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Administrative Assistant, Senior

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Emory University

1mo ago

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Atlanta

Requirements

  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.

Responsibilities

  • With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
  • Oversees office operations and ensures office activities comply with policies and procedures.
  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
  • Develops and maintains spreadsheets.
  • Initiates, processes and maintains records and invoices.
  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
  • Ensures manager is appropriately prepared for daily activities.
  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
  • Prepares charts and graphs for reports and presentations.
  • Reviews incoming correspondence and identifies items of special interest to manager or others.
  • Screens items that can be routinely handled and prepares appropriate responses.
  • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
  • May take dictation or transcribe from a machine.
  • Maintains various databases and/or spreadsheets.
  • Sets up and organizes filing systems.
  • Answers, screens and routes incoming telephone calls.
  • May supervise or direct the work of other administrative clerical/secretarial employees.
  • Oversees ordering and maintenance of office supplies and forms.
  • May coordinate domestic or foreign travel arrangements.
  • Performs related responsibilities as required.

FAQs

What are the primary responsibilities of the Senior Administrative Assistant at Emory University?

The Senior Administrative Assistant provides administrative support to a Chair, Assistant Dean, Assistant Vice President, or Assistant Vice Provost. Responsibilities include overseeing office operations, preparing budgets and reports, maintaining calendars, coordinating meetings and events, handling correspondence, and managing office supplies and records.

What qualifications are required for this position?

Candidates must have either a high school diploma or equivalent with six years of secretarial or administrative support experience, or a bachelor's degree with one year of administrative support experience. Proficiency in word processing, spreadsheet, and presentation software applications is also required.

Is experience in a specific area preferred for this job?

While not explicitly stated, experience in providing administrative support in academic or research settings may be beneficial due to the nature of the role, which involves working with university faculty and administrators.

Will the Senior Administrative Assistant work independently?

Yes, the position requires the ability to work with minimal supervision, indicating that candidates should be self-motivated and capable of handling tasks independently.

What software skills are necessary for this role?

Proficiency in word processing, spreadsheet, and presentation software applications is necessary for preparing documents, maintaining records, and creating reports and presentations.

How does Emory University support diversity and inclusion in this job?

Emory University is committed to providing equal opportunities and access to all individuals, regardless of various factors such as race, gender, age, and disability. The university fosters a diverse workforce and upholds policies of nondiscrimination and affirmative action.

Are there any specific accommodations provided for individuals with disabilities applying for this job?

Yes, Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Applicants can contact the Department of Accessibility Services for assistance.

What type of environment will the Senior Administrative Assistant work in?

The Senior Administrative Assistant will work in an academic or research environment within Emory University, supporting high-level administrators and contributing to various office activities and functions.

Will the Senior Administrative Assistant have any supervisory responsibilities?

Yes, the position may include supervising or directing the work of other administrative clerical or secretarial employees as needed.

How important is communication in this role?

Communication is very important in this role, as the Senior Administrative Assistant will be responsible for screening calls, handling correspondence, preparing meeting materials, and conveying information effectively to ensure smooth operations.

Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.