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Administrative Assistant I

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South Dakota Board of Regents

2mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
  • Madison

AI generated summary

  • You must have strong communication, time management, organization, and problem-solving skills; be detail-oriented, multi-taskable, and proficient in Microsoft Word, Excel, and Outlook; U.S. work authorization is required.
  • You will assist students with course registrations, manage exams, process reimbursements, coordinate meetings, supervise student employees, and handle budget reconciliation and event coordination.

Requirements

  • Effective verbal and written communication skills.
  • Superior time management and organization skills.
  • Ability to work independently and as a part of team.
  • Strong attention to detail.
  • Developed problem solving skills.
  • Ability to multi-task and handle multiple interruptions.
  • Ability to work with students, faculty, staff, and the public courteously.
  • Knowledge of Microsoft Word, Excel, and Outlook.
  • Must be authorized to work in the U.S. Sponsorship is not available for this position.

Responsibilities

  • Assign advisors to each student within the College of Business and Information Systems.
  • Assist students with course registration issues and provide general advising guidance.
  • Manage and schedule Business and Information Systems exit exams.
  • Coordinate and process reimbursement paperwork for faculty and clubs.
  • Generate and send correspondence to students, faculty, and staff across campus.
  • Work with the Admissions department to coordinate faculty to meet with prospective students individually or during Program Preview and Discover Days.
  • Schedule meetings for the Dean and faculty.
  • Manage room reservations for East Hall.
  • Purchase materials, supplies, equipment, and process travel reimbursements for faculty and Dean.
  • Reconcile monthly budget.
  • Assist with coordination of various camps including Scrubs Camp, Junior Achievement, Data Analytics Completions, etc.
  • Supervise student employees.

FAQs

What is the job title for this position?

The job title is Administrative Assistant I.

Where is the position located?

The position is located in Madison, South Dakota.

What department will the Administrative Assistant I be supporting?

The Administrative Assistant I will be supporting the DSU-Business Department within the College of Business and Information Systems.

What are the main responsibilities of the Administrative Assistant I?

The main responsibilities include managing day-to-day operations of the college office, assisting students with course registration, scheduling exams, processing reimbursement paperwork, generating correspondence, and supervising student employees, among others.

What qualifications are required for this position?

Required qualifications include effective verbal and written communication skills, superior time management and organization skills, strong attention to detail, proficiency in Microsoft Word, Excel, and Outlook, and the ability to work independently as well as part of a team.

Is there a requirement for authorization to work in the U.S.?

Yes, applicants must be authorized to work in the U.S., as sponsorship is not available for this position.

What are the work hours for this position?

The work hours are from 8:00 am to 5:00 pm.

What are the benefits offered for this position?

Benefits include a flexible benefits package, a retirement system with matched contributions, paid time off, reduced tuition for education, professional liability coverage, and paid family leave.

How can I apply for this position?

To apply, you can visit the online employment site at https://yourfuture.sdbor.edu and submit a cover letter, resume, and a list of at least three references.

What is the starting salary for this position?

The starting salary is $20.63 per hour, as per CSA Pay Grade GG.

Is this position open until filled?

Yes, this position is open until filled.

What is the expected duration of this position?

The expected duration of the position is 12 months.

Does this position have a supervisory role?

Yes, the Administrative Assistant I will supervise student employees.

Are there any specific cultural expectations for this department?

Yes, the department emphasizes a work-life balance and fosters a sense of community engagement, promoting recreational activities and outdoor enjoyment in Madison, South Dakota.

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South Dakota Board of Regents

Learning Drives Us Forward

Education
Industry
5001-10,000
Employees
1897
Founded Year

Mission & Purpose

The Board of Regents has constitutional authority to govern the system of public higher education in the state of South Dakota. The Board, supported by an executive director and staff, provides leadership and sets policies for programs and services delivered by its six public universities and two schools serving special K-12 populations. The Board aims to ensure that SDBOR and its affiliated institutions, are desirable places to work, learn, and grow both professionally and personally for our employees. At heart, we are a community dedicated to the enrichment and advancement of educational opportunities within the State of South Dakota and beyond. Our culture is one that values collaboration, community, and openness with a focus on providing our employees with a competitive and balanced Total Rewards package.