitoring budgets.
You will plan and support training and recognition events, including logistics for Port-wide and Employee Resource Group activities. You will provide general calendar management by scheduling meetings for programs, staff, and external stakeholders including interview scheduling, as needed.
You will coordinate travel arrangements and process related expense claims/reports.
You will serve as Corporate\Purchase Card (P-Card) user to purchase both routine and non-routine items, ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices, and interact with vendors to resolve discrepancies.
You will provide complex editing and contracting support by proofreading documents, ensuring conformance with current policies, submitting purchase requisitions, and preparing invoices for payment. You will assist with documents and template creation including editing and formatting.
You will support the onboarding and offboarding of personnel per Port policies and serve as the authorized signer for badging.
You will support the Port’s Tuition Reimbursement Program by tracking and reporting on progress of participants in the program, administering and reporting on reimbursements and budget management. You may be asked to forecast tuition reimbursement usage based on analysis.
You will provide administrative support for Talent Acquisition’s police hiring processes including civil service support when requested.

FAQs

What is the job title for this position?

The job title is Administrative Assistant – Human Resources, Talent Management.

Where is the position located?

The position is located at Seattle Tacoma International Airport.

What are the working hours for this role?

The normal work schedule is Monday – Friday, 8:00 a.m. to 5:00 p.m., with slightly more flexible start and end times available.

What is the salary range for this position?

The salary range for this position is between $32.90 and $44.52 per hour.

Is this position eligible for overtime?

Yes, this position is eligible for overtime pay.

What are the key responsibilities of the Administrative Assistant?

Key responsibilities include providing administrative support to Talent Acquisition, planning events, handling budget tasks, managing travel arrangements, and supporting onboarding and offboarding processes.

What qualifications are required for this role?

Candidates should have two years of administrative support experience, advanced computer skills, strong communication skills, attention to detail, and the ability to work collaboratively.

Are there any residency requirements for this job?

Yes, employees must establish a residence in Washington State within 30 days of their first day of employment and maintain it during their employment with the Port of Seattle.

What background checks are required for this position?

The successful candidate must pass a Transportation Security Administration (TSA) background check and a criminal history background check with the Federal Bureau of Investigation (FBI).

What benefits are offered to employees?

Benefits include healthcare, paid vacation, paid sick leave, holidays, retirement plans, parental leave, tuition reimbursement, and more.

How does the Port of Seattle promote equity and diversity?

The Port of Seattle values diversity and is actively working to create a culture where all employees succeed and reach their fullest potential, regardless of race, gender, and other identities.

Port of Seattle

The Port keeps Washington state connected through aviation, maritime, logistics, trade, and travel services

Government

Industry

1001-5000

Employees

1911

Founded Year

Mission & Purpose

Founded in 1911, the Port owns and operates Seattle-Tacoma International Airport, Fishermen’s Terminal — home of the North Pacific fishing fleet — and public marinas. The Port also owns two cruise ship terminals, a grain terminal, real estate assets, and marine cargo terminals through its partnership in the Northwest Seaport Alliance. Port operations help support nearly 200,000 jobs and $7 billion in wages throughout the region. Over the next 19 years, the port’s “Century Agenda” seeks to create an additional 100,000 jobs through economic growth while becoming the nation’s leading green and energy-efficient port.