Administrative Secretary (Contractual)

Bechtel Corporation

24d ago

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Delhi

AI generated summary

You need 8 years in admin support, ideally in MNCs, an HR degree, Concur experience, strong English/Hindi skills, and expertise in document control and office procedures.
You will manage confidential documents, coordinate travel, schedule meetings, screen communications, handle correspondence, and ensure smooth operations for managers and projects.

Requirements

Graduate, with at least 8 years of prior experience in administrative support to senior management, including HR function.
Experience with large MNCs/Indian corporates/Multicultural organization will be good.
Having an HR related degree would be considered an added advantage.
Having hands-on experience with Concur expense management tool will be yet another advantage.
Excellent oral and written communication skills-English, and Hindi.
Collaborative & Customer Centric.
Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.
Proficient skills in keyboarding, word processing, and file maintenance.
Strong organizational and multi-tasking skills.
General experience in all areas of document control.
Operation of Bechtel standard computerized systems and other information transmission systems.
Professional telephone practices.
Demonstrated knowledge of filing systems and common office procedures.

Responsibilities

Always maintains confidentiality of all information concerning this role.
Provides secretarial/administrative assistance to assigned functions/functional managers/Projects.
Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations.
Manages visits of expats and other senior officers to India with their staff on behalf of the assigned project/function leadership.
With a thorough understanding of Bechtel’s organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.
With an understanding of Bechtel's goals and priorities and of the assigned manager’s commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of assigned manager. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager’s signature.
Manages requests from client, manager, and in-house staff. Identifies action on important or emergency matters or knows whom to contact in absence of assigned manager. Maintains file of important matters for the manager's attention upon return. Assists staff in certain procedures.
Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
Manages travel arrangements, including visa applications, hotel bookings and other local logistics & local practices. Prepares itineraries and expense reports.
Organizing and managing activities related to visitors, both domestic & international.
Schedules and coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
Independently maintains a hard copy or electronic calendar for responsible manager.
Independently anticipates problems and changing priorities; alerts manager(s) concerned.
Performs other assignments as required using applicable automation systems/software. These assignments may include but not limited to:
Coordination of committee meetings and senior management meetings.
Administration of financial matters of a confidential nature.
Acting as manager’s delegate to meetings.
Space planning and move coordination/automation coordination.
Monitoring all follow-up actions required by manager, including action items from management staff meetings.

FAQs

What is the job title for this position?

The job title for this position is Administrative Secretary (Contractual).

Where is the work location for this job?

The work location for this job is New Delhi.

What type of employment is offered for this position?

This position is offered on a contractual basis.

What are the primary responsibilities of the Administrative Secretary?

The primary responsibilities include providing comprehensive administrative and secretarial support, managing travel arrangements, scheduling meetings, maintaining confidentiality, and assisting senior managers with their daily activities.

What qualifications are required for this position?

A graduate degree with at least 8 years of prior experience in administrative support to senior management is required. An HR-related degree and hands-on experience with the Concur expense management tool are considered advantages.

What languages are required for this role?

Excellent oral and written communication skills in English and Hindi are required.

Are there opportunities for career growth within Bechtel?

Yes, Bechtel offers exciting career opportunities for both professionals and young graduates looking to make an impact.

What kind of benefits does Bechtel provide?

Bechtel offers a range of robust benefits to support career advancement, enhance workplace culture, and ensure employee well-being.

Is experience in large MNCs preferred for this role?

Yes, experience with large MNCs, Indian corporates, or multicultural organizations is preferred.

How does Bechtel view diversity in the workplace?

Bechtel values diversity and is committed to ensuring that every colleague feels they belong, is respected, and treated equitably.

Bechtel Corporation

Extraordinary teams building inspiring projects.

Real Estate

Industry

10,001+

Employees

1898

Founded Year

Mission & Purpose

Bechtel is a trusted engineering, construction and project management partner to industry and government. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Bechtel serves the Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations.