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Administrative Assistant - Sales

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  • Job
    Part-time
    Junior & Mid Level
  • Sales & Business Development
  • Omaha

Requirements

  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift up to 20 lbs.
  • Valid Driver’s License requires (Exception: larger metropolitan areas)
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!

Responsibilities

  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients

FAQs

What is the job title for this position?

The job title is Administrative Assistant - Sales.

Where is this job located?

This position is located in our Omaha, NE office.

What are the working hours for this part-time position?

The position requires 15-20 hours per week.

What is the pay range for this job?

The pay ranges from $18 to $19 per hour, depending on experience (DOE).

What are the main responsibilities of the Administrative Assistant - Sales?

Responsibilities include preparing for client visits, prepping clothing for delivery, locating client information, updating sales materials, coordinating client orders, setting up appointments, managing daily calendars, and supporting sales efforts.

What skills are required to be a successful candidate for this position?

Candidates should possess strong communication skills, excellent organizational and time management skills, professional customer service abilities, social media savvy, proficiency in various technologies, basic accounting skills, and a motivation to work in a fast-paced environment.

Is prior experience required for this job?

Yes, two years of office-related experience is preferred, and experience in a sales-oriented environment is a plus.

Is a valid driver's license necessary for this role?

Yes, a valid driver's license is required, except in larger metropolitan areas.

What does the team environment look like for this position?

The position involves working closely with the sales team, store leaders, and organizational leaders to achieve shared goals and support the overall sales efforts.

Are there physical requirements for this job?

Yes, candidates should be able to bend and lift up to 20 lbs.

Will training be provided for this position?

The job description does not specify whether training will be provided, but successful candidates should be motivated and eager to tackle challenges in a fast-paced environment.

We Come to You with Fine Clothing

Retail & Consumer Goods
Industry
1001-5000
Employees
1966
Founded Year

Mission & Purpose

Tom James is the world’s largest manufacturer and retailer of custom clothing and the engine behind some of the world’s most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—meaning we control the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality. Our service model is based on a simple mantra: “We come to you with fine clothing.” Our clients never wait in line, fight for parking, or covet a garment that doesn’t come in their size. Our clients never settle, because we leverage the support of Tom James’ vertically integrated resources, nearly unlimited fabric and styling choices, plus, the technology of the digital age to offer our clients the individualized wardrobe service they prefer. The efficiency and value of our business model allows us to span all price points, from $800, entry level fully custom suits to the most coveted, 100% handmade garments in the industry: Oxxford Clothes, based in Chicago, using Holland and Sherry cloth. The Tom James Company operates offices in 37 states, the United Kingdom, France, Holland, Germany, Australia & Canada. If you would like to learn more about our service and products, get in touch or visit our website at www.tomjames.com