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Administrative Support Officer - Governors

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Lancashire Teaching Hospitals NHS Foundation Trust

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Government & Politics
    People, HR & Administration
  • Preston

AI generated summary

  • You need strong communication skills, organizational abilities, flexibility, initiative, and proficiency in Microsoft Office to support Governors and the Corporate Affairs team.
  • You will provide administrative support to Governors, coordinate events, manage meeting schedules, and ensure effective communication while maintaining professionalism and confidentiality.

Requirements

  • If you are somebody with drive and determination, an effective communicator and would like to join the Corporate Affairs team, this could be the role for you.
  • Some administrative support will also be provided to the Director of Corporate Affairs although this will not form the main requirements of the role.
  • Some of the key attributes for the role are excellent communication and inter-personal skills, a strong drive to develop harmonious relationships, and a consistently high professional approach.
  • You will need to be flexible, have excellent organisational abilities and exhibit initiative in resolving problems when they arise.
  • You will have a pro-active approach to your work, be able to demonstrate excellent communication skills, along with being able to multi-task and manage your workload effectively.
  • Whilst upholding the highest standards of professionalism and confidentiality, you will facilitate, support and coordinate the infrastructure required for the effective organisation of full meeting and event schedules.
  • You will exhibit Microsoft Office competencies and possess strong organisational skills, to ensure effective working practices are in place.
  • Some duties will be problem solving and you will need a flexible approach, with a willingness to learn.
  • During the week and on occasions at weekends you will be required to attend and support Governors at internal and external events, therefore, the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

Responsibilities

  • As well as providing a comprehensive secretarial and administrative service to Governors, you will be expected to co-ordinate attendance at events held by both the Trust and partner organisations. You will need to facilitate, support and co-ordinate the infrastructure required for the effective organisation of full meeting and events schedules required in support of the operational management function of the Trust Council of Governors.
  • You will be working within a small supportive team of three Corporate Affairs Officers and the Associate Company Secretary who provide the highest standards of corporate governance, advice and support to the Chair, Board of Directors and Governors on all aspects of statutory, regulation, corporate governance and effective business conduct for the Trust.
  • You will have a pro-active approach to your work, be able to demonstrate excellent communication skills, along with being able to multi-task and manage your workload effectively.
  • Whilst upholding the highest standards of professionalism and confidentiality, you will facilitate, support, and coordinate the infrastructure required for the effective organisation of full meeting and event schedules.
  • You will exhibit Microsoft Office competencies and possess strong organisational skills, to ensure effective working practices are in place. Some duties will be problem solving and you will need a flexible approach, with a willingness to learn.
  • During the week and on occasions at weekends you will be required to attend and support Governors at internal and external events, therefore, the ability to co-ordinate, travel, and transport light promotional materials to and from the venues and across the Trust’s hospital sites is essential.

FAQs

What is the primary role of the Administrative Support Officer - Governors?

The primary role is to provide comprehensive secretarial and administrative support to the Trust Governors and to coordinate events held by the Trust and partner organizations.

What are the key skills required for this position?

Key skills include excellent communication and inter-personal skills, strong organizational abilities, proactivity, flexibility, and the ability to multi-task effectively.

Will I be required to attend events outside of regular working hours?

Yes, you will be required to attend and support Governors at internal and external events, which may occur during the week and on weekends.

Is experience with Microsoft Office necessary for this role?

Yes, exhibiting Microsoft Office competencies is essential for ensuring effective working practices in this role.

Who will I be working with in this position?

You will be working within a small supportive team of three Corporate Affairs Officers and the Associate Company Secretary.

What is the importance of this role in relation to patient care?

Your role is pivotal in supporting governance and organizational activities, which directly contribute to maintaining quality services for patients, ultimately enhancing their care and experience.

Are there opportunities for professional development in this position?

Yes, working in this role provides varied development opportunities to learn new skills and enhance your career path.

What are the main responsibilities of the role?

Main responsibilities include supporting Governors with administrative tasks, coordinating events, and ensuring effective organization of meeting schedules.

Is travel required for this job?

Yes, the ability to coordinate travel and transport promotional materials between venues and hospital sites is essential.

Who can I contact for more information about this job?

You can contact Karen Brewin, Associate Company Secretary, via email at karen.brewin@lthtr.nhs.uk or by phone at 07850775502 for further details or informal visits.

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Lancashire Teaching Hospitals NHS Foundation Trust

Together, we are one team. Together, we can create your future. Together, we make amazing things happen. #Together

Science & Healthcare
Industry
5001-10,000
Employees
2003
Founded Year

Mission & Purpose

Lancashire Teaching Hospitals NHS Foundation Trust provides a wide range of healthcare services, including acute care, emergency services, and specialized treatments, across hospitals in Lancashire. Their mission is to deliver high-quality, compassionate care and improve health outcomes for their patients. Their purpose is to enhance patient well-being and community health through excellent clinical services, research, and education.