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Administrative Coordinator - Rare Disease - Deerfield, IL

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Amgen

3mo ago

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Chicago
    Remote

Requirements

  • Basic Qualifications
  • - Associate’s degree and 2 years of administrative experience
  • - OR
  • - 2 years in a technical school setting with hands-on experience
  • - OR
  • - High school diploma / GED and 4 years of administrative experience
  • Preferred Qualifications
  • - 5+ years experience in an administrative support role
  • - Strong Outlook, Excel, PowerPoint Skills
  • - Knowledge of SAP, WebEx, MSTeams, SharePoint and Concur
  • - Experience working in biopharma industry
  • - Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues
  • - Ability to work in a fast-moving, results oriented environment
  • - Discretion in dealing with proprietary information
  • - Helpful, can-do attitude with a solution-oriented approach
  • - Polite and personable ‘team player’
  • - Skilled at remaining calm under pressure

Responsibilities

  • Ensures timely coordination of department members’ administrative needs:
  • Manages multiple and/or or complex team calendars (Outlook)
  • Coordinates local and international travel, meeting arrangements, visitor accommodations, and processes expense reports for department travelers
  • Organizes meeting rooms, including logistics, catering and equipment needs
  • Prepare and process forms, documents and correspondence; anticipates, revises and sends correspondence Making travel arrangements and preparing expense reports
  • Assisting with special projects
  • Coordinating processes including invoicing, purchase orders, mailings and courier/deliveries
  • Maintaining department email distribution lists
  • Preparing agendas and taking action-items as the need arises

FAQs

What are the main responsibilities of the Administrative Coordinator role?

The main responsibilities include providing complex administrative support such as managing team calendars, coordinating travel arrangements, organizing meeting logistics, preparing documents and correspondence, assisting with special projects, processing invoices, maintaining email lists, and preparing meeting agendas.

What qualifications are required for this position?

Basic qualifications include an Associate’s degree with 2 years of administrative experience, or 2 years in a technical school setting with hands-on experience, or a high school diploma/GED with 4 years of administrative experience.

What preferred qualifications should candidates have?

Preferred qualifications include over 5 years of experience in an administrative support role, strong skills in Outlook, Excel, and PowerPoint, familiarity with SAP, WebEx, MSTeams, SharePoint, and Concur, experience in the biopharma industry, strategic problem-solving abilities, and a personable, solution-oriented attitude.

Is prior experience in the biopharma industry necessary?

While not necessary, experience working in the biopharma industry is preferred for candidates applying for this role.

What skills are essential for succeeding in this role?

Essential skills include proficiency in Microsoft Office Suite, capability to manage multiple tasks in a fast-paced environment, discretion with confidential information, and a helpful, can-do attitude.

What type of work environment can I expect if hired?

You can expect to work in a fast-moving, results-oriented environment with a team dedicated to serving patients and providing support to colleagues in a collaborative atmosphere.

What benefits does Amgen offer to employees?

Amgen offers a comprehensive employee benefits package which includes health and welfare plans, financial plans with retirement savings options, a discretionary annual bonus, stock-based long-term incentives, award-winning time-off plans, and flexible work models including remote arrangements where possible.

How does Amgen support the professional growth of its employees?

Amgen supports professional growth by offering career development opportunities, flexible work models, and comprehensive employee benefits to ensure work-life balance and well-being.

What should candidates do if they require accommodations during the application process?

Candidates requiring accommodations should contact Amgen directly to request the necessary adjustments to participate in the job application or interview process.

Amgen

#WeareBiotech

Science & Healthcare
Industry
10,001+
Employees
1980
Founded Year

Mission & Purpose

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.