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Administrative Assistant II

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Lakeridge Health

3mo ago

  • Job
    Full-time
    Mid Level
  • Research & Development
    People, HR & Administration
  • Oshawa

AI generated summary

  • You must have an Executive Office Administration diploma or equivalent experience, 3+ years in admin roles, advanced MS Office skills, excellent communication, and strong organizational abilities.
  • You will manage the Director's schedule, coordinate meetings, handle communications, process invoices, maintain databases, and liaise with staff and stakeholders, with some travel required.

Requirements

  • Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
  • Minimum of 3 years' experience in an Administrative Assistant/Secretarial role;
  • Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint, MS Teams (tested);
  • Superior keyboarding skills 60 WPM
  • Outstanding attention to detail and results orientated;
  • Exceptional written and verbal communication skills (tested);
  • Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
  • Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes;
  • Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual;
  • Proven adherence to strict confidentiality;
  • Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-pace office environment and meeting short timelines;
  • Ability to work independently and in a self-directed manner;
  • Ability to collate information and perform internet research;
  • Previous experience working in regulated drug trials or supporting a research lab is also an asset
  • Must have satisfactory performance record;
  • Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
  • Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff, patient and environmental safety and participation in regular in-services in this area

Responsibilities

  • Reporting to the Director of Research, you will play an integral role in supporting the Research Program. Using your superior organizational skills, you will coordinate the daily administrative aspects of the Director as well as support within the department.
  • Duties may include: telephone reception; data entry; booking meeting rooms and catering; scheduling and coordinate meetings, webinars and/or events; preparing agendas and documents for meetings; minute taking; formatting, reviewing, and sending out communications; filing; ordering supplies; processing invoices and expense reports; maintaining contact lists; managing databases and updating OASIS; assisting with payroll functions; managing the schedule of the Director; and other related duties as assigned.
  • You will be required to liaise with staff and leaders across the organization, external stakeholders, and privileged staff.
  • Some travel may be required to support across multiple sites.

FAQs

What is the location of the Administrative Assistant II position?

The position is located at Lakeridge Health Oshawa.

What are the working hours for this role?

The working hours are regular full-time days with 8-hour shifts, subject to change.

What is the wage range for this position?

The wage schedule for the Administrative Assistant II position is $28.120 to $38.240 per hour.

What qualifications are required for this job?

Candidates should have graduated from an Executive Office Administration Diploma program or have significant related experience, preferably in a healthcare environment, along with a minimum of 3 years' experience in an Administrative Assistant/Secretarial role.

What specific skills are necessary for this position?

Highly developed proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and MS Teams, along with superior keyboarding skills of 60 WPM, outstanding attention to detail, and exceptional written and verbal communication skills are necessary.

Is there any travel involved in this position?

Yes, some travel may be required to support across multiple sites.

What are the key duties and responsibilities of the Administrative Assistant II?

Duties include telephone reception, data entry, booking meeting rooms, coordinating meetings, minute taking, formatting communications, processing invoices, maintaining contact lists, and other related tasks as assigned.

Are there any specific experiences that would be an asset for this role?

Previous experience working in regulated drug trials or supporting a research lab would be an asset.

Is a criminal background check required for this position?

Yes, successful applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six months.

Does Lakeridge Health provide accommodations during the recruitment process?

Yes, accommodations will be provided in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

What are the core values of Lakeridge Health that candidates should align with?

The core values include Inclusion, Compassion, Innovation, Teamwork, and Joy.

Are COVID-19 vaccinations required for new hires?

Yes, new Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights Code.

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Lakeridge Health

Lakeridge Health is a healthcare system serving communities in Durham Region and beyond. #OneSystemBestHealth

Science & Healthcare
Industry
5001-10,000
Employees
1998
Founded Year

Mission & Purpose

Lakeridge Health is a healthcare provider that operates multiple hospitals and medical facilities, offering a wide range of health services, including acute care, rehabilitation, mental health services, and cancer treatment. Their ultimate mission is to provide high-quality, patient-centred healthcare to the communities they serve. Lakeridge Health's purpose is to enhance the health and well-being of their patients by delivering compassionate, innovative, and accessible healthcare services, while continually striving for excellence in clinical practice and patient care.