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Administrative Assistant - Plots Sales Team

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Osborne Clarke

14d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Real Estate & Property
  • Bristol

AI generated summary

  • You need admin experience, strong IT skills, attention to detail, organization, communication skills, and the ability to work under pressure and flexibly in a fast-paced team environment.
  • You will support conveyancers with contract paperwork, handle client enquiries, maintain documentation, manage group inbox tasks, process reservations, and create initial letters and sale contracts.

Requirements

  • Administrative experience is essential, and we welcome applicants from all backgrounds and experiences who have the key skills detailed below.
  • Excellent IT skills (Microsoft Word, Excel, Outlook) with the ability to learn new systems quickly
  • High attention to detail with the ability to spot errors
  • Highly organised and able to prioritise work to meet deadlines
  • Excellent written and verbal communication skills
  • Ability to work under pressure in a fast-paced environment
  • Excellent team player with the flexibility to work on a wide range of tasks supporting the wider Plots team
  • Proactive approach to workload, with the ability to work with minimum supervision

Responsibilities

  • You will work closely with our conveyancers providing administrative support to ensure our new home sale transactions are completed smoothly. You will also:
  • Provide administrative support to the Plots team including producing and processing all contract paperwork, completion paperwork, assisting with billing and processing file closures
  • Dealing with enquiries from our clients, buyers' solicitors and colleagues, ensuring effective and accurate transfer of information
  • Maintaining matter documentation in both hard copy and electronic files, amending and formatting documentation as necessary, and ensuring information is correct
  • Contributing to and actioning group inbox workstreams, organising your workload to ensure deadlines are met and all tasks are completed
  • Processing new home sale reservations received from developer clients, receiving workflow and instructions from our admin team leader
  • Ensuring that new home sale reservation forms are processed correctly and efficiently through our case management system, and within strict KPI deadlines
  • Creating and sending initial letters, sale contracts and accompanying documentation

FAQs

What is the location of the Administrative Assistant position?

The position is based in our Bristol office, with the opportunity for some home working.

What team will the Administrative Assistant be a part of?

The Administrative Assistant will be part of the Plots team within the Real Estate department.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include providing administrative support to the Plots conveyancing team, processing contract paperwork, dealing with client inquiries, maintaining documentation, and processing new home sale reservations.

What skills are required for this role?

Key skills required include excellent IT skills (Microsoft Word, Excel, Outlook), high attention to detail, strong organizational skills, excellent written and verbal communication skills, the ability to work under pressure, and being a proactive team player.

Is previous administrative experience necessary for this role?

Yes, administrative experience is essential for this position.

What is the team structure of the Plots team?

The Plots team consists of 15 conveyancers and 9 administrative assistants, working closely together to support the firm's clients.

What types of clients does the Plots team work with?

The Plots team works with some of the UK's leading housebuilders, including Barratt, Redrow, Bloor, and Vistry.

How does Osborne Clarke value the health and wellbeing of its employees?

Osborne Clarke values health and wellbeing through a wide range of initiatives and benefits that support employees in this area.

Who can I contact for more information about the role?

For further information about the role, you can contact Patrick Fermin Ryan at patrick.ferminryan@osborneclarke.com.

What is the recruitment process at Osborne Clarke?

The recruitment process involves direct applications, and the firm reviews and progresses applications on a rolling basis without using automated decision-making. Adjustments can be made during the application and interview processes if required.

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Osborne Clarke

Helping you succeed in tomorrow’s world.

Law
Industry
1001-5000
Employees
1748
Founded Year

Mission & Purpose

We’re an international legal practice and our goal is simple: to help our clients and our people succeed in tomorrow’s world. In a business environment that’s facing new digital, economic, political and environmental challenges, we help our clients to gain competitive advantage by providing commercially focused insights and legal services. We’ve been around for over 250 years and have a presence across Europe, Asia and the US. Within our core sectors, our clients range from market leaders to fast-growth companies. Our structure and approach ensures we’re experts in the sectors our clients work in and we understand the issues they face. We believe that the more we understand the big picture, the more we can provide positive and insightful solutions across the spectrum of advisory, litigation and transactional services. But we don’t stop at being experts. We believe in building diverse, enduring and rewarding relationships. Our clients and our people tell us that we have a strongly ingrained, genuinely differentiated approach that’s unstuffy and easy to work with. It’s what makes us different to other law firms and helps us to work in partnership with our clients and connect the dots that other law firms might not see.