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Administrative Assistant III

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  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Littleton

Requirements

  • Basic Qualifications:
  • Advanced level of competency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Previous experience coordinating complex travel arrangements and reconciliation of expense reports.
  • Calendar management for multiple Directors
  • Proven project management skills (such as planning events)
  • Must be a United States citizen
  • Must have an active Top Secret clearance with SSBI that can be rapidly converted to an SCI clearance.
  • Desired Skills:
  • Active TS/SCI clearance
  • Previous experience working with executive level leadership
  • Ability to demonstrate a working knowledge of SharePoint
  • Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside customers, clients and vendors
  • Ability to take initiative
  • Ability to be flexible and work independently with minimal supervision
  • Experience with government and/or military leadership
  • Demonstrated situational awareness and ability to prioritize responsibilities
  • Ability to handle confidential and sensitive information with the utmost discretion
  • Ability to multi-task and complete assignments accurately and on time

Responsibilities

  • Assist with Executive visits
  • Maintain calendars, arrange meetings, makes travel arrangements and interface with program management and high level customers
  • Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
  • Ensure all correspondence is accurate, complete and properly handled
  • Utilize personal computer and standard desktop software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
  • Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handle all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same
  • Pursue opportunities to change or lean out processes or approaches
  • Prioritize non-routine situations
  • Perform additional special assignments as required in support of the program executive staff
  • Attend critical meetings to record minutes and action items

FAQs

What is the job title for this position?

The job title is Administrative Assistant III.

Where is this position located?

This position is located in Littleton, CO.

What type of security clearance is required for this job?

An active DOD Top Secret clearance is required to be considered for this position.

How many years of experience are typically required for this role?

Candidates typically have around 3 years of administrative experience for this level of position.

What are the key responsibilities of the Administrative Assistant III?

Key responsibilities include managing calendars, arranging meetings and travel, preparing correspondence, and supporting multiple Directors.

What software proficiency is expected for this role?

An advanced level of competency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is expected.

Is there an opportunity for career development and advancement?

Yes, the company offers career development, career growth, and learning opportunities.

Are there any specific desired skills for the position?

Desired skills include previous experience with executive leadership, knowledge of SharePoint, and excellent interpersonal skills.

What benefits are offered to employees?

Benefits include medical and dental plans, 401k with matching, generous paid time off, and tuition reimbursement, among others.

What are the work schedule options for this job?

The typical work schedule is a 9x80 arrangement, which includes every other Friday off.

Is this position full-time or part-time?

This position is full-time.

Can candidates apply if they do not have a U.S. citizenship?

No, only U.S. citizens can be considered for this position due to the security clearance requirements.

Will candidates have access to mentorship opportunities?

Yes, employees can enjoy access to mentorship opportunities within the organization.

We specialize in defense tech, connecting customers with integrated solutions to ensure they stay ahead of ready.

Technology
Industry
1-10
Employees
1912
Founded Year

Mission & Purpose

We connect customers with integrated solutions & predictive technologies to ensure they stay ahead of emerging threats. Headquartered in Bethesda, Maryland, Lockheed Martin is a global security and aerospace company principally engaged in the research, design, development, manufacture, integration and sustainment of advanced technology systems, products and services.

Culture & Values

  • Do What's Right

    Being worthy of our customers’ trust is our top priority. We adhere to the highest ethical standards, abide by the laws of every country in which we do business, and strive to be responsible corporate citizens.

  • Respect Others

    It takes experience from all types of backgrounds to define what’s next. We embrace diversity and respect each other, our customers, our partners, and the suppliers we interact with.

  • Perform With Excellence

    The missions our customers rely on us to carry out are every bit as important to us as they are to them, and we approach every challenge determined to succeed.