Administrative Representative

Teledyne Technologies Inc.

2mo ago

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Oak Ridge
Quick Apply

AI generated summary

You need a bachelor's degree and 5 years of relevant experience, US citizenship for security clearance, and ability to travel approximately 10%.
You will organize office operations, manage staff, improve workflows, maintain records, coordinate projects, ensure safety, and oversee budget adherence while fostering communication and efficiency.

Requirements

Bachelor's degree (B.A.) from four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training; or equivalent combination of education and experience.
US Citizenship with ability to attain/maintain government security clearance.
Ability to travel (domestically/internationally) approximately _+/-10__%.

Responsibilities

Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
Maximizes office productivity through proficient use of appropriate software applications.
Researches and develops resources that create timely and efficient workflow.
Establishes uniform correspondence procedures and style practices.
Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Plans office layout, develops office budget, and initiates cost reduction programs.
Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
Prepares activities reports for guidance of management.
Coordinates activities of various clerical departments or workers within department.
Maintains contact with customers and outside vendors.
Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Provides supplies by identifying needs for a variety of areas, which may include reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
Provides historical reference by developing and utilizing filing and retrieval systems.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Contributes to team effort by accomplishing related results as needed.
Directs subordinates to achieve assignments using established guidelines, procedures and policies by providing leadership to a unit or group of employees, assigning tasks and checking work at frequent intervals to ensure production goals are met within organization goals of budget, time requirements and high level of quality.
Generally supervises lower level supervisors and/or professional staff and may supervise semi-skilled nonexempt employees which include some or all of the following: assemblers, technicians, machinists, welders, operators and clerical support, providing guidance to employees according to established policies and management guidance.
Ensure that departments within the organization reach goals within budget and a high level of quality.
Interacts with subordinates and/or functional peer groups regarding exchange or presentation of information.
Determines work schedules and overtime (if applicable) and allocation of resources and equipment. Resolves problems as they occur.
Pursues new ways to improve the efficiency of production. Develops, plans and administers procedures. Recommends changes to unit or sub-unit policies. Coordinates, develops and implements standard operating procedures for functional area.
Manages the adherence to prescribed procedures to ensure first pass quality meets or exceeds planned goals.
Confers with department supervisors or leads to determine status of assigned projects.
Prepares reports.
Identifies obstacles to achieving business goals and provides solutions or seeks assistance.
Ensures the working environment is clean, organized and safe for employees at all times. Understands and ensures staff complies with all safety and environmental policies and practices.
Works to avoid erroneous decisions or failure to achieve results that may cause scrap, rework, use of excessive overtime, and/or delays in schedules.
Prepares and presents budgetary recommendations.
Frequently interacts with subordinate supervisors, outside customers, and functional peer groups at various management levels. Interaction normally requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific project/schedules.
Establishes operational objectives and assignments to subordinate managers. Objectives are reviewed by senior management to determine success of operation and are involved in developing, modifying and executing company policies which affect immediate operation(s) and may also have companywide effect.
Regularly interacts with senior management or executive levels on matters concerning several functional areas, divisions and/or customers.
May be tasked to change the thinking, or gain acceptance of others in sensitive situations.
Manages the activities of two or more sections or departments through subordinate managers who exercise full supervision in terms of costs, methods and employees.
Daily availability to include evenings and weekends when necessary to reach goals and deadlines.

FAQs

What qualifications are required for the Administrative Representative position?

A Bachelor's degree (B.A.) from a four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training, or an equivalent combination of education and experience is required.

Is this position eligible for career development opportunities?

Yes, the position encourages personal growth opportunities and professional development through training and workshops.

What are the essential duties of the Administrative Representative?

The essential duties include managing office operations, maximizing office productivity, formulating procedures for record management, planning office layout and budget, recruiting and training staff, and ensuring a clean and safe working environment.

Is supervision a component of this role?

Yes, this role provides general supervision to a functional area, including supervision of lower-level supervisors and direct supervision of other exempt and non-exempt personnel.

Are there any travel requirements associated with this role?

Yes, the position may require travel (domestically/internationally) approximately +/-10%.

What competencies are necessary for success in this job?

Necessary competencies include analytical skills, problem-solving, project management, technical skills, strong oral and written communication, teamwork, leadership, business acumen, ethics, judgment, and adaptability.

Does this position require U.S. citizenship?

Yes, U.S. citizenship is required, along with the ability to attain/maintain government security clearance.

What type of work environment can I expect?

The work environment is professional, with a focus on safety and security, and includes maintaining a clean and organized workspace.

How does the company view ethics and integrity?

Teledyne is committed to conducting business with the highest ethical standards and expects all employees to comply with applicable laws and regulations, emphasizing honesty and integrity.

Are there opportunities for feedback and performance appraisals in this role?

Yes, the position involves planning, monitoring, and appraising job results, as well as providing regular performance feedback and coaching to staff.

Teledyne Technologies Inc.

Every Where You Look

Technology

Industry

10,001+

Employees

Mission & Purpose

Teledyne Technologies is a leading provider of sophisticated electronic components, instruments & communications products, including defense electronics, data acquisition & communications equipment for airlines and business aircraft, monitoring and control instruments for industrial and environmental applications and components, and subsystems for wireless and satellite communications. The Teledyne Solution No matter what challenge you face, Teledyne has a solution. The diverse segments of Teledyne Technologies Incorporated bring decades of experience to bear on every project, working in cooperation to develop leading edge technologies. Our Markets We serve niche market segments where performance, precision and reliability are critical. Our customers include major industrial and communications companies, government agencies, aerospace prime contractors and general aviation companies.