Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant III, Gastroenterology

image

Endeavor Health

Sep 20

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • Evanston
  • Quick Apply

AI generated summary

  • You should have a Bachelor's degree (preferred) and 3 years of administrative experience, ideally in a healthcare or hospital setting.
  • You will manage executives' schedules, correspondence, and EHRs, draft communications, coordinate meetings, oversee operations, and support team training while handling confidential information professionally.

Requirements

  • Bachelors Degree Preferred
  • 3 Years administrative experience, preferably in a healthcare or hospital setting is required.

Responsibilities

  • Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.
  • Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
  • Draft, edit, and proofread executive-level emails, memos, reports, and other documents.
  • Ensure all communication is professional and reflects the executive team's voice and objectives.
  • Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.
  • Generate and compile reports, data analyses, and presentations for executive decision-making.
  • Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
  • Process invoices, monitor spending, and reconcile financial statements for the executive team.
  • Oversee office operations and supplies, ensuring smooth day-to-day functioning.
  • Provide guidance and support to lower-level administrative staff, fostering professional growth.
  • Assist in the onboarding of new administrative team members and contribute to their training.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.

FAQs

What are the typical work hours for this position?

The typical work hours for this position are Monday-Friday, from 8 am to 4:30 pm.

Is travel required for this role?

Yes, travel to other sites may be required.

What qualifications are preferred for this job?

A Bachelor's Degree is preferred for this position.

How many years of administrative experience are required?

A minimum of 3 years of administrative experience is required, preferably in a healthcare or hospital setting.

What types of benefits does this position offer?

The position offers various benefits, including career pathways for professional growth, medical, dental, and vision options, tuition reimbursement, free parking, a wellness program, health savings account options, retirement options with company match, paid time off, and community involvement opportunities.

Will there be opportunities for professional development?

Yes, there are career pathways to promote professional growth and development.

What are the primary responsibilities of the Administrative Assistant III?

The primary responsibilities include managing schedules and correspondence for hospital executives, coordinating appointments and meetings, drafting documents, maintaining electronic health records, generating reports, overseeing office operations, and providing guidance to lower-level administrative staff.

Is experience in a healthcare setting essential for this role?

Yes, experience in a healthcare or hospital setting is preferred for this role.

Will I be handling confidential information in this position?

Yes, handling sensitive and confidential information with discretion and professionalism is a critical part of this role.

image

Endeavor Health

Your best health is our endeavor.

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

NorthShore University HealthSystem, Swedish Hospital, Northwest Community Healthcare and Edward-Elmhurst Health are now united under one name: Endeavor Health. Together, we’re driven by our mission to help everyone in our communities be their best and our commitment to setting a new standard for healthcare by delivering a truly personal patient experience combined with convenient access to pioneering, world-class care. We are proud to be Illinois’ third-largest health system with more than 27,000 team members, nine award-winning hospitals and more than 300 clinic locations based in the communities we call home.