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Administrative Support II (Full-Time, Limited Term)

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University of Lethbridge

3mo ago

  • Job
    Full-time
    Mid Level
  • Construction & Surveying
    People, HR & Administration
  • Lethbridge

AI generated summary

  • You need a two-year Office Administration diploma, 3+ years experience, strong MS Office skills, exceptional organization, communication abilities, and a customer-oriented mindset.
  • You will provide exceptional customer service, coordinate schedules, manage documents, and plan high-profile events and meetings for the Major Capital Projects team and various stakeholders.

Requirements

  • A two-year Office Administration or comparable diploma, and a minimum of three years related work experience, or an equivalent combination of education and experience.
  • Proven administrative abilities with excellent communication, organizational, record-keeping, filing, and telephone skills.
  • Demonstrated ability to work in a fast-paced environment, dealing with interruptions and overlapping deadlines.
  • Ability to exercise independent judgment while maintaining effective working relationships within the University community.
  • Preference will be given to candidates who have:
  • Familiarity with University of Lethbridge programs and systems;
  • Experience in an administrative role in a project-based, architectural, engineering, or construction-related environment.
  • Outgoing and positive attitude with an enthusiastic approach toward stakeholder service;
  • Exceptional proficiency in MS Office suite, particularly Excel, Word, SharePoint, OneNote, and PowerPoint;
  • Outstanding organizational skills with keen attention to detail;
  • Excellent verbal and written communication abilities;
  • Proven experience in document management and filing systems;
  • Ability to prioritize tasks and manage multiple projects simultaneously;
  • Strong interpersonal skills and a customer-oriented mindset;
  • Experience in event planning and coordination;
  • Ability to work independently and as part of a team;
  • Adaptability and resourcefulness to handle changing project needs;
  • Initiative and ability to anticipate needs;
  • Collaborative mindset to work effectively with diverse teams;
  • Discretion in handling sensitive information;
  • Willingness to engage in continuous learning and professional development;
  • The ideal candidate should possess a combination of these technical skills, organizational abilities, and soft skills to effectively support the management of complex, large-scale projects.

Responsibilities

  • Providing exceptional customer service as the first point of contact for stakeholders and the community;
  • Coordinating complex schedules and arranging meetings for the Major Capital Projects team, multiple committees, design teams, contractors, and internal staff;
  • Managing document flow and maintaining impeccable organizational systems;
  • Planning and executing high-profile events and meetings.

FAQs

What is the job title for this position?

The job title is Administrative Support II (Full-Time, Limited Term).

What department will this position support?

This position will provide administrative support for the newly formed Major Capital Projects department.

What are the primary responsibilities of this role?

The primary responsibilities include providing exceptional customer service, coordinating complex schedules, managing document flow, and planning high-profile events and meetings.

What is the minimum educational requirement for this position?

A two-year Office Administration or comparable diploma is required.

How many years of related work experience are required for this role?

A minimum of three years of related work experience is required, or an equivalent combination of education and experience.

Is familiarity with the University of Lethbridge programs and systems preferred?

Yes, preference will be given to candidates who have familiarity with University of Lethbridge programs and systems.

What skills are considered essential for the ideal candidate?

Essential skills include exceptional proficiency in MS Office, outstanding organizational skills, excellent verbal and written communication abilities, and strong interpersonal skills.

What is the starting salary range for this position?

The starting salary range is $3,741.00 - $4,163.00 monthly at 1.0 FTE.

Where is the campus located for this position?

The campus is located in Lethbridge.

What is the employment group for this job?

The employment group for this job is AUPE (Alberta Union of Provincial Employees).

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University of Lethbridge

Founded in 1967, ULethbridge is one of Canada's top ranked universities and leading research institutions.

Education
Industry
1001-5000
Employees
1967
Founded Year

Mission & Purpose

The University of Lethbridge is one of Canada's most influential academic and research universities. We provide our undergraduate and graduate students an unparalleled university experience. Visit us at ulethbridge.ca.