Administrative Officer

University of Southampton

3mo ago

Applications are closed

Job
Full-time
Mid & Senior Level
Research & Development
Southampton

Requirements

Relevant experience and success in similar work in administration
Up-to-date MS Office skills, including Outlook, Excel, Word, SharePoint
Ability to independently organise activities and events (plus schedules, diaries, meeting arrangements, etc), whilst prioritising a conflicting workload
Ability to use own initiative and suggest and implement practical and effective solutions
Excellent verbal and written communication skills and experience in taking meeting minutes

Responsibilities

An exciting opportunity has arisen for an experienced and proactive administrator to join the Research Funding Development team in Research and Innovation Services. We are a collegiate team who provide specialist support to assist our researchers in identifying, applying for and securing external funding for research.
Research and Innovation Services (RIS) support academic and research staff to fulfil their research and enterprise objectives by providing expert advice and assistance in research funding, bid support and management, collaborations with industry and other strategic partners as well as the protection and commercialisation of intellectual property.
You Will Have
Relevant experience and success in similar work in administration
Up-to-date MS Office skills, including Outlook, Excel, Word, SharePoint
Ability to independently organise activities and events (plus schedules, diaries, meeting arrangements, etc), whilst prioritising a conflicting workload
Ability to use own initiative and suggest and implement practical and effective solutions
Excellent verbal and written communication skills and experience in taking meeting minutes
In Return We Offer
a contributory pension scheme
generous annual leave provision, plus 8 bank holidays and 6 additional holidays (closure days)
subsidised health and fitness facilities on-site; cycle to work scheme
a range of discounts which include restaurants, retail outlets and entertainment
Hybrid working and part time (>0.8FTE) will be considered
Please note, this post is 12 months Maternity Cover.
For more benefits please visit our Human Resources page.
The University of Southampton is a research-driven institution, home to some of the world’s leading minds, expanding our knowledge, and passing it on to future generations. We are committed to building an inclusive and diverse culture at the University and creating an environment where people can balance successful careers with their commitments and interests outside of work. Our flexible working practices, including a hybrid working model, where employees can split their working time between the office and home, support our belief that this balance brings long-lasting benefits for our institution as well as our people.
We believe equality and diversity are fundamental to making the University of Southampton a vibrant, proud and successful organisation. A diverse workforce, with people from different racial, educational and social backgrounds and a range of ages, opens up a wealth of possibilities for Southampton.
If you would like to discuss the role in more detail, please contact Maud Vandereyken (m.m.g.vandereyken@soton.ac.uk)
Interviews for this post will be week commencing 11th November 2024.

FAQs

What is the duration of the position?

This post is a 12-month maternity cover.

What qualifications are required for the Administrative Officer role?

Relevant experience and success in similar work in administration are required for this position.

Are there any specific software skills required for the role?

Yes, up-to-date MS Office skills, including Outlook, Excel, Word, and SharePoint are necessary.

Is there an option for part-time work?

Yes, part-time working (greater than 0.8 FTE) will be considered.

What type of support does the Research and Innovation Services team provide?

The team provides specialist support to assist researchers in identifying, applying for, and securing external funding for research, as well as collaboration with industry and the commercialization of intellectual property.

What benefits do employees receive?

Employees receive a contributory pension scheme, generous annual leave provision, subsidized health and fitness facilities, a cycle to work scheme, and various discounts, among other benefits.

Who can I contact for more details about the role?

You can contact Maud Vandereyken at m.m.g.vandereyken@soton.ac.uk for more information.

When will interviews for this position take place?

Interviews for this post will be held in the week commencing 11th November 2024.

What is the work culture like at the University of Southampton?

The University of Southampton is committed to building an inclusive and diverse culture and offers flexible working practices to help employees balance their careers with personal commitments.

Are there opportunities for professional development?

While specific information about professional development opportunities isn’t mentioned in the listing, the supportive environment and resources provided by the University suggest that there may be opportunities for growth and learning.

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