Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Supervisor

image

Panasonic

1mo ago

  • Job
    Full-time
    Expert Level
  • Powder Springs

AI generated summary

  • You need a high school diploma or 10 years of experience, strong communication skills, proficiency in Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment.
  • You will oversee administrative staff, manage processes, ensure accurate billing, handle contracts, track payroll, analyze inventory, develop partnerships, and manage customer account collections.

Requirements

  • - High School Diploma or 10 years equivalent experience
  • - Bachelors preferred
  • - Capable of working effectively on diverse team in a fast-paced work environment.
  • - Ability to successfully manage multiple priorities/tasks in a fast-paced work environment with high attention to detail.
  • - Strong verbal and written communication skills.
  • - Intermediate to advanced proficiency in Microsoft Office Suite.
  • - Strong organizational and time management skills.
  • - Able to meet short- and long-term deadlines.
  • - Flexible to work outside normal working hours and weekends as required.

Responsibilities

  • Responsible for monitoring, measuring and modifying processes and procedures of general office administrative staff to effectively and efficiently meet customer needs and business objectives.
  • Oversees the administrative team including hiring, managing, coaching, training, developing and disciplining of service and installation office staff while insuring all monthly business operation goals are meet.
  • Maintain the ROE and necessary training documents Develops and executes the plan of yearly physical inventory for the district.
  • Develops process improvements and initiatives to reduce slow moving inventories Performs inventory analysis and Management to avoid General Ledger imbalances.
  • Monitor all open jobs in department and ensure that all jobs are properly billed to the customer.
  • Responsible for oversight of customers and subcontractor contracts to ensure they are accurately filed, processed, invoiced or paid as appropriate.
  • Review documents, such as cost reports, DART Management, Refrigerant, purchase orders, staffing demands, to determine personnel or materials requirements, while requisition and maintain inventories of supplies necessary to meet production demands. Responsible for the establishment of all subcontractor/supplier accounts.
  • Responsible for the oversight of employee payroll processing including tracking of PTO, completion of reports for bargaining employees as applicable, review and submission of employee expense reports for hourly staff.
  • Develops working partnerships with District’s Fulfillment and Operations Management. Examine and analyze accounting records to determine audit readiness.
  • Report to management about audit results.
  • Responsible for oversight of staff who confer with customers by telephone or email to determine reasons for payments and to review the terms of sales, service, or credit contracts. Arrange for payment or establish repayment schedules, based on customers' financial situations.
  • Locate and monitor overdue accounts. Record information about financial status of customers and status of collection efforts.
  • Additional responsibilities as assigned.

FAQs

What are the primary responsibilities of the Administrative Supervisor?

The primary responsibilities include overseeing the coordinating, invoicing, procurement, and account receivables, managing the administrative team, monitoring processes and procedures, maintaining training documents, managing inventory, overseeing payroll processing, and ensuring effective customer and subcontractor contract management.

What educational qualifications are required for this position?

A High School Diploma or 10 years equivalent experience is required, while a Bachelor's degree is preferred.

What skills are essential for the Administrative Supervisor role?

Essential skills include strong verbal and written communication, organizational and time management skills, attention to detail, proficiency in Microsoft Office Suite, and the ability to manage multiple tasks effectively.

Is experience in a fast-paced work environment necessary for this role?

Yes, the ability to work effectively in a fast-paced environment while managing multiple priorities is a key requirement for the Administrative Supervisor position.

Are there opportunities for training and development within the organization?

Yes, the organization emphasizes developing and coaching administrative staff, providing opportunities for training and growth.

What benefits does Hussmann offer?

Hussmann offers comprehensive insurance plans, 401k with company matching, tuition reimbursement, paid vacation and holidays, wellness programs, and more.

Does the role require flexible working hours?

Yes, flexibility to work outside normal working hours and weekends as required is necessary for the position.

Are there any specific expectations regarding inventory management?

Yes, the Administrative Supervisor is responsible for developing process improvements to reduce slow-moving inventories and performing inventory analysis to avoid General Ledger imbalances.

What is the organization's stance on diversity and inclusion?

Hussmann is committed to creating a diverse environment and is proud to be an equal opportunity employer, providing equal consideration for all qualified applicants regardless of various factors.

Panasonic

Live Your Best

Manufacturing & Electronics
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Founded in 1918, and today a global leader in developing innovative technologies and solutions for wide-ranging applications in the consumer electronics, housing, automotive, industry, communications, and energy sectors worldwide, the Panasonic Group switched to an operating company system on April 1, 2022 with Panasonic Holdings Corporation serving as a holding company and eight companies positioned under its umbrella. The Group reported consolidated net sales of 8,378.9 billion yen for the year ended March 31, 2023.