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Administrative Assistant - Peterborough

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North West Anglia NHS Foundation Trust

Sep 18

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Peterborough

AI generated summary

  • You must provide administrative support, manage workloads, use Microsoft Office, maintain confidentiality, and respond to enquiries while undergoing necessary training.
  • You will provide non-clinical support, manage administrative tasks, utilize Microsoft Office, handle enquiries, and maintain confidentiality while ensuring efficient department operations.

Requirements

  • To provide a non-clinical support service to the Lead Palliative Care Nurse and the Lead Cancer Nurse
  • To provide efficient and comprehensive administrative support to the Specialist Palliative Care Community and Hospital Teams
  • To perform all allocated clerical and administrative tasks required to meet the needs of the service
  • To undergo training as necessary to meet the needs of new developments within the service
  • Managing individual workload in order to meet project deadlines assigned to the post holder
  • The ability to demonstrate initiative and tact and to maintain confidentiality is essential at all times
  • To undertake tasks set by the Administrative Team Leader for the Specialist Nursing Team
  • Utilising Microsoft Office packages including Excel (Spreadsheets), Word, Access (Databases), Publisher, PowerPoint and Outlook to provide an efficient service for the department when required
  • Support the smooth running of the department in relation to non-clinical work
  • Respond to enquiries from within the organisation and external partners ensuring good communication and appropriate response in a timely manner
  • To become conversant with the electronic rostering and electronic staff record programmes
  • Knowledge of the administrative work within the speciality enabling appropriate support with workloads
  • Demonstrate initiative and tact, ensuring confidentiality is maintained at all times

Responsibilities

  • To provide a non-clinical support service to the Lead Palliative Care Nurse and the Lead Cancer Nurse.
  • To provide efficient and comprehensive administrative support to the Specialist Palliative Care Community and Hospital Teams.
  • To perform all allocated clerical and administrative tasks required to meet the needs of the service.
  • To undergo training as necessary to meet the needs of new developments within the service.
  • Managing individual workload in order to meet project deadlines assigned to the post holder.
  • The ability to demonstrate initiative and tact and to maintain confidentiality is essential at all times.
  • To undertake tasks set by the Administrative Team Leader for the Specialist Nursing Team.
  • Utilising Microsoft Office packages including Excel (Spreadsheets), Word, Access (Databases), Publisher, PowerPoint and Outlook to provide an efficient service for the department when required.
  • Support the smooth running of the department in relation to non-clinical work.
  • Respond to enquiries from within the organisation and external partners ensuring good communication and appropriate response in a timely manner.
  • To become conversant with the electronic rostering and electronic staff record programmes.
  • Knowledge of the administrative work within the speciality enabling appropriate support with workloads.
  • Demonstrate initiative and tact, ensuring confidentiality is maintained at all times.

FAQs

What is the job duration for the Administrative Assistant position?

This is a fixed-term contract to cover maternity leave, and it is open to secondment opportunities.

Who will I be providing support to in this role?

You will be providing non-clinical support to the Lead Palliative Care Nurse and the Lead Cancer Nurse.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include providing administrative support to the Specialist Palliative Care Community and Hospital Teams, performing clerical tasks, managing individual workloads, and responding to enquiries from within the organization and external partners.

What kind of training will be provided for this position?

Training will be provided as necessary to meet the needs of new developments within the service.

What software skills are required for this role?

Proficiency in Microsoft Office packages including Excel, Word, Access, Publisher, PowerPoint, and Outlook is required to provide an efficient service for the department.

Is confidentiality important in this role?

Yes, the ability to maintain confidentiality at all times is essential.

What kind of support is available for career development?

The organization offers opportunities for career development and training to help you progress in your role.

What benefits does this position offer?

Benefits include generous annual leave entitlement, NHS Pension Scheme membership, flexible working opportunities, enhanced hourly rates for unsociable hours, wellbeing support, subsidised meals, and free bus travel within the area.

How can I contact for more information about this job?

For further details or informal visits, you can contact Emma Brewster, Administrative Team Leader, via email at e.brewster@nhs.net or by telephone at 01733 676921.

Is there an emphasis on diversity and inclusivity in the hiring process?

Yes, the organization is dedicated to fostering diversity and inclusivity within its workforce and encourages applications from individuals of all backgrounds, particularly from disabled, Black, Asian, and Minority Ethnic (BAME) communities.

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North West Anglia NHS Foundation Trust

Working together to be the best at providing outstanding care for local communities

Science & Healthcare
Industry
5001-10,000
Employees
2017
Founded Year

Mission & Purpose

North West Anglia NHS Foundation Trust is a healthcare organization focused on providing high-quality, compassionate care across its hospitals and community services. Their ultimate mission is to enhance the health and well-being of their patients by delivering exceptional, patient-centered care. Their purpose is to improve local healthcare services through innovation, teamwork, and dedication, ensuring every patient receives the best possible treatment and support.