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Administrative Business Partner

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Genentech

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Washington

AI generated summary

  • You need a High School Diploma, 3-5 years of admin experience, strong communication, time management, and organizational skills; must handle sensitive info with discretion and be proactive.
  • You will coordinate meetings, manage communications, facilitate onboarding, handle vendor payments, and ensure tech support for the team and new hires.

Requirements

  • You hold a High School Diploma.
  • You have 3-5 years related administrative, operations or project support experience (experience gained in pharmaceutical/biotechnology industry is preferred)
  • Ability to handle routine and impromptu assignments with minimal supervision
  • Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
  • Must demonstrate outstanding office management and administrative capabilities with a proven record of meeting defined objectives and goals.
  • Demonstrates accuracy and attention to detail of own and other's work
  • Outstanding time management, organizational, and project management skills, as evidenced through past performance, track record and results.
  • Strong communication skills, both written and verbal. Communicates clearly, concisely, thoroughly and in a timely manner with internal and external partners/stakeholders.
  • The candidate must be a motivated individual who can demonstrate a proactive approach and an ability to streamline and reduce unnecessary administrative or operational burdens for the team.

Responsibilities

  • Serve as the internal and external face/liaison between the team and Genentech, acting appropriately and professionally.
  • Lead the coordination and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc.
  • Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts. Schedule and support external candidate interviews.
  • Send communications on behalf of someone (note: complexity depends upon the person requesting). Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g. handling of gifts, etc.), team agreements.
  • Possess a general knowledge of available Genentech IT systems such as cSuite, virtual conference tools, etc. Submit facilities, IT, and Site Service requests.
  • Facilitate new hire onboarding, executing the first 30 days checklist in addition to ensuring technology is available and functional for the new hire.
  • Manage purchase orders, invoices, payment tracking and vendor maintenance. Manage distribution lists, print services, office supply process and shipping/receiving.

FAQs

What is the primary role of the Administrative Business Partner?

The primary role of the Administrative Business Partner is to provide administrative business support to a PAA department and/or leadership team within Genentech's Washington DC Office, focusing on delivering business priorities and outcomes.

What qualifications are required for this position?

The position requires a High School Diploma and 3-5 years of related administrative, operations, or project support experience, preferably in the pharmaceutical or biotechnology industry.

What are the key responsibilities of the Administrative Business Partner?

Key responsibilities include serving as a liaison between the team and Genentech, coordinating meetings, managing communications, facilitating new hire onboarding, and handling purchase orders and invoices.

What skills are essential for an Administrative Business Partner?

Essential skills include strong time management, organizational and project management abilities, outstanding communication skills, attention to detail, and the ability to handle sensitive information with discretion.

Is prior experience in the pharmaceutical industry preferred?

Yes, experience gained in the pharmaceutical/biotechnology industry is preferred for this position.

What technology proficiencies are required for this job?

Proficiency in various tech meeting platforms, including video conferencing tools like Google Meets, Zoom, and knowledge of Genentech IT systems such as cSuite are required.

What is the expected salary range for this position?

The expected salary range for this position based on the primary location of Washington, DC is $68,200.00 - $126,600.00 USD annually.

Are relocation benefits available for this position?

No, relocation benefits are not available for this position.

Does Genentech offer equal employment opportunities?

Yes, Genentech is an equal opportunity employer and prohibits discrimination based on various factors including race, gender, age, and disability.

Is a discretionary annual bonus available for this position?

Yes, a discretionary annual bonus may be available based on individual and company performance.

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Genentech

Science & Healthcare
Industry
10,001+
Employees
1976
Founded Year

Mission & Purpose

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