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Administrative Assistant (UAE National) - Remote

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Wood

8d ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dubai

AI generated summary

  • You must be a UAE National with a Family book, hold a High School Diploma, be proficient in Microsoft Suite, have good organizational skills, and be self-motivated to learn.
  • You will support project teams, manage documents, coordinate meetings, assist with audits, handle travel arrangements, and ensure efficient office operations.

Requirements

  • High School Diploma
  • UAE National with Family book
  • Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
  • Ability to correspond and interact with others in a courteous and professional manner
  • Possess good organizational skills
  • Self-motivated to learn

Responsibilities

  • Assists project team with day-to-day support of the project or site
  • Organizes and expedites flow of work through project or site and initiates follow up action
  • Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
  • Assists with setup, development and coordination of site-specific PMP and PIFs
  • Sets up and maintains hard copy and electronic site file directories
  • Issues and approves access to shared project drives and websites
  • Ensures the correct functioning of facilities, office and/or business support services.
  • Performs clerical, administrative and general office duties including transcription, typing, and recording
  • Ensures reports and documents follow company and project standards and quality
  • Manages project specific forms and instructions
  • Coordinates, schedules and prepares information for meetings and appointments
  • Assists field operations with completion of daily time sheets
  • Assists with onboarding/orientation of personnel
  • Assists with internal and external project audits
  • Arranges travel, accommodations and car rentals
  • Prepares letters and memoranda for manager’s review

FAQs

What is the job title for this position?

The job title is Administrative Assistant (UAE National) - Remote.

Who is eligible to apply for this position?

This position is specifically for UAE Nationals with a Family book.

What educational qualifications are required for this role?

A High School Diploma is required for this role.

What skills are necessary for the Administrative Assistant position?

Proficiency with Microsoft Suite programs, good organizational skills, and the ability to correspond and interact courteously and professionally are necessary for this position.

Is experience in project management required for this role?

While not explicitly stated, experience or knowledge in supporting project teams and managing project-specific forms may be beneficial.

What kind of tasks will I be performing as an Administrative Assistant?

Tasks will include day-to-day project support, organizing work flow, maintaining project status knowledge, performing clerical duties, coordinating meetings, and assisting with travel arrangements, among others.

Will I need to assist with onboarding or training new personnel?

Yes, you will assist with the onboarding/orientation of personnel as part of your duties.

What software programs should I be proficient in?

Proficiency in Microsoft Suite programs including Word, Excel, PowerPoint, and Outlook is required.

Are there opportunities for training and learning in this role?

Yes, the role requires a self-motivated individual who is eager to learn, which suggests opportunities for further training and development.

What company values does Wood emphasize?

Wood emphasizes the importance of a diverse workforce and equal opportunity employment, valuing all qualified applicants regardless of various characteristics.

What is the scope of Wood as a company?

Wood is a global leader in consulting and engineering, providing solutions in consulting, projects, and operations across 60 countries with around 35,000 employees.

Energy
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Wood is a global engineering and consulting company that provides services to various industries, including energy, infrastructure, and environmental sectors. They offer a wide range of engineering, project management, and technical consulting services to help clients design, build, and operate their projects. Their ultimate mission is to contribute to the sustainable development of the world by delivering innovative and efficient solutions to complex challenges. Wood's purpose is to create a positive impact by supporting their clients in achieving their goals while minimising environmental impacts and enhancing the well-being of communities they serve. Through their expertise and commitment to excellence, they aim to drive positive change and make a difference in the industries they operate in.

Culture & Values

  • Care

  • Commitment

  • Courage